April Event Planning Checklist

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Batter up! Spring events are in full swing, but set some time aside in April to plan for the crush of May obligations — and even get ahead on events that are on deck for early summer. Your future self will thank you!

Finalize Prom Plans
By now, you’re probably already selling tickets and promoting a theme for the big dance. Shore up any holes in your parent volunteer schedule by sending out a sign up recruiting people to help. Don’t forget clean up duty! Plus, if you’re planning an After Prom party for your school, remember these planning tips and tools.
Start Planning: Beginning of the month

Organize Teacher Appreciation Week
Teacher Appreciation Week is typically held the first full week of May, and you’ll want to be ready to shower your school’s teachers with gratitude. From planning a surprise staff breakfast to recruiting helpers to take over lunch duty, you’ll want a sign up to organize everything. Need more inspiration? Try these 50 teacher appreciation ideas. Need something even simpler? Collect money for a group gift with a sign up.
Start Planning: Beginning to mid-month depending on complexity

Plan a Sports Team Party
After all those spring practices, get the kids together for a team-building night. Start with these 25 easy team meal ideas and use these 50 would you rather questions for sports teams to get them talking.
Start Planning: Throughout the month

Plan Vacation Bible School
Summer will be here before you know it. For some churches, Vacation Bible School is a yearlong labor of love, but spring is when planning shifts from the brainstorming and inspiration phase to execution. Make sure you’ve recruited plenty of volunteers for every age group and day with an online VBS volunteer sign up. And if you’re still looking for a little inspiration, try these 30 Vacation Bible School Theme, Games and Ideas.
Start Planning: Throughout the month

Organize Concession Stand Shifts
Spring sports in full swing means lots of hungry fans. Schedule concession stand volunteers with an online shift sign up. As a bonus, friends can sign up for shifts together if they want. Genius Tip: Try these 100 concession stand ideas to raise more money for your team.
Start Planning: Beginning of the month

Coordinate Spring Musical Volunteers
You’ve cast a dynamite show, but now you need to make sure all the wheels turn smoothly behind the scenes. Organize theater volunteers for tasks with an online sign up for ushers and concessions.
Start Planning: Beginning to mid-month depending on your performance date

Throw a Cinco de Mayo Bash
Need an excuse to throw a party? We didn’t think so! Cinco de Mayo is the perfect holiday to plan a low-key Mexican-themed potluck. Send out your sign up invites and collect RSVPs 2-3 weeks ahead of time and provide a main dish and paper goods like plates. Your guests can bring the rest!
Start Planning: Middle of the month

Recruit Test Proctors
This task can feel like pulling teeth as standardized testing approaches in the spring, so don’t put it off! A simple test proctor sign up will show where any gaps are. Genius Tip: Consider approaching local neighborhood associations and nearby churches for volunteers. They may have a pool of people happy to help!
Start Planning: Middle to end of month

Manage Church Confirmation
Planning a church confirmation or first communion ceremony? Organize a reception afterward with a potluck sign up and ask parents to contribute appetizers and desserts. Genius Tip: Coordinate all your church functions — from Sunday school helpers to mission trip donations — with SignUpGenius.
Start Planning: Throughout the month

With advanced planning, you’ll really knock your organizing goals out of the park!

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