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Town of Duck Volunteers

2019 Duck Jazz Festival

The 2019 Duck Jazz Festival, presented by PNC, takes place on Columbus Day Weekend annually in October. This year's festival will begin with activities leading up to the full day of music in the Duck Town Park. Events include:

- Story Time on Thursday, October 10 at 10:00 a.m.

- Movie on the Green Thursday, October 10 at Sunset

- Concert on the Green on Saturday, October 12 from 4:00 - 6:00 p.m.

Volunteers are needed for the weeks leading up to the festival weekend Saturday, and Sunday, October 12-13, 2019 at the Duck Town Park (1200 Duck Road). On Sunday gates open at 10:00 a.m., and live music starts at 11:00 a.m. 
Please select an area and a time that you wish to help. If you are signing up as a couple, please be sure to enter each individuals name and contact information on a separate line
Thank you for your time and for your willingness to be an ambassador for the Town of Duck! 
PLEASE MARK YOUR CALENDAR FOR A JAZZ FESTIVAL VOLUNTEER MEETING ON THURSDAY, OCTOBER 3 AT 9:30 A.M. IN THE DUCK TOWN MEETING HALL. WE WILL DISTRIBUTE T-SHIRTS, QUICKLY REVIEW ASSIGNMENTS, AND ANSWER QUESTIONS.

VOLUNTEER ROLE DESCRIPTIONS:

OFFICE HELP: Duties will include assembling station bins, sponsor packet assembly, simple computer work, simple administrative work, and some manual labor. 


VOLUNTEER SIGN-IN GREETER: Be on hand in the volunteer room (1st Floor Conference Room) to orient volunteers to their assignment location, give appropriate badges and have them check-in or check-out for their shift. Role also includes helping with volunteer food and trash as necessary to keep this area clean, and replenished. 

CONCERT Set-up/Break-down: Similar to a Concert on the Green in the summer, this event will have volunteers assist with sign placement, parking, general set-up and take down of recycle and trash bins, merchandise area etc.

MERCHANDISE SALES: Similar to the summer concerts, however with the addition of jazz merchandise. This position is responsible for handling transactions and assiting attendees with t-shirt and other merchandise (hats, rubber ducks, flags, etc.) selection. You will also be responsible for helping to keep a record of items sold. 

SPONSOR Welcome & Check-In: There will be a special Sponsor Area behind and to the side of the stage at the Saturday evening concert. Volunteers in this area will assist with greeting sponsors and provide assistance to town staff during event.

PARKING: Three parking lots: the main lot, north public lot, and volunteer lot (most likely at PNC, but that will be confirmed closer to the event). The Town's main lot is reserved for handicapped parking until full, band parking, and OAR rentals. Assist with parking, monitor open spaces, and notify entering cars when lot is full.

GATE ENTRANCE: Responsible for restricting access to park before gates open at 10 a.m. Greet festival goers as they come in; hand out Jazz Festival brochures.

CONCESSIONS: Responsible for sales of soft drinks, bottled water, limited merchandise, & providing way-finding information.

GROUNDS: Responsible for ongoing maintenance of trash & recycling and ensuring Concession stands are fully stocked with ice and drinks. This position will involve manual labor.

SECURITY: Main stage -- Responsible for overseeing access to the backstage and restricted band parking areas. Amphitheater -- Responsible for overseeing access to the Amphitheater stage.

BAND AREA/CATERING-- Responsible for keeping the band green room (meeting hall) clean and tidy for the band's use. Keep requested hospitality items stocked for bands (tea bags, specialty snacks, etc.). Provid way-finding information for band members. Assist band members with poster signings.

SURVEY GATHERERS-- Responsible for greeting guests and assisting them with ipads and/or paper surveys about the event. 


More details on responsibilities will be in your volunteer packet as well as discussed at the volunteer meeting. If you have any questions in the meantime or would like help determining a role that is right for you, please contact Betsy Trimble at [email protected] or 252-489-3311.

Created by:   Betsy Trimble
 
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Date (mm/dd/yyyy) Location Time (EDT) Available Slot
09/05/2019 (Thu.) Town Hall  1:00pm - 3:00pm  

Pre-Festival Office Help

 
Susie Wetzel
09/12/2019 (Thu.) Town Hall  1:00pm - 3:00pm  

Pre-Festival Office Help

 
Rainie Sadler
09/19/2019 (Thu.) Town Hall  1:00pm - 3:00pm  

Pre-Festival Office Help

 
Christy DeHaven
09/26/2019 (Thu.) Town Hall  1:00pm - 3:00pm  

Pre-Festival Office Help

 
Susie Wetzel
10/03/2019 (Thu.) Town Hall  11:00am - 1:00pm  

Pre-Festival Office Help

 
Patti Bossert
10/12/2019 (Sat.) TBD  9:30am - 12:00pm  

Saturday Volunteer Check-In

 
Dawn Monger
Town Park  10:00am - 4:00pm  

Pre-Festival Park Set-up (3)

 
Town Hall  12:00pm - 2:00pm  

Saturday Volunteer Check-In

 
Tom Dorsey
2:00pm - 4:00pm  

Saturday Volunteer Check-In

 
karen canton
Town Park  3:00pm - 6:30pm  

SATURDAY Parking (3)

 
Town Green  3:15pm - 6:30pm  

Saturday Merchandise Sales (4)

 
All slots filled
Laura Holleman
Sharron Young
Lee Ann Anderson
Jeanine McHugh
Town Hall  3:30pm - 6:30pm  

Sponsor Tent Set-up/Welcome (2)

 
All slots filled
Len Schmitz
Pam Johnson
10/13/2019 (Sun.) Town Park  7:00am - 10:00am  

Grounds Crew (3)

 
All slots filled
Monica Thibodeau
Mary Anne Whitman
Marc LeBlanc
Town Hall  8:00am - 10:00am  

Sunday Volunteer Check-In

 
Sharon Kingston
All Day   

Grounds Crew (3)

 
2 of 3 slots filled
Sandy Whitman
Kevin Drahozal
  8:30am - 11:00am  

Sunday Parking (4)

 
2 of 4 slots filled
Don Kingston
John Wander
9:00am - 11:30am  

Gate Entrance Greeter (4)

 
All slots filled
Jim Snaman
Flo Snaman
Lynne Alterman
Nicki Johnson
Town Hall Porch  9:00am - 11:30am  

Sunday Merchandise Sales (3)

 
All slots filled
Ed Sadler
Judy LeHew
connie serafin
All Day   

Merchandise Sales

 
Rainie Sadler
Picnic Area  9:30am - 11:30am  

Concessions/Info- Picnic Area (2)

 
All slots filled
Ed Parrish
Jane Parrish
Town Park  9:30am - 11:30am  

Concessions/Info- Green Area (2)

 
All slots filled
Vicki Morton
Randy Morton
Town Hall  9:45am - 12:00pm  

Sunday Volunteer Check-In

 
Len Schmitz
Main Stage  10:00am - 12:30pm  

Security- Main Stage (2)

 
All slots filled
Kurt Johnson
Joel Canino
Meeting Hall  10:00am - 1:00pm  

Band Area/Catering

 
Jeffrey Broitman
10:00am - 1:00pm  

Band Area/Catering

 
Caroline Uzel
Town Park  10:00am - 1:00pm  

Grounds Crew (2)

 
All slots filled
Mike Drahozal
John Manning
  10:45am - 1:00pm  

Sunday Parking (4)

 
1 of 4 slots filled
JOSEPH BLAKAITIS
Amphitheater  11:00am - 1:30pm  

Security- Amphitheater (2)

 
All slots filled
Susie Wetzel
Bob Wetzel
Picnic Area  11:15am - 1:30pm  

Concessions/Info- Picnic Area (2)

 
All slots filled
Laura Holleman
Sharron Young
Town Green  11:15am - 1:30pm  

Concessions/Info- Green Area (2)

 
All slots filled
Mary Ann Henley
John Henley
  11:15am - 2:00pm  

Gate Entrance Greeter (4)

 
All slots filled
Bo Schmidt
Jane & I will team up
Jane Schmidt
Nancy Hueber
Rob Hueber
Town Hall Porch  11:15am - 2:00pm  

Sunday Merchandise Sales (2)

 
All slots filled
Fred Siller
Mary Gene Siller
Town Hall  11:45am - 2:00pm  

Sunday Volunteer Check-In

 
CATHERINE MCMICHAEL
Main Stage  12:15pm - 2:45pm  

Security- Main Stage (2)

 
All slots filled
Patti Bossert
Rob Mooney
  12:30pm - 2:30pm  

Survey Gatherers (2)

 
All slots filled
Rose Lane
Catherine McMichael
12:45pm - 3:00pm  

SUNDAY Parking (3)

 
Meeting Hall  1:00pm - 3:00pm  

Band Area/Catering

 
Len Schmitz
Town Park  1:00pm - 4:00pm  

Grounds Crew (2)

 
All slots filled
Keith Dayer
Happy to return to slogging out wine bottles!
Scott Kessler
Picnic Area  1:15pm - 3:30pm  

Concessions/Info- Picnic Area (2)

 
All slots filled
Laura Holleman
Lee Ann Anderson
Town Green  1:15pm - 3:30pm  

Concessions/Info- Green Area (2)

 
1 of 2 slots filled
karen canton
  1:15pm - 3:45pm  

Security- Amphitheater (2)

 
All slots filled
Lynn Delfing
Bill Delfing
Town Hall  1:45pm - 4:00pm  

Sunday Volunteer Check-In

 
Town Hall Porch  1:45pm - 4:30pm  

Sunday Merchandise Sales (3)

 
All slots filled
Gene Schwarz Schwarz
Rosalie Schwarz
Annemarie Sjogren
  2:30pm - 4:30pm  

Survey Gatherers (2)

 
Main Stage  2:30pm - 5:00pm  

Security- Main Stage (2)

 
All slots filled
Joel Canino
Tim McKeithan
  2:45pm - 5:30pm  

SUNDAY Parking (3)

 
Meeting Hall  3:00pm - 5:00pm  

Band Area/Catering

 
Denise Ochsenschlager
Picnic Area  3:15pm - 5:30pm  

Concessions/Info- Picnic Area (2)

 
All slots filled
Rose Lane
Catherine McMichael
Town Green  3:15pm - 5:30pm  

Concessions/Info- Green Area (2)

 
All slots filled
John Gerke
Sue Gerke
  3:30pm - 5:00pm  

Security- Amphitheater (2)

 
Town Hall  3:45pm - 6:00pm  

Sunday Volunteer Check-In

 
Town Park  4:00pm - 7:00pm  

Grounds Crew (3)

 
Town Hall Porch  4:15pm - 7:30pm  

Sunday Merchandise Sales (2)

 
1 of 2 slots filled
Donna Krieger
  4:30pm - 6:30pm  

Survey Gatherers (2)

 
Main Stage  4:45pm - 7:15pm  

Security- Main Stage (2)

 
1 of 2 slots filled
Joel Canino
Meeting Hall  5:00pm - 7:00pm  

Band Area/Catering

 
Picnic Area  5:15pm - 7:00pm  

Concessions/Info- Picnic Area (2)

 
1 of 2 slots filled
Sharron Young
Town Green  5:15pm - 7:00pm  

Concessions/Info- Green Area (2)

 
All slots filled
Monica Thibodeau
Laura Holleman
10/17/2019 (Thu.) Town Hall  1:00pm - 3:00pm  

Post-Festival Office Help

 
Laura Holleman
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