How to Create a Registration Form with Payment

Step 1: Create Your Collection

From your SignUpGenius account: open the Fees and Registrations builder and start a new collection. Give it a title your group will recognize immediately: "Spring Soccer Dues," "Club Membership 2025," "PTA Annual Fee." Add an optional description with anything payers need to know before they check out.

A specific, clear title does quiet organizational work before the first payment comes in. It reduces confusion, cuts down on "what is this charge?" messages, and signals that someone thought this through.

Genius Tip

Include the season or year in your collection title. "Soccer Dues" is easy to overlook. "Fall 2025 Soccer Dues" tells payers exactly what they're paying for and helps you stay organized when you run the same collection again next year.

Step 2: Set Your Payment Amount and Schedule

Add your fee as a line item. There are three options:

• Fixed amount is a set one-time charge. Use this for annual memberships, event registrations, or anything with a single payment.
• Recurring amount puts dues on a schedule. Payers commit once and get charged automatically on whatever frequency you set: weekly, monthly, or a custom interval. Set the amount, frequency, and start and end dates. The dues run on their own after that.
• Open amount lets payers choose what they contribute. Useful for flexible dues structures or when your group has variable membership tiers.

For most dues and registration scenarios, recurring is the right choice. One setup. No follow-up. Payments arrive on schedule until the collection closes.

Step 3: Add a Registration Form

Payment alone is often not enough. If you need contact information, emergency details, a signed waiver, or proof of eligibility alongside the fee, add a form to your collection. Payers complete everything in a single checkout flow.

Available question types include short text and paragraph fields, multiple choice, checkboxes, file uploads for documents or photos, and e-signature for waivers and agreements. One pass collects everything. No second form to send, no separate follow-up to track.

This is the combination that makes Fees and Registrations useful for sports leagues, camp programs, and any registration that has paperwork attached to it. Payment and waiver, together, done.

Step 4: Set Start and Stop Times

If registration should open and close at specific times, set them before you launch. Members who arrive before the window opens see a countdown clock. When the deadline passes, the collection stops accepting payments automatically. You do not have to remember to close it.

This matters most for early-bird registration windows, seasonal dues cycles, and any cutoff tied to an event or program start date. It also signals to your group that the deadline is real, which tends to improve follow-through.

Step 5: Customize Your Receipt

Every payer receives an automatic email receipt. Before you launch, add a custom message to it. Use the receipt to confirm what they signed up for, share next steps or important dates, include tax-deductible information if applicable, or add a simple thank-you note.

A thoughtful receipt is the last impression your collection makes. It reduces follow-up questions and gives your group something to reference when they need to remember what they paid for.

Step 6: Share Your Collection Link

When your collection is ready, share the link. One link is all your members need to pay, complete any form fields, and receive their receipt.

You can share it as a URL in an email, text, or group chat; as a QR code at an in-person meeting; or embedded as a button on your organization's website.

Your members do not need a SignUpGenius account to pay. They click the link, complete checkout, and they're done.

Genius Tip

Print the QR code and post it at your next in-person meeting. Members who pay on the spot are members you never have to follow up with.

Step 7: Track Who Has Paid

Once payments start coming in, your dashboard shows everything in real time: who paid, when, how much, and any form responses they submitted. No spreadsheet, no manual reconciliation.

You can export a full report at any time as a spreadsheet or PDF. Useful for recordkeeping, board reporting, or handing off to a treasurer at the end of the season.

Step 8: Withdraw Your Funds

When you're ready to move money to your bank account, initiate a withdrawal from your dashboard. Standard transfers are free. Instant transfers are available for eligible organizers for a small fee, with funds arriving in as little as 20 minutes.

You can withdraw all funds at once or collection by collection, whichever fits how your organization handles finances.

What Groups Use Fees and Registrations For

Fees and Registrations works for any group that collects recurring dues or one-time payments and needs a reliable way to track who has paid.

Common Questions About Collecting Dues and Registration Fees Online

How do I collect dues from members online?

Create a Fees and Registrations collection in SignUpGenius, set your amount and payment schedule, and share one link with your group. Members click the link, pay, and receive an automatic receipt. Your dashboard shows who has paid in real time, so you never have to track it manually.

What is the best way to collect club dues?

A recurring payment collection is the most reliable approach. Members pay once and get charged automatically on whatever schedule you set. That removes the need to send reminders every cycle and eliminates the friction of members having to remember to pay each time.

How do I collect recurring dues online?

In SignUpGenius Fees and Registrations, select the recurring amount option when setting up your collection. Set the amount, frequency, and start and end dates. Payers commit once at checkout and are charged automatically going forward until the collection closes.

Can I collect a payment and a signed waiver at the same time?

Yes. Add an e-signature field to your registration form and both are collected in a single checkout flow. Payers sign the waiver and submit payment in one pass. You receive both in the same dashboard report.

How do I track who has paid?

Your Fees and Registrations dashboard shows every payment in real time, including the payer name, amount, date, and any form responses submitted. You can export the full report as a spreadsheet or PDF at any time.

Do my members need a SignUpGenius account to pay?

No. Members just click the link you share, complete checkout, and receive an automatic receipt. No account required on their end.

What is the best way to collect money from a group online?

For groups collecting dues or registration fees on a recurring basis, a dedicated collection tool gives you more control than Venmo or PayPal requests. SignUpGenius Fees and Registrations handles payment collection, form responses, automatic receipts, and real-time tracking in one place, with no manual follow-up needed.