2020-21 MEMBERS Only

ACKNOWLEDGEMENT OF CONFIDENTIALITY OF MEMBER INFORMATION

BY Registering on this Sign-Up YOU AGREE

It is the policy of the Salmon Arm Pickleball Club that board members, volunteers, and employees of the SAPC will not disclose confidential information belonging to, or obtained through their affiliation with the SAPC to any person, including their relatives, friends, and business and professional associates, unless the SAPC has authorized disclosure in print. This policy is not intended to prevent disclosure where disclosure is required by law.

All information concerning USER-names, passwords, banking information, members, former members, staff, volunteers, financial data, and business records of the SAPC is confidential. “Confidential” means that you are free to talk about the SAPC and about your program and your position, but you are not permitted to disclose members’ names or talk about them in ways that will make their identity known.  No confidential information may be released without appropriate authorization. This is a basic component of member care and business ethics. The members rely on all to conform to this rule of confidentiality.

General information, policy statements or statistical material that is not identified with any individual or family is not classified as confidential. 

Failure to maintain confidentiality may result in termination of your membership, or other corrective action. This policy is intended to protect you as well as the SAPC because in extreme cases, violations of this policy also may result in personal liability.

Upon board member, volunteer, or employees relationship termination all property belonging to the Salmon Arm Pickleball Club will be returned to the Board Executive, including but not limited to internet, email, etc user names and passwords.

Rationale

Confidentiality is the preservation of privileged information. By necessity personal and private information is disclosed in a professional working relationship. Part of what you learn is necessary to provide services to the member; other information is shared within the development of a helping, trusting relationship. Therefore, most information gained about individual members through an assignment is confidential in terms of the law, and disclosure could make you legally liable. Disclosure could also damage your relationship with the member and make it difficult to help the person.

Before you begin your assignment as a board member or volunteer, you should be aware of the laws and penalties for breaching confidentiality. Although the SAPC is liable for your acts within the scope of your duty, giving information to an unauthorized person could result in the club’s refusal to support you in the event of legal action. Violation of the statutes regarding confidentiality of records is punishable.

Certification

By ADDING my name to this sign-up, I acknowledge that I have read Salmon Arm Pickleball Club’s policy on confidentiality and the Statement of Confidentiality presented above. I agree to abide by the requirements of the policy and inform the Board Executive immediately if I believe any violation (unintentional or otherwise) of the policy has occurred. I understand that violation of this policy will lead to disciplinary action, up to and including termination of my service with Salmon Arm Pickleball Club.

Created by:   Salmon Arm Pickleball Club Admin
 
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