Churches plan many events that take place on a regular basis from worship services to volunteer training. If you are an administrator or volunteer at your church, you know it takes a community to make these events happen.
An online scheduling solution is vital to help churches coordinate participants and volunteers. Scheduling should not take time away from your efforts to serve and lead your church, so here are 5 tips to help you simplify the process.
You can choose how often you want an event to repeat whether it occurs weekly, monthly or on a certain date. Churches often schedule volunteers for Sunday services multiple weeks or months in advance, and this feature will save you time when creating those sign ups. With our hide dates feature, you can select date parameters so that your sign up automatically displays current dates.
Another tool that can save you time, and will benefit your volunteers, is our slot swapping feature. This allows participants to swap any shift with another volunteer, without getting the admin involved. Giving your group members the ability to change time slots for specific shifts reduces confusion and saves time. For example, church nursery workers can easily swap with others on the sign up — giving everyone the freedom to make scheduling changes without stressing out the children’s nursery coordinator.
Using a portal page is another way to keep all your sign ups consolidated in one place on a custom landing page. This page acts as a website for your sign ups and displays them in an organized manner for your congregation.
Text messages are another easy way to stay connected with your volunteers or participants. Send reminders or messages straight to their phone, especially if they include time sensitive information. This is especially helpful if you need to quickly send out a message to the group on Sunday morning. Volunteers are more likely to see a text message than a last-minute email sent.
Online sign ups offer a simple solution for all types of church scheduling. Organizing with a digital tool helps events run smoothly, so you can focus on your mission, and not the logistics. Use these and other helpful features to manage all your church planning needs.