The Many Uses of SignUpGenius for Schools

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Using SignUpGenius for SchoolsSummer’s over, and the smells of football season and colored pencils are in the air. Whether you’re a room mom, a teacher, or a school administrator, you’ve likely stared at your school calendar already wondering how you’re going to get everything done in the months ahead. Organization is the key. From fundraisers to classroom parties to parent teacher conferences, SignUpGenius can help you get the job done with lots of efficiency and a little bit a’ style!

Room Moms Use SignUpGenius for…

Fundraisers: With SignUpGenius, you can coordinate your school fundraisers in a few different ways. You might use a sign up for gathering volunteers to work an event. You could also use it as a platform for people who want to commit pledges to the cause. Why not invite the whole student body to your fundraising event and get their RSVP’s with a sign up where they tell you what times and in which activities they’d like to participate?

Teacher Appreciation: Teacher Appreciation Day, historically, ends up scoring your child’s teacher a dozen banana bread loaves and twenty or so batches of chocolate chip cookies. Save her the monotonous carb overload and create a sign up where parents can list what gift they plan to bring so that no one gives the same thing! You can also coordinate a group gift basket and ask families to sign up to bring one or two things to contribute to the basket.

Parent Volunteers: As a room mom, you know you can’t do it all by yourself! Create a group from your class roster in your SignUpGenius account and every time you have a classroom need, you can create a sign up in minutes to shoot out to the group. Have those willing parents provide reinforcements for holiday parties, school carnivals, 100th day of school celebrations, end-of-the-year parties, and more. Whether you need food brought in for parties or a regular schedule of classroom parent volunteers, you can coordinate it all on SignUpGenius!

Field Trip Chaperones: Field trip to the farm? The museum? Wherever your next expedition might be, you’ll need to organize a crew of parent chaperones to help keep the kiddos in order. With a sign up by SignUpGenius, volunteers can see who else will be joining them, receive an automatic reminder by email, and even swap with another parent if they end up with a scheduling conflict…all without your help!

Use SignUpGenius Payments to create a sign up to raise money through a school-wide capital campaign!  View a sample sign up here.

Book club or school reading volunteer scheduling online School study group testing proctor volunteer sign up School class supply wish list volunteer sign up form

Teachers Use SignUpGenius for…

Parent/Teacher Conferences: Teachers, SignUpGenius is a great tool for organizing dates and time slots for parent/teacher conferences and PTA meetings. You won’t have to worry about double booking a time slot or collecting a mess of special requests. Parents will even receive a reminder about their conference with you ahead of time. Finally, scheduling made simple!

Student Birthdays: You want your little ones to know you care about them growing up! Birthdays are a big deal, especially in elementary school. "The Happy Birthday Song" sung by their classmates and special cupcakes could really make your students' day, so create a sign up at the beginning of the year for parents to sign their child’s name along with their birthday so no one’s special day is forgotten. Have parents list allergy reminders in the comment section as well. You'll receive an email reminder about each birthday as many days in advance as you'd like.

School Supply Donations: At the beginning of the year, there are plenty of school supplies to go around as faithful parents send in everything from the list they received over the summer. But what happens come February when the whole class is sniffling and you’re out of tissues? No one wants to spend their meager salary on more dry erase markers, so why not create a school supply donation sign up and email it to parents? They’ll be more than willing to send in an item or two, and you won’t have to worry about getting 30 boxes of crayons and no glue sticks with your handy dandy sign up where everyone can see who’s covering each need.

Administrators Use SignUpGenius for…

Carpool Line Volunteers: The carpool line can be one of the most stressful parts of the school day for teachers and faculty, especially if there aren’t enough people to man it. Scheduling carpool duty can be a snap with a sign up for teachers, staff and parent volunteers.

Staff Meetings: Weekly meetings are necessary for keeping all faculty and staff on the same page during the school year. Issues often come up that aren’t on the agenda to discuss. How do you ensure that everyone gets a chance to be heard without going over your time limit? Create a recurring sign up for each staff meeting with a few 5-10 minutes time slots for teachers each week to enter their name and topic they would like to discuss. This will prepare faculty for what’s to come and give everyone a chance to be heard.

Schoolwide Events: Want to send out an all school invite for a drama club performance or end-of-school ceremony without wasting any paper? Let SignUpGenius help. You can list the details of the event on the sign up and decide whether or not you want guests to RSVP.

Check out SignUpGenius Pro options for more advanced features like multi-admin capability, Sign Up Tabbing between sign ups,  and no-ads licenses, just to name a few.

The organizational possibilities are endless with SignUpGenius as a tool. If you need to organize people, coordinate events, or gather supplies, SignUpGenius can help. We’ve even made sure that you can get creative and personal with unique templates and a myriad of ways to design each sign up. We know...your school year just got a whole lot happier!

Posted by Angel Rutledge


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Posted by Nathalie Hardy on Wed Sep 2, 2015 9:55 PM EST
I love all of this helpful advice! Would you by chance consider changing the term "Room Moms" to "Room Parents?"

Posted by Teresa Clark on Sun Jul 26, 2015 8:27 AM EST

Yes, the functionality is still available. The location of this option has changed since that comment was made.
To create an index page link that will direct your users to all active sign ups in your account, please log into and click "Goodies" on the left side of your account page. Scroll down to the "Web button" area and locate the text "Button Settings: Link the button to: A page showing all my sign ups [View Page]" Click "View Page" and you can copy the URL link from the web browser address bar. This is your index page link.

I hope this information is helpful. Thanks for using SignUpGenius!

Posted by Mitchell Elementary PTA on Fri Jul 24, 2015 3:47 PM EST
The question about an index page was answered in this post below. Is that functionality still available? It is what I need for my organization but I no longer see any "web buttons" link. Thanks. Posted by Dan Rutledge on Mon Jul 23, 2012 2:10 PM EST - Hi Karen,Thanks for writing and YES. If you login and click on the "web buttons" link in the My Account navigation area - you can build a button that will link to an index page for all your sign ups. You can also use the link to that index page apart from the button (i.e. email it out to people). Hope that helps!

Posted by Teresa Clark on Thu Jun 11, 2015 9:30 PM EST
Hi Meg!

Many schools use the site to track lunch orders. It's a great way to quickly manage orders and so much easier for parents to stay informed about the school menu options. If you have questions about how to create this type of sign up, our support team is happy to assist!

Posted by Meg Rydzewski on Wed Jun 10, 2015 9:00 AM EST
Is there a way to create a signupgenius for our school lunch program? Where parents could enter orders for various meal plans for multiple children and see a total that they owe? Wouldn't process payment, but would serve as an order entry/management form?

Posted by Lauren Munson on Sat Feb 28, 2015 3:12 PM EST

Posted by Amy Tidwell on Fri Feb 27, 2015 8:58 AM EST
Hi Kim,

We don't limit the number of active sign ups in any type of account on our or Pro :-)

Posted by Kim Gardner on Thu Feb 26, 2015 4:39 PM EST
How many events can you have with the free account?

Posted by SignUpGenius Staff on Wed Feb 19, 2014 1:31 PM EST
Thanks Julie, we would love to help you with your new sign up. For a science fair you will probably want a single date sign up or a sign up with time slots. You are able to create links in the General Description area to other documents on the internet. If you have further questions, please contact us at, and we will get back to you as soon as possible.

Posted by Julie Tollis on Tue Feb 18, 2014 12:27 PM EST
What an amazing site!!! I was wondering if I could somehow set up a science fair(actually kind of more like a school science museum) sign up sheet?? I was hoping I could even hyperlink good resources to each of the requested topics. I wanted to find topics that covered the different common core standards. I wasn't sure which form would be a good one to start from?? Any advice would be appreciated. Thanks:)

Posted by Nuria Pearce on Mon Nov 4, 2013 11:49 AM EST
This will make it SO easy to organize volunteers for my daughter's classroom. This is my 3rd year as room mom and i heard so many great comments about signup genius that people had made this year!! signing up volunteers for reading and arranging for chaperones for class trips. I love it. Thank you!!

Posted by Teresa Clark on Mon Aug 19, 2013 1:49 PM EST
Thanks Arthur,
We would love to help you with creating a sign up. A sign up with this format could be a non-date specific sign up and your items would be listed on step 4 when you create the sign up. Please contact us at, and we will get back to you as soon as possible.

Posted by Mr. Ross on Mon Aug 19, 2013 10:38 AM EST
Hi, I would like to use SUG as a school supplies status board. I would like for parents to be able to see what they've sent to school and what they haven't turned in. So the control would stay with me. I would tick off supplies as they come in, and the [arents would just look at the status. Is that possible?

Posted by Ed McNally on Mon Nov 19, 2012 9:19 PM EST
Our school runs a fundraiser every year where students buy lollipops for one another. The PTA, in the past, has written a "from___ to____" sticker for EACH LOLLIPOP (several thousand), and then wrap individual lollipops with these stickers.

I nearly passed out when I heard this; it is SOOOOO 1979.

Anybody have ideas how I can automate this process by using a website to aggregate these labels, and ideally have students enter their own personalized "from____ to_____" messages?

Posted by Dan Rutledge on Mon Oct 22, 2012 3:11 PM EST
Hi Laura. Thanks for writing. We'd be happy to provide some direction and advice on your particular scenario. It's a little hard to interact back and forth via the blog posts, so contact us via the "help" tab at the top of this page with some more specifics on what is involved with scholar bowl scheduling and we'll be happy to assist!

Posted by Laura Kretzer on Mon Oct 22, 2012 12:40 PM EST
I would like to use SUG to allow coaches from different school schedule scholar bowl meets? Would each school need to create their own sign up? What is a good way to coordinate this?

Posted by Dan Rutledge on Tue Sep 25, 2012 10:06 AM EST
Hi Martha, Jill,

Thanks for writing and great questions. Both the ability to collect address information and to collect payments are features that we have in development/testing right now and will be releasing this fall. For further details on the release and to talk to us about the possibility of being a beta-tester and having first access to those features - you can contact us via the "help" tab at the top of this page. Thanks!

Posted by Jill Martinez on Tue Sep 25, 2012 9:16 AM EST
Is there a way to use SUG as a PTO Membership form and collect money?

Posted by martha elliott on Mon Sep 24, 2012 9:36 PM EST
Would SUG be able to acquire contact information (ie cellphone #'s, email, home #'s) from 400 plus families and further break this information down by classroom teachers? I would like to be able to first register the family and then use this information for future volunteer opportunities.

Posted by Dan Rutledge on Sun Sep 16, 2012 11:23 AM EST
Hi Crystal,

Thanks for writing and great question. Our system can be customized to almost any kind of sign up you need. Give it a try, or if we can assist you getting setup, contact us via the "help" tab at the top of the screen and we can interact privately about your specific needs and assist!

Posted by Crystal Hopkins on Sun Sep 16, 2012 11:15 AM EST
I am wondering if there is a format for parents to sign up for the title of their child's fair project only?

Posted by Dan Rutledge on Thu Sep 13, 2012 12:47 PM EST
Hi Sarah - the sign up creation process should guide you through each step. When you get to the date/time screen, choose a "recurring" date and you can get all your dates in there. Then on the slot page enter "Volunteer" and assign it to all the dates. This will very quickly create a sign up like you described. If we can help further and get you setup, please contact us via the "help" tab at the top of this page. We respond quickest and can help more personally when contacted that way. Thanks!

Posted by Sarah Whitehead on Wed Sep 12, 2012 10:16 PM EST
Which setting should I use if I want to set up a calendar so my class's parents can volunteer? I need a calendar of the months from September to June with blanks for one person to sign up each day. Thanks so much!

Posted by Dan Rutledge on Tue Sep 11, 2012 10:35 PM EST
Hi Trigger. Thanks for writing. We have lots of users that sign up via tablets or mobile phones. Works great. Building your own sign up is easier from a computer with a larger screen, but can also be done from those devices if you want. Hope that helps!

Posted by Trigger Weddle on Tue Sep 11, 2012 4:32 PM EST
Does it work with iPads and other mobile devices? Or do you have to access on a computer?

Posted by Dan Rutledge on Sat Aug 18, 2012 7:25 PM EST
Hi Janet. I'm not quite clear on what you're describing. If you can contact us via the HELP tab on this page and give us a few more details, we can determine how we can best help you! Thanks!

Posted by Janet Schindler on Sat Aug 18, 2012 11:07 AM EST
I am a PTA President and trying to find a way for multiple users to access our baking list for discrete events. Each committee chair is responsible for identifying their baking needs, so they want to get notification of responses to their email. Can SignUpGenius help with this?

Posted by Dan Rutledge on Mon Jul 23, 2012 2:10 PM EST
Hi Karen,

Thanks for writing and YES. If you login and click on the "web buttons" link in the My Account navigation area - you can build a button that will link to an index page for all your sign ups. You can also use the link to that index page apart from the button (i.e. email it out to people). Hope that helps!

Posted by Karen Howland on Mon Jul 23, 2012 2:04 PM EST
We have used signupgenius for several individual events. Is there a way to create a "volunteer homepage" where I can list all of our events, and then parents can click on one they are interested in volunteering for and it goes to that events "page?" Wiki pages has such a feature, but I'd rather use SUG .

Posted by Dan Rutledge on Mon Jul 23, 2012 7:44 AM EST
Hi Cara,

Thanks for writing. We've seen some people use our system in the way you describe. We'd love to customize it sometime in the future to make that even easier. For now, you would just add all the possible dates and then let people sign up for which ones might (or might not) work.

Posted by Cara Kail on Fri Jul 20, 2012 12:18 PM EST
Trying to figure out a mutually acceptable time for a group of board members to meet is horribly difficult. Can SUG help in that way? Say, have everyone mark any time slot that WOULD work out of some options and then we could choose the option that works for the most people?

Posted by Susan Lee on Wed Jan 4, 2012 12:10 PM EST
This makes it SO easy to organize volunteers for my son's classroom. This my second year as room mom and signup genius has made this year a dream compared to last. We use it for what to bring for class parties, signing up volunteers for reading and arranging for chaperones for class trips. I love it.

Posted by Jana Twedt on Wed Nov 16, 2011 4:56 PM EST
I am a new room paretn for my son's 2nd grade class. I am also the Parent Involvement chair for the school. I am researching and strategizing a first time ever Parent Involvement Program form our school. If all work sout well, I will be including this link when I create the Room Mother Parent Manual. I am thrilled with what this program offers so far. Thank you sooooo much!

Posted by Dan Rutledge on Mon Nov 7, 2011 8:30 AM EST
Hi Diane - great question. Check out this answer from our help forums for the answer:

Posted by Diane Simpson on Sat Nov 5, 2011 11:18 AM EST
Is there a way for me to customize the "theme" with my own images?

Posted by Northwest Yeshiva High School on Wed Nov 2, 2011 6:35 PM EST
I am the school secretary at Northwest Yeshiva High School on Mercer Island in Washington State. We found your site by web-surfing. The link was forwarded to me and it HAS SET ME FREE! I can't tell you what a wonderful tool this is. We have finally found an easy to use program for running our Parent-Student-Teacher Conferences. Thank you, thank you, Sign Up Genius! You rock. Everybody should try've got nothing to lose and everything to gain!

Posted by Dan Rutledge on Sun Oct 23, 2011 3:18 PM EST
Hi Elizabeth,

Sending an email thank you is no problem. Simply login and view your sign up. Then click on the "SEND EMAIL" link in the admin's toolbar at the top of the screen. Hope that helps!

Posted by Elizabeth Garvey on Sun Oct 23, 2011 12:44 PM EST
I want to send a thank you to all the volunteers who helped with our school event. Is there a format within SignUpGenius to do that?

Posted by Dan Rutledge on Fri Oct 21, 2011 7:28 AM EST
Hello Emma,

Thanks for writing and great question. For a book list, you'll want to use our People Genius wizard which you can start from our home page and then you want to choose to create a "non-date-specific" sign up when you get to the date/time part of the configuration screens. For further help on the process, click on our "help" link at the top right of this page to contact our support staff and we will be able to communicate with you back and forth and walk you through it. Have a great day!

Posted by Kelly Moore on Thu Oct 20, 2011 7:33 PM EST
What is the best format to use for a class room wish list for books? we are hosting a book fair, and the teachers want to post the titles that they'd like -- then, parents can sign up? thanks for any assistance

Posted by Angel Rutledge on Thu Oct 20, 2011 1:39 PM EST
Glad you found us, Robin and Carolyn. We count it an honor to be able to make life a little simpler for folks who work and volunteer with schools! We're willing to bet that as you use the site you'll realize all kinds of ways SignUpGenius can make other areas of your life easier as well!

Posted by Robin Klombers on Thu Oct 20, 2011 1:02 PM EST
I just used it for the 1st time and have another program planned to go out next week - this is just a fabulous tool!

Posted by Carolyn Wenger on Tue Oct 18, 2011 3:28 PM EST
I am new @ sign up genius and am the room parent representative for the 6th grade class at University Liggett in Grosse Pointe Woods Michigan. I found out about this site from another parent who has used it. This will be a great tool for this school year 2011 - 2012.

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