With the New Year quickly approaching, there's no better time to take stock of what's working and what's not when it comes to organizing your life. A New Year is the ideal time to put in place the necessary changes to get the most out of your time and ultimately increase productivity.
Make "To Do" Lists
Good time managers make "to do" lists regularly. Keeping a list on paper works best because it is easy and portable. Some people also use time/management software on their computers or handheld data organizers or they save messages for themselves on any pocket sized recorders.
Locating lost or misplaced pieces of information to finish a project can take up precious time. To use time more wisely, organize your life and keep it that way. A number of resources on organizational skills are readily available. Keep in mind that using just one tip can save dozens of hours or more a year.
Good time managers develop a way to determine which things on their plate have priority. Try using a rating system next to each item on your "to do" lists, with five stars for the most important projects and one star for the least important. And as you enter items on your list, assign each of them a deadline.
Handle each piece of paper only once
This tip appears again and again because so much time is wasted shuffling papers from one pile to the next. There are four things you can do with each piece of paper your receive. 1) Act on it, 2) File it 3) Give it to someone else 4) Throw it away. Decide which is best for each piece of paper you receive, keeping in mind that 95% of papers filed for more than one year are never used again.
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Good time managers create the environment they need to get the job done. If you need your calls held or if you need to work in an area free from interruption, do it. A few hours of uninterrupted work each day can go gar in solving your time management problems.