The Genius Blog

Genius Hack: Add Multiple Administrators to Your Account

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Ever wished you could clone yourself to keep up with all your commitments? We get that sentiment at SignUpGenius, and we’re here to help you — minus the messy gene splicing.

Plan your school, church, business, sports and group events more easily by assigning multiple administrators to your SignUpGenius Pro account.

Our Multiple Admin tool allows you to organize your PTA fundraisers and events in a snap by giving different people in your committee custom levels of permission. For instance, you can allow certain people to create and manage sign ups on your account, while others can view reports or simply monitor if slots are being filled for your big BINGO night.

To get started, log in, and click on the “Pro Tools” button from your main account page (on the left side of the page). From there, select the “Manage Admins” button.

Select the orange “Add Custom Role” button, and you’ll be on your way to adding helpers and defining their roles. 

multiple admins on signupgenius account

From there, you can designate a name for the role and select from a menu of options that will allow you to decide if a person can create sign ups, manage sign ups, manage GeniusDrive files, iCal Feeds or Custom Themes. 

You can even drill down further by assigning permissions to specific sign ups and determining if a subadmin can edit a sign up, send messages, view data and more.  

multiple admins in account share 

Some other ways you can use this tool:

  • Booster Club: Assign coaches or team parents different permissions from one Pro account to create and manage sign ups for the sports season.
  • Class Parent: Let room representatives and teachers manage sign ups in the same account, so they know everything that’s going on in the classroom.
  • Company Account: Give different managers and departments the ability to manage sign ups from one business account.
  • Church Ministries: Equip different ministries (church choir, Sunday School, etc.) with different admins who manage their own sign ups. 

Genius! Who says there can’t be more than one of you?  


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United Way Volunteers Take Action to Feed the Hungry

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united way river region

366 seniors live at or below poverty level in the River Region of Montgomery, AL, putting them at risk to go without healthy meals. These seniors in need are usually provided with Meals on Wheels from the Montgomery Area Council on Aging (MACOA). However last summer, the council realized it simply didn’t have the money and time to be able to handle the demand, and the program came to a grinding halt. It looked like 366 seniors were about to go hungry - until the idea for the United Way Day of Action started taking form. 

With a grant from Depend, River Region United Way decided that they would take the responsibility for preparing and delivering meals to the seniors. But they soon ran into a snag - how would they organize the massive amount of volunteers needed to make the event possible? That’s where SignUpGenius came in.

Ann Cooper, the Vice President of Community Impact says, “Thanks to SignUpGenius email blasts and social media, the River Region United Way Community Council and many volunteers associated with our corporate partners heard the clarion call to help with this massive project. We were able to get volunteers signed up easily and keep them organized and informed every step of the way.” 

Using SignUpGenius, the organization was able to coordinate 166 volunteers from 20 different corporate partners. Over 4 days, 800 total hours of volunteering, and an estimated $18,700 in salary time, those volunteers were able to package 1,151 meals to deliver to the seniors in need. 

On the official United Way Day of Action, the volunteers took vehicles provided by Courthouse Café and the Wind Creek Hospitality Good to Go Food Truck and delivered the meals to those who needed them. The project even helped inspire local residents to get more involved with the cause, “The long-term impact to the community is that MACOA now has more volunteer driver resources who signed up to help with the regular Meals on Wheels delivery program as a result of the Day of Action. It was a win-win for everyone,” says Cooper. 

We couldn’t be prouder of the way the River Region community showed up to help those in need! Thanks for using SignUpGenius.


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EXTENDED! Be the Brightest Organizer in 2017

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pro promo coupon deal extended

There’s still time to be the most brilliant organizer ever this year … so what are you waiting for? Upgrade to SignUpGenius Pro

We’ve extended our best deal of the year until February 15 so you can take advantage of all of our advanced features like scheduling emails, customizing reminders and notifications, building volunteer reports, adding multiple administrators and creating theme designs. Did we mention Pro users can remove advertising from sign ups, too? Genius! 

Preview more of our Pro features and see what level is right for you!


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Valentine's Day Planning Guide

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There’s nothing we love more than helping event-organizing geniuses like you. In honor of Valentine’s Day we put together this list of resources and tips to help you plan an oh-so-sweet celebration. 

Plan a Super Sweet Event

Play cupid to your friends, family and kiddos by making the holiday feel special.

  • Our unique party ideas will make your heart skip a beat.
  • A sign up will ensure that all party essentials are signed (up for), sealed and delivered.
  • Class parties are easier with these tips and tricks.
  • Girls’ night, anyone? Invite friends to an evening out to celebrate together.
  • Plan a movie night for your organization in honor of the holiday.

Give a Gift

Love is in the air, so why not express it to those you care about? 

Spread the Love

Reaching out to your community will make this season feel even sweeter than it already is. 

Whatever you do, find some time to relax and enjoy the people you love. That’s really what it’s all about!


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Genius Hack: Download Sign Up Data with Reports

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genius hack tip faqThanks to SignUpGenius, planning events and scheduling volunteers with online sign ups is already second nature.

But did you know you can also create and download reports with all of the data you collect on your sign ups? It’s just one more way that SignUpGenius makes group organizing ever-so-simple.

To build a downloadable report, log in to your account and select the “Reports” tab along the left side of your account page. From there, you’ll see a list of all the sign ups in your account. Select the sign up you'd like to grab data for by checking the box next to the name, or choose multiple sign ups to combine the information onto one spreadsheet.

export data from online sign up

Next, scroll to the bottom of the page to add date parameters. Choose to “Include all dates from the selected sign ups” or customize the start and end dates. Under Report Style, you have the choice to create reports in a number of ways. 

  • Select “List of Users for Export to Excel” to export names, emails and sign up slots.
  • Choose “List of Sign Ups for Export to Excel” to export a list of all slots (both “open” and “filled”) along with name and contact information for slots that are currently filled. On the next page you can customize if you want to see this list with or without the blank slots.

create report for data upload

Click on the green “Create Report” button.

On the next page, you’ll have the ability to sort your sign up data by the column heading. For example, for a fall festival sign up, you could click the “Item” heading to view the sign ups by the booth people signed up for (i.e. “face painting” or “cake walk"). Or, if you have multiple locations, you can sort by “location” so that each one is neatly grouped together. Additionally, Custom Question data is generated in these handy reports.

Ready to download? Just click on the “EXPORT DATA AS CSV FILE” button to start your export!

export data from sign up

Voila! You’ve generated a report and exported the data you need to continue on your organizing mission. You’re a total genius!




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SignUpGenius Gives Ohio Counseling Center Super Organizing Powers

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syntero counseling ohio center organizes appoints helps kidsAt Syntero Inc., popular children’s superheroes and cartoon characters are a serious matter. The organization provides counseling, clinics and other programs that promote healthy behaviors in adults and children — with a particular focus on helping at-risk kids.  

Groups are based around popular franchises and characters that make them relatable to children. For example, to teach anger management strategies, Syntero offers a camp called “Angry Birds.” Its Star Wars group, “Jedi Mind Tricks,” helps teach children strategies to control their worries and stressors. 

“Each summer, we offer a variety of groups meant to focus on building coping skills and providing some psychoeducation on mental health and how this affects us individually,” says Shantel Hammett, the school-based clinician and summer program coordinator for Syntero. 

Keeping track of these services quickly became a time-consuming task. Every time a parent would sign up for one of Syntero’s camps, they would have to call the office, and Hammett would manually put their information into a spreadsheet. SignUpGenius provided a time-saving solution. 

“As an organizer, I haven’t had to keep track of registrations. All of the information needed was compiled in one place and when groups were full, users could no longer register,” Hammett says. “I also enjoyed the fact that parents could delete the registration themselves if they were unable to attend, and I would be notified of cancellations. Parents really appreciated the ease of an online registration, and I was notified anytime there was a change.” 

We can’t wait to see the good work Syntero continues to do in Columbus, Ohio, and the children they will help with their knowledge, dedication and creativity. Keep doing genius things!


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