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Bromfield Celebration

Celebration 2020 Volunteer Sign Up

Celebration is the post-prom substance-free event for Bromfield juniors, seniors and prom dates, put on by Harvard Celebration Inc plus an army of volunteers from our extended community.  It's a TON of fun & very gratifying too!    Your kids are never too young (or old!) for you to join in the fun.  We are especially in search of parents of 8th - 10th graders.  Pick up where parents of graduates have left off.

Date: 05/08/2020 (Fri.)

Time: 9:00am EST

Location: Bromfield School
14 Massachusetts Ave, Harvard, MA 01451

Created by:   Alice Bartram
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Available Slot

Overall Event Co-Chair (shadow)

Shadow current leads with a view to taking the reins in later years


Volunteer Coordinator (2)

Ensure all areas for 'on the day' are staffed (decorating teams, chaperones, etc)


Food - design menu

Determine food for night, working with decorators on options for each area. Get creative with food that works with theme


Food - organize donations and purchase

work with menu person to determine quantities and ingredients. Create sign up genius for donations; order/purchase all else (will be reimbursed)


Food - prep & serving (2)

Manage all food prep & serving on the night. NOTE: additional volunteers will be recruited to help serve


Entertainment for Gym (2)

decide, plan & arrange activities for gym


Set Up/Borrow List Project (3)

Manage pre-event pick up of large items and post-event return. Manage 'borrow list' of items Decorators want to borrow from community members


Manage check-in process (software update; logistics) (2)

process and software to check students in & out of event; can be shared technical & non-technical


Decorating - Baby Picture Wall (2)

Work with seasoned pros to create traditional baby picture area, with view to staying with the area next year

1 of 2 slots filled
AnaMaria Nanra

Create Name Tags

design name tags in line with theme & print. Decide if laminated or badge holder. Order supplies (will be reimbursed). Set up tags on 'night of'


Create 'thank you to our sponsors' video

create mp4 to loop on screen @ check in


Update electronic scavenger hunt game

Take existing components and modify to match theme


Manage Internet access for the night

Determine internet access requirements to run event (and for students to use at event) and put in place for the night


Assist with website maintenance

Help web coordinator keep site (www.bromfieldcelebration.com)updated. Wordpress experience needed; Wix experience a plus


Prize Team (4)

Arrange prizes for event - mix of donations & purchased


Not sure...would love to learn more! (20)

Think you're interested but not sure where and/or want to learn more? Sign up & we'll contact you (via email) to chat it through/answers questions.

8 of 20 slots filled
Franck Legrain
I have an 11, 9 and 2 year old boy who will all go through the harvard school system (a 6th grader at Broomfield, a 4th grader at HES and a future HES) and I am an education event planner
Sarah Cameron
Rashmi Pisal
AnaMaria Nanra
Parent to 6th grader
Angela Chang
Heather Daly
I'm afraid I can't lead a team this year, but count on me once again for however many hours it takes to cleanup and put Bromfield back in order again!
Marijke Vallaeys
grandmother of Liam Kemeza, 6th grader
Preethi Igoor

Fundraising - town-wide postcard mailer project (2)

Fall timeframe; update last year's postcard; arrange printing (can be 1 person)

1 of 2 slots filled
Naveena Ajjugottu

Fundraising - residential letters project (2)

can be done totally on own time - early 2020 printing of letters & labels for main fundraising source (can be 1 person)

1 of 2 slots filled
AnaMaria Nanra

Social media communication

Post on social media to publicize the event itself & activities associated with the event

Sarah Cameron
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