How to Organize End of School Year Celebrations

Posted by Ashley Kaufman

Late spring brings a rush of events from sports banquets to graduations, inspiring the term "May-cember" to capture this busy and festive time of year. The last months of school can be the ultimate organizing test for parents and educators, but also provides the chance to celebrate hard work and accomplishments. It's easy to be overwhelmed by your packed calendar, but smart tools can help simplify planning so you can enjoy this special season.

See how sign ups help you coordinate end of school year events and streamline communication with your group.

Simply volunteer scheduling

Sign ups make it easy to recruit volunteers for events like class parties, field day, graduation ceremonies, sports banquets and more. You can share your volunteer schedule with SignUpGenius so people can review opportunities and sign up at their convenience. Requesting volunteers online gives all parents a chance to be involved, whether they can attend planning meetings for events or not.

You can lighten the work of organizing events with our multiple administrator feature, giving you the ability to share volunteer management responsibilities. It's easy to assign different levels of permission to others, allowing some people to just monitor sign up slots and others to add volunteers or make changes to the schedule. This feature makes it easy to collaborate and simplify planning for your events.

Celebrate together

Sign ups help minimize the busy work of planning events, so you have more time to celebrate with your students! Along with class parties and school festivities, it's the perfect time to invite friends to honor a graduate or kick-off summer with a cookout or pool party.

Choose from hundreds of sign up designs to style your party invitation and use the RSVP format to keep track of attendees. You can also request menu items for a potluck meal with a sign up, so you'll have everything covered when the guests arrive.

Include a custom question to ask about any food allergies or request song ideas for the party play list when guests sign up. If you're inviting a larger group, it's easy to share your sign up on social media and email.

Add more fun to your gathering with these games to play with friends.

Simplify communication

Whether you're planning a small get together or organizing a schoolwide event, it can be a lot of work to keep your group updated with the latest details. Sign ups help you skip the hassle of sending individual emails to share event information with guests or remind volunteers of their commitment.

After people sign up, our system will automatically generate email or text reminders. You can create custom messages with our premium plans to share important information or files.

Learn more about our messaging features.

Add online payments

Collect money for teacher gifts, event tickets, meals and more by adding online payments to your sign up. It's easy to set up payment slots for specific needs with SignUpGenius payments, powered by Stripe. It just takes a few minutes to set up a payments account and customers can pay with their credit card or digital wallet.

With SignUpGenius payments, you'll have access to advanced features such as payments data and insights with dashboard functionality.

By collecting money on your sign ups, you'll give participants an easy way to make payments and have access to funds you need.

Sign ups help you organize special events with less stress, so you can finish the school year strong. You'll have more time to celebrate students' achievements and milestones and thank the amazing teachers who encourage their success.

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