What Happens in Vegas... 2019
Project Grad Committe

Set Up 2019

What Happens In Vegas...

 

During set up we transform the west end of IRHS’s campus into this year's theme- “What Happens In Vegas...”

 

We require many helping hands to construct and produce this spectacular event.  Please consider joining us; no special skills required.  Bring a friend!

Food and drinks are provided to energize volunteers. 

Wear comfortable work clothes and feel free to bring your favorite work gloves, tools, and friends.

Please check-in at the volunteer sign-in sheet in the gym foyer.  

Questions?  Contact:  DeDe Betten, Event Chair at [email protected] or 520-243-3618, Food Chair Stacy Pincus 908-303-3197 or [email protected]

Created by:   DeDe Betten
 
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Set Up and Decorate Date (mm/dd/yyyy) Location Time (MST)

Take Down From Loft

Bring all decorations, building supplies and tools down into the large gym from the loft.

05/17/2019 (Fri)  
4:30pm - 8:00pm (20)  

Set Up

Build, glue, hang, and plug-in props/sets/decorations to transform the west camp into the magical world of ProGrad. 25 vol./time slot. Please feel free to bring your own tool belt and to wear work gloves & cloths. Food and drink is provided.

05/18/2019 (Sat)  
8:00am - 12:00pm (25)  
12:00pm - 4:00pm (25)  
4:00pm - 8:00pm (25)  
4:30pm - 6:30pm (25)  
05/19/2019 (Sun)  
8:00am - 12:00pm (25)  
11:30am - 1:30pm (25)  
12:00pm - 4:00pm (25)  
4:00pm - 8:00pm (25)  
4:30pm - 6:30pm (25)  
05/20/2019 (Mon)  
11:30am - 1:30pm (25)  
12:00pm - 4:00pm (25)  
4:00pm - 8:00pm (25)  
4:30pm - 6:30pm (25)  
05/21/2019 (Tue)  
8:00am - 9:00am (25)  
11:30am - 1:30pm (25)  
4:30pm - 6:30pm (25)  

Back Drop Hanging

Help hang 6 large back drops in both gyms before we bring down decor and supplies from the loft Friday night.

05/17/2019 (Fri)  
4:30pm - 8:00pm (10)  

Final Decor Placement

Set out final decor. Help sweep and tidy up.

05/22/2019 (Wed)  
8:00am - 12:00pm (15)  
12:00pm - 4:00pm (15)  

VIP Clean Up

Cean up before the VIP & media tour at 4pm & ultimately our Seniors at 8pm.

05/22/2019 (Wed)  
12:00pm - 4:00pm (4)  

Restaurant Runner

Pickup pre-ordered food at local restaurants. Times for pick up will be distributed 1 week before.

05/22/2019 (Wed)  
12:00pm - 4:00pm (3)  

Set Out Food & Ice

Help set out food & fill coolers with ice. Actual time of arrival will be given 1 week prior to event based on delivery times of food.

05/22/2019 (Wed)  
12:00pm - 4:00pm (4)  

Take Down

Return items from outside, gym lobby, and side hall to the big gym. Coffee and food provided.

05/23/2019 (Thu) Outside of gym and surrounding area 
6:00am - 12:00pm (20)  
1 of 20 slots filled
Saul Betten

Take Down afternoon: 12:00 - 6:00 p.m.

Continue afternoon clean up in gym and outside areas: 12:00p.m. - 6:00 p.m.

05/23/2019 (Thu) Outside of gym and surrounding area 
6:00am - 12:00pm (10)  

Clean Up/Store in Loft

Clean up and move tools, materials and decorations back to loft.

05/25/2019 (Sat)  
9:00am - 12:00pm (20)  
12:00pm - 4:00pm (20)  

Serve Dinner on Take Down Day

Serve Dinner on first evening

05/17/2019 (Fri)  
4:30pm - 6:30pm (2)  

Set up Breakfast and Coffee

Set out breakfast food, make coffee, make sure drinks are iced for the day. Clean up area

05/18/2019 (Sat)  
8:00am - 9:00am (2)  
05/19/2019 (Sun)  
8:00am - 9:00am (2)  
05/20/2019 (Mon)  
8:00am - 9:00am (2)  
05/21/2019 (Tue)  
8:00am - 9:00am (2)  
05/22/2019 (Wed)  
8:00am - 9:00am (2)  

Lunch Service

Set up, serve, clean up lunch for all volunteers

05/18/2019 (Sat)  
11:30am - 1:30pm (2)  
05/19/2019 (Sun)  
11:30am - 1:30pm (2)  
05/20/2019 (Mon)  
11:30am - 1:30pm (2)  
05/21/2019 (Tue)  
11:30am - 1:30pm (2)  
05/22/2019 (Wed)  
11:30am - 1:30pm (2)  

Dinner Service

Set up, serve, and clean up dinner for all volunteers

05/18/2019 (Sat)  
4:30pm - 6:30pm (2)  
05/19/2019 (Sun)  
4:30pm - 6:30pm (2)  
05/20/2019 (Mon)  
4:30pm - 6:30pm (2)  
05/21/2019 (Tue)  
4:30pm - 6:30pm (2)  
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