Sign Up People Before Sending Invites

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Learn how to sign up people on your sign up page before you send out invites.

Posted by Dan Rutledge

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Posted by Betsy Lytle on Wed Nov 29, 2017 9:13 AM EST
Hi Lori,

To add the email addresses to your group without sending invites, click *Groups* located on the left side of the account page. Click the pencil icon to the right of the group where you wish to add emails. From there, click the orange *Add Members* button. After you click *Manually Enter Emails*, you should see a text box that allows you to copy/paste the email addresses into the group. Enter the email addresses into the input box at the bottom of the page and click *Ok*. This page is for group management only; email invites will not go out from this page.

If you have any other specific questions, please contact us directly:

Posted by lori murray on Wed Nov 29, 2017 4:01 AM EST
i have created my sign up genius but have not published it. I have all the volunteer names and would like to add them before I publish it or at least let the group know it is ready. How do i do that?

Posted by Betsy Lytle on Wed Oct 11, 2017 11:49 AM EST
Hi Jeanne,
To send additional invitations, please go to and log in to your account. Click the 'Created' tab to locate your sign up. When you view the sign up, you will see the Administrator Toolbar and can select the option to "Send a Message". Select "Invite people to a sign up". Choose the white *Select People* button and from that point, you can "Manually enter emails."

Our system will automatically add these email addresses to the group assigned to the sign up.

Posted by Jeanne Borgschulte on Wed Oct 11, 2017 9:31 AM EST
How do I add a new person to an existing Sign Up and send them the invite to sign up in an open slot?

Posted by Betsy Lytle on Mon Nov 14, 2016 9:08 AM EST
Hi SSM Garden Club,
Yes you can, it is not necessary to send invites from our site. When you are ready to take the sign up live, click the option to *Take my sign up live but don't send emails*. The next page will show you the URL link in orange. Copy the link from here and you can compose an email from your own email program to your group members and include the link to the sign up.

If you ever need to locate the link again, log into your account and click to view the sign up. The URL that populates in your web address bar while viewing the sign up is the unique link to the sign up.

Posted by SSM Garden Club on Mon Nov 14, 2016 8:03 AM EST
Can I send a person a link to sign up instead of having an email come from you?

Posted by Betsy Lytle on Mon Oct 3, 2016 2:50 PM EST
Yes, you can add people who signed up on a paper copy to ensure that everyone gets a reminder, not just those who signed up online. To add someone to your sign up, please go to and log in to your account. Go to the 'Created' tab to view the sign up. Locate the 'Add/Edit/Delete People' button from the 'Admin. Toolbar' just above your sign up. From the next page you will see, 'Sign Someone Up' in the top right corner for a standard format sign up. If your sign up is an RSVP format, select 'RSVP for Someone.'

Select the green button to select a person from your group. Select the 'Group' from the drop-down options and select the email of the person you wish to add to the sign up. Select the 'Add Items' button.

If the person is not in a group, choose the option to 'Add New Person.' Enter the first name, last name and email address. If the person does not have an email address, you can leave that field blank. Select the 'Add Items' button.

Check each item to add, click 'Submit & Continue' at the end of the page. Now you should see a table listing the item(s). Choose either to send or not send an email to this person. Click 'Save and Finish' or 'Save and Add Another Person.'

Posted by KU KAPPA MOMS CLUB on Mon Oct 3, 2016 11:16 AM EST
How can I add names into slots I've created? We had a paper sign-up at last meeting so we already have some volunteers - but I created this sign-up for others to sign-up online who weren't at the meeting. Want those who already signed up get their notification and want others to see who has already signed up so not duplicating efforts.

Posted by Betsy Lytle on Tue Aug 16, 2016 8:11 AM EST
Our site allows users to import email addresses from several address books. We currently support uploading email addresses from Gmail, AOL, Yahoo, Windows Live accounts, Outlook and .csv files.

You will be able to access this functionality during the creation process when you "Proceed to Invite and Publish" to take your sign up live and send invites. You can also use it from "Send Email" or "Send Invites" on the Admin Toolbar once the sign up is published. Lastly, you will find it by clicking "Groups" on the left side of your account page.

If your emails are not in an address book or are in an address book that is not supported, we recommend that you export the email addresses into Excel from your mail program. You can then copy the column of email addresses and paste them into the SignUpGenius input box. Please make sure you copy email addresses only with no names.

Posted by Liz Hueg on Mon Aug 15, 2016 7:12 PM EST
Can I import a large list of parents instead of entering them one by one?

Posted by Betsy Lytle on Fri Oct 30, 2015 1:20 PM EST
Sue and Tom,

When using the *Groups* page for group management, you may see names in the column next to the email addresses. You can enter parent email addresses, but the student's name may not populate with the email. If one of your contacts has an account on our site associated with a name that is *different* than the name you have listed in your contacts, our system will override your entry and put the account name in that field.

If you manually enter an email address, and a user has an account with us, the name on the account associated with that email address will automatically be displayed. If the email does not have an account, no name will be displayed.

You cannot add or edit the names in this area of the site.

If you have additional questions, our support team will be happy to assist. You can contact us using this link:

Posted by Sue Wagner on Fri Oct 30, 2015 7:14 AM EST
This is probably a silly question but I'm trying to add a new email address and name to one of my groups. I can enter email address with no problem, but how do I enter that persons name?

Posted by Amy Tidwell on Tue Mar 10, 2015 2:23 PM EST

Once you take your sign up live you can click on the live sign up from your account page and copy the URL link from the web browser address bar. This is the unique link to the sign up :-) You can email our support team with any other questions using the "Help" tab at the top of our home page.

Posted by Jaconette Cindy on Tue Mar 10, 2015 1:28 AM EST
how do I send a link to the sign up page that I have created

Posted by Amy Tidwell on Fri Dec 5, 2014 2:24 PM EST

When you sign someone up as the Admin, you don't have to enter an email address. Leave that field blank, and uncheck the box to add the person to your group (since they don't have an email address, they cannot be added to the group). I hope this helps. If you have additional questions, please click "Help" at the top of the page and email our support team directly. Thanks!

Posted by Vicki Burford on Tue Dec 2, 2014 9:03 PM EST
What if I don't have an email for the person I want to sign up?

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