How to Hide Past or Future Dates on a Sign Up

A sign up that runs for months can get long fast, and nobody wants to scroll through last month's filled shifts to find this week's open one. Premium subscribers can automatically hide past or future dates, so participants only see what's current.

This works well for a lot of situations:

• Work shift or vacation schedules that run all year
• School lunchroom or media center sign ups
• Quarterly nonprofit or church volunteer schedules
• Full theater season where you only want the current show visible
• Open mic night slots where you'd rather not let performers book out the whole month at once

Use the hide date feature to streamline your sign ups and reduce administrative work.

How to Hide Past or Future Dates

1. Log in to your account and go to your Created sign ups.
2. Click the ellipsis icon (•••) next to the sign up and select Edit.
3. On the Settings tab, scroll down to the Preferences heading.
4. Click the Restrictions tab.
5. Click the + symbol next to Hide Past/Future Dates.
6. Choose whether to hide past dates, future dates, or both, and set your parameters.
7. Click Save

Other Ways to Control What Participants See

Hiding dates is one of several ways to manage what participants can and can't see on a sign up. A few others worth knowing:

• Hide names and comments so only you, as the creator, can see who's signed up.
• Add an access code so only people you share it with can view the sign up at all.
• Hide Number Wanted, available on Silver plans and above, so participants see how many people have signed up without seeing the specific quantity you're asking for.

Genius Tip

For the exact steps on Hide Number Wanted, see Hide Number Wanted in the Help Center.

Frequently Asked Questions

Is hiding past or future dates a paid feature?
Yes. Hide Past/Future Dates is available to premium subscribers.

Can I hide only past dates and still show future ones?
Yes. You can choose to hide past dates, future dates, or both, depending on what fits your sign up.

If I hide past dates, is that data gone?
No. Hidden dates are just out of participant view. You can still access the full data anytime by running a report.

What else can I control about what participants see?
You can hide names and comments, add an access code to restrict who can view the sign up, and on Silver plans and above, hide the specific number wanted for a slot.