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Auction Volunteers Nov 2019

2019 Auction Volunteer Opportunities

SATURDAY, NOVEMBER 16th

Please review the available slots below and click on the button to sign up. Thank you!

Created by:   Sallie Probolus
 
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Available Slot

Auction Chair Persons (2)

act as liaison between Auction Cmte and CCLCS, as well as venue/caterer/auctioneer; offer support and motivation to various committee members; oversee the night of the event and finalize paperwork after event

 

Publicity Committee (2)

Create/update Facebook page; Contact local media to advertise the event; Create posters (from invitations) and place in local businesses

 

Invitation Committee (4)

Stuff, Stamp and send invitations;

 
All slots filled
Cheryl Eldredge
Beth Surprenant
Eryn Montgomery
Liz Ellis

Data Base Committee - Chair

Manage, maintain and input auction related information into database: Donations;vendors and solicitors; attendees; invitations lists; catalogue

 

Data Base Committee ~ Assistants (2)

Support DataBase Coordinator with information regarding different vendors/solicitors/donations/attendees/invitation lists

 

Data Base Committee ~ Bundlers (2)

Work with Data Base Chair to bundle items; physically prepare/bundle auction donations

 

Transportation Committee ~ Chair

Communicate with parents to coordinate with the pickup and delivery time; pick up auction items and supplies at school and deliver to venue the morning of auction; Unload items at venue

 
Denise Pressman

Transportation Committee ~ Assistants (6)

Pick up auction items and supplies at school and deliver to venue the morning of auction; Unload items at venue

 
3 of 6 slots filled
Cheryl Eldridge
Dawn Dinnan
julie curran
what are the hours I would be needed generally?

On Site Silent Auction Chairperson

Organize all silent items for the silent auction room (morning of auction); maintain appearance and order of silent auction items during auction (5:30PM on the day of the auction); remove bid sheets at the close of silent auction; organize bid sheets imm

 

On Site Silent Auction Committee ~ Set Up Assistants (3)

assist with set up the morning of the Auction

 
All slots filled
Heidi Hudson
Joanna Flynn
Nicole Barboza

On Site Silent Auction Committee ~ Recorders (6)

collect bid sheets at the end of Silent Auction; record winning bids

 
4 of 6 slots filled
Keren Castro
suzanne pierce
Becky MacDonald
Alison Spence

Live Auction Committee Chair

Create a PowerPoint presentation for the Live Auctioneer prior to event date; Run PowerPoint during live auction

 

Live Auction Committee ~ Set Up Assistants (2)

Set Up Live Auction Display

 
1 of 2 slots filled
Melanie Braverman

Live Auction Committee ~ Recorders (2)

recording the winning bids during Live Auction (1 to interact with auctioneer)

 
All slots filled
Amanda Poston
Michelle Devine

Check In Chairperson

Coordinate with the DataBase Chair for list of tickets sold: paid, staff;Learn payment processing system; Collect entrance fees, assign bid number; Set up Check In area day of Auction

 
Mary Crowell

Check In Committee ~ Assistants (4)

Learn payment processing system; Collect entrance fees, assign bid number

 
All slots filled
Lynn Mason-Small
Julie Wake
Caitlin Wojkowski
Patty Gardiner

Check Out Committee (6)

Learn payment processing system (Square Point of Sale); tally winning bids and collect cash, checks and credit card payments

 
5 of 6 slots filled
Elizabeth Robsham
Lynn Mason-Small
Julie Wake
Leah Detellis
Lindsay Gurka

Check Out Committee~Runners (7)

collect winning items for individuals once payment received; ensure that items are given to correct bidders

 
5 of 7 slots filled
Katie Bunker (2)
Beth Surprenant (2)
Beth & Jamie Surprenant
suzanne pierce

Check Out Committee ~ Chair

Learn payment processing system; Coordinate with the DataBase Chair; Train volunteers one week before auction; Set up Check In area day of Auction

 

Decorating Committee (2)

Decorate venue with 25 Silver Celebration Theme day of auction

 
All slots filled
Marlee Gildehaus
Yevgeniya Custodio

Wine Cork Committee (2)

Set up (day of) and sell wine bottles for set dollar, as per the rules of the game

 
All slots filled
Kim Crowell
Brad Crowell

Dessert Committee (2)

Coordinate collection of parent donated desserts; set up (day of) and monitor dessert table

 
All slots filled
Denise Pressman
Jackie Mc Evoy

Student Art Work Table (3)

set up and sell student art work (oyster shell ornaments)

 
All slots filled
Megan Dugas
Hannah Cole
Jill Levesque

Clean Up Committee (4)

Help collect supplies and unsold items - transport next day to school

 
1 of 4 slots filled
DeAnna Judin

Thank You Letters Committee (4)

Coordinate Thank you notes to vendors and Fund a Need donor by January 15th (school will supply names, letters, envelopes and postage)

 
All slots filled
Caitlin Wojkowski
Catherine Baran
Heather Kelsey
Megan Dugas

Door to Door Solicitation (4)

Physical go to area business and request a donation.We would supply list of friendly businesses

 

Volunteer Coordinator Chair

Coordinate with CCLCS and volunteers: recruit, email, coordinate meetings and/or training

 

Ticket Sales Coordinator

Collect data/names on tickets sales

 

Run PowerPoint during the live auction

Run the powerpoint during the live auction

 

Holiday Gift Certificate Pull (3)

Sell chances during the silent Auction only to win one of many different gift certificates

 
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