Sign Up Guide: Creating a Parent Teacher Conference Schedule

Posted by Erin Dunn

create parent teacher conference meeting schedule school online sign ups

Parent teacher conferences are an important time to connect about student performance and establish expectations for the school year.

Online sign ups are the perfect way to schedule parent teacher conferences — you’ll avoid back-and-forth emails with parents, and they can easily cancel or swap slots on their own. Not convinced? Read how this Baton Rouge school saved its school secretary more than 350 phone calls by using online sign ups.

create parent teacher conference meeting schedule school online sign ups

To get started, think about who you’ll be asking to sign up. You may be scheduling for:

If you’re planning for an entire school, think about:

Linking sign ups for each grade with our tabbing feature.
Sending a note ahead of time with a date/time the sign up will open so everyone has a fair chance at slots.
Creating custom reminder messages to decrease the risk of no-shows.

If you’re planning for a grade level, try:

Creating one teacher’s sign up first and then duplicating it for the remaining teachers. You can quickly edit time slots as needed.
Hiding parent names on your sign up for extra privacy.
Allowing people to swap slots by selecting that option in Step 5: Settings. Easy peasy.

create parent teacher conference meeting schedule school online sign ups

If you’re planning for one class, try:

Reminding parents to include their appointments on a digital calendar by syncing their sign up.
Inviting parents to sign up by sharing your sign up with a direct link in an email or web button on your class web page.
Adding, editing or deleting people as necessary on your own — you still might have some stragglers or people who forget to sign up and communicate with you directly.

create parent teacher conference meeting schedule school online sign ups

Parent teacher conferences are an important time to connect about student performance and establish expectations for the school year.

create parent teacher conference meeting schedule school online sign ups

To get started, think about who you’ll be asking to sign up. You may be scheduling for:

If you’re planning for an entire school, think about:

Linking sign ups for each grade with our tabbing feature.
Sending a note ahead of time with a date/time the sign up will open so everyone has a fair chance at slots.
Creating custom reminder messages to decrease the risk of no-shows.

If you’re planning for a grade level, try:

Creating one teacher’s sign up first and then duplicating it for the remaining teachers. You can quickly edit time slots as needed.
Hiding parent names on your sign up for extra privacy.
Allowing people to swap slots by selecting that option in Step 5: Settings. Easy peasy.

create parent teacher conference meeting schedule school online sign ups

If you’re planning for one class, try:

Reminding parents to include their appointments on a digital calendar by syncing their sign up.
Inviting parents to sign up by sharing your sign up with a direct link in an email or web button on your class web page.
Adding, editing or deleting people as necessary on your own — you still might have some stragglers or people who forget to sign up and communicate with you directly.