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HVS 2019-2020 Parents

2019-2020 Redwoods Auction Volunteer Help!

Hello All- It takes a village to pull off this amazing fundraiser for our kids! Please look carefully thru our volunteer needs and help us if you can! Even if you are not going to the event, there are things you can do before and after to make this year's auction successful. If you volunteer this year, YOUR NAME WILL BE ENTERED INTO A RAFFLE TO WIN THE GOLDEN TICKET RESERVED PARKING SPOT FOR THE ENTIRE 2019-20 SCHOOL YEAR! 

Created by:   Heather Wilder
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Date (mm/dd/yyyy) Location Time (PDT) Available Slot
09/09/2019 (Mon.) Anytime, Anywhere   

Donation Runner

Collect donated items for auction. This ongoing until day of event.

Corrina Hansen
Anything from downtown to westside

Wine Coordinator

Collect wine donations from HVS families. This is ongoing until day of event.

Rachel Richardson

Auction Software Helper

Add Auction Items to software online from your home, any time! Easy software to work with. Just check the Google Docs list for new auction items and add them to the online software when you have time!

Corrina Hansen
09/16/2019 (Mon.) Anytime / Anywhere   

Party Host (10)

Pay for and host a party! Guests pay to attend, and all of the money goes to the school. Party theme and details up to Party Host. Date and cost to guests tbd with the input of Party Coordinator.

5 of 10 slots filled
Alison Harre
Beach Boogie Boarding Party for Kids, Wine Tour if we get the donations
Corrina Hansen
Make your own lotion party. Learn how to make your own, organic, preservative free lotion and body scrubs
Heather Wilder
A Wilder Fiesta!! (Fish Tacos, Smoked Pork Tacos, home made beans and all of your favorites. Plus Seasonal Fruit Margaritas!)
Susy Asche
BBQ or Pizza pool party! ( in addition to the after auction party)
Susy Asche
Bad Moms Weekend
09/24/2019 (Tue.) Venue  5:00pm - 8:00pm  

Light Set up (3)

Help Fred set up lighting

All slots filled
Fredrick Schroeder
Jeremiah Jones
10/03/2019 (Thu.) Heather House  9:00am - 1:00pm  

Auction Organizing (4)

Silent auction prep at Heather’s. Organize items, print and cut item descriptions. Print and organize bid sheets. Coffee, Mimosa's and breakfast snacks provided!

3 of 4 slots filled
Laura Murata
Carol Witter
Zoë Paco
10/04/2019 (Fri.) Venue - Set Up  1:00pm - 5:00pm  

Set Up - Day Before (6)

Alice and Mo Set Up Crew

4 of 6 slots filled
Corrina Hansen
Zoe & Ed Paco
Alyssa Jolliffe
Location TBD - Food Prep  5:00pm - 9:00pm  

Food Prep Night Before - Location TBD (4)

Crew for food prep

3 of 4 slots filled
Kevin Schromm
Lindsay Patel
Tricia Theodosis
10/05/2019 (Sat.) Venue  9:00am - 1:00pm  

Ambiance Set Up (4)

Alice and Mo Set Up Crew

3 of 4 slots filled
Mimi Harvey
Alison Harre
Tiffany Willet
Venue - Auction Area  10:00am - 12:00pm  

Silent Auction Set Up (3)

Great job if you have bought tickets to attend event. Help set up auction

All slots filled
Patricia Greenway
Susy Asche
Shirley Wong
Venue - Kitchen  2:00pm - 5:00pm  

Kitchen Service Crew (4)

Be part of Alison's kitchen and servers' party

3 of 4 slots filled
Carolyn Hall (2)
Signing up for Carolyn Hall & Alissa Brunette
Fredrick Schroeder
4:00pm - 9:00pm  

Kitchen Service Crew (4)

Be part of Alison's kitchen and servers' party

All slots filled
Fredrick Schroeder
Laura Brancella
Lori Janney
shauna McElroy
Venue - Auction Area  4:30pm - 6:45pm  

Wine Raffle Lanyard Sales (3)

Help with Wine Raffle - Fun Job! 1 Hour Shifts to Sell Lanyards during Silent Auctions and Drinks. Shift time assigned before event

All slots filled
Jon Pearce
Laura Morishige
Shaena Strubing

Silent Auction Assistants (2)

Help Heather's crew organize and distribute items

All slots filled
Alex Sievert
Paul Janney
Venue - Dining Area  4:30pm - 7:00pm  

Oyster Shuckers (2)

Work the oyster bar!

All slots filled
Jason Strubing
Julio Harvey
Venue - Entrance  4:30pm - 7:00pm  


Greet guests and assign auction numbers.

Lauren Harpersberger

Greeter - Support Auction Coordinator

Support Auction Coordinator - Assist with auction numbers, tracking bids, printing invoices.

Venue - Auction Area  4:30pm - 9:00pm  

Auction Coordination

Coordinate auction - track auction numbers, bids, transactions. Print invoices.

Callie Bentzley
Venue - Dining Area  4:30pm - 9:00pm  

Drink Station Coordinator

Oversee teacher's bartending competition and keep drink station stocked.

Mimi Harvey
Kitchen  6:00pm - 10:00pm  

2nd Kitchen Crew (3)

Front load food and clean up

All slots filled
Jessica Straum
Syndi McNett
Chandra Riggs
Firetending  6:45pm - 10:00pm  

2 fireplaces on deck (2)

Start and tend fires

All slots filled
Julio Harvey
Jason Strubing
Venue - Check Out  8:00pm - 10:00pm  

Auction Runner

Deliver purchased auction items at check out.

Lori Janney
Lori signing up for Paul
10/06/2019 (Sun.) Venue - Clean Up  9:30am - 11:30am  

Clean Up Crew (15)

The more the merrier! Bring your kids and put them to work! Post clean-up pool party invite included.

9 of 15 slots filled
Mimi Harvey
Alison Harre
Alison Pepper
Fredrick Schroeder
Jessica Strahm
Always my favorite!
Spencer Keenan
Susy Asche
krista cole
Kate Grell
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