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Sawnee Association of the Arts

The Christmas Arts & Crafts Festival at Lanier Tech

Festival Timeline: November 19th - Set Up Day - 10am to 8pm

                              November 20th - 1st Day of Festival - 9am to 5pm

                              November 21st - 2nd Day of Festival - 10am to 4pm

The Christmas festival committee truly appreciates everyone for volunteering! It takes a small village to put on this event and it has been a great success each year because of our incredible volunteers! The committee would like to once again, reach out to the entire membership and ask everyone to volunteer. It is crucial that all volunteer areas are filled, our committee members work long hours all year and we need all the volunteers possible to make sure the festival runs smoothly. The Christmas Festival is SAA's most profitable event and due to the cancellation last year it's extremely important this year's event is a success. All proceeds go to fund the Art Center operations and next year's festival. New members, it's your time to SHINE!

The volunteer positions are simple and a lot of fun to work! The only position that requires a bit of experience is the Santa photo ticket sales, where it would help if one is familiar with Square - Point of Sale and working an iPad. This position, along with the Santa Photo Monitor and Elf Corner volunteers are the most critical to fill. Kris Straukas - Festival Chair, is also looking for an Elf Corner Coordinator and Assistant Coordinator , as Shirley Jarvis, our coordinator for the past several years, had to step down due to health reasons.  If you are willing to help fill these crucial positions, please contact Kris and get the full details about the position. Kris Straukas is willing to train anyone that considers taking these positions. It is extremely easy once you know a few basic steps. We ask everyone to volunteer at least one shift, but feel free to sign up for as many as you would like, some members volunteer the entire weekend. :)  SAA members who have booth space will be able to set up their booths early if they volunteer on Friday - set up day or Sunday afternoon after the festival ends. Members that volunteer Friday late afternoon and evening have a sneak peak at all the vendor booths before opening day! ;)

Please feel free to contact Kris Straukas at 770-331-4408 if you have any questions. THANK YOU FOR VOLUNTEERING - The Festival Committee truly appreciates you!

Created by:   Kris Straukas
 
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Date (mm/dd/yyyy) Location Time (EST) Available Slot
11/19/2021 (Fri.) 3410 Ronald Reagan Blvd 10:30am - 12:30pm  

Set Up Volunteer Area (Kitchen & Breakroom)

Help set up volunteer snacks, coffee pot, water in kitchen and Elf aprons/Santa hats, supplies in breakroom.

 
Victoria Nelson
10:30am - 1:30pm  

Set Up Registration/Check-In Tables & Affix Indoor Signage. (3)

Help set up and decorate two registration tables, hanging banners, window clings, posters and floor signs.

 
2 of 3 slots filled
Charlotte Gardner
Kay Money
11:00am - 11:30am  

Place Outdoor Signs & Cones in Parking LOt

Place directional/parking signs and cones around parking lot. This should take less than a half hour to complete.

 
11:00am - 1:00pm  

Help Assemble Santa Sleigh (4)

Help unload sleigh from truck and assemble. Sleigh is large, not extremely heavy. Please consider helping with disassembling sleigh on Sunday at 4pm.

 
3 of 4 slots filled
Bunny Salter
Kathy Gamble
Cody Maldonado
Cumming Arts Center 12:00pm - 1:00pm  

Festival of Trees (FOT) - Delivery to Festival (4)

Meet at the Cumming Arts Center, load 1ft to 4ft Christmas trees and help deliver to festival. Hatchback or SUV a plus.

 
2 of 4 slots filled
Bunny Salter
Kathy Gamble
3410 Ronald Reagan Blvd 12:00pm - 1:30pm  

Set Up Santa Photo Props (2)

Set up decorations around Santa photo area, hang photo backdrop and set up supplies.

 
All slots filled
Janet Winter
Phil Winter
12:00pm - 3:00pm  

Set Up Elf Corner & Tag Merchandise (3)

Help decorate and set up supplies, start tagging merchandise as vendors deliver items

 
2 of 3 slots filled
Susan Radford
Carol Dobson
1:00pm - 3:00pm  

Festival of Trees (FOT) - Set Up (4)

Help design layout and set up Christmas trees in lobby.

 
3 of 4 slots filled
Bunny Salter
Kathy Gamble
Ginger Malone
2:00pm - 5:00pm  

Vendor Booth Escort (2)

Show vendors where their booth is located, show booth perimeters, direction booth faces and direction of the loading dock in relation to booth.

 

Registration/Check-In Tables (2)

Help check-in sponsors and vendors, provide directions to loading dock, vendor parking and vendor packet.

 
2:30pm - 4:30pm  

Traffic Director

Oversee loading dock and all traffic volunteers. Help vendors line up their cars to loading dock.

 
Al Money

Dock Director - Side Dock Doors (2)

Help direct vendors to the unloading dock doors, direct where to park vehicles & trailers. Experience with backing trailers a plus as to help vendors back into loading dock.

 
1 of 2 slots filled
Kay Money
3:00pm - 7:00pm  

Assemble & Tag Elf Corner Merchandise (3)

Help organize, tag, and display all Elf Corner merchandise. As vendors check-in they drop off merchandise for the gift shop.

 
2 of 3 slots filled
Ginger Malone
Mary Sell
4:30pm - 7:00pm  

Traffic Director

Oversee loading dock and all traffic volunteers. Help vendors line up their cars to loading dock.

 

Dock Director - Side Dock Doors (2)

Help direct vendors to the unloading dock doors, direct where to park vehicles & trailers. Experience with backing trailers a plus as to help vendors back into loading dock.

 
5:00pm - 8:00pm  

Vendor Booth Escort (2)

Show vendors where their booth is located, show booth perimeters, direction booth faces and direction of the loading dock in relation to booth.

 
1 of 2 slots filled
Mary Sell

Registration/Check-In Tables (2)

Help check-in sponsors and vendors, provide directions to loading dock, vendor parking and vendor packet.

 
1 of 2 slots filled
Mary Sell
11/20/2021 (Sat.) 3410 Ronald Reagan Blvd 7:00am - 8:00am  

Vendor Booth Escort

Show vendors where their booth is located, show booth perimeters, direction booth faces and direction of the loading dock in relation to booth.

 

Dock Director - Side Dock Doors

Help direct vendors to the unloading dock doors, direct where to park vehicles & trailers. Experience with backing trailers a plus as to help vendors back into loading dock.

 

Registration/Check-In Tables (2)

Help check-in sponsors and vendors, provide directions to loading dock, vendor parking and vendor packet.

 
All slots filled
Kathy Gamble
Bunny Salter
7:00am - 9:00am  

Final Preparations - Elf Corner (2)

Help assemble and tag last minute merchandise, give directions to volunteer Elves, prepare for children.

 
8:00am - 9:00am  

Set Up Welcome Table in Lobby (2)

Quickly convert check-in tables to Welcome Table. Set up decorations, take down all check-in supplies, clean area and prepare for festival opening.

 
All slots filled
Kathy Gamble
Bunny Salter

Set Up Lobby Sales for Santa Photos and Festival of Trees

Set up cash register and iPad, make sure all equipment is working properly and ready to accept sales at 9AM. Need experience with Square Point-of-Sale app on iPad. Cash register is easy to use and keys are marked showing steps.

 

Final Preparations - Santa Photo Area (2)

Direct Santa to break room upon arrival, assist Santa at outdoor sleigh at 9AM to welcome visitors and walk him back to photo area. Make sure all Elf volunteers are dressed and given job descriptions. Prepare for children!

 
8:45am - 12:00pm  

Welcome Table - Santa Photo Ticket & FOT Sales (2)

Knowledge with Square - Point of Sale a must! Ring up photo and tree tickets on Square and cash register.

 
All slots filled
Kathy Gamble
Bert Grant

Welcome Table - Volunteer Coordinator (2)

Help volunteers check-in, show them to assigned area and dress-up bins (Elf aprons & hats). Make sure they understand job.

 

Hospitality Floater (2)

Periodically check w/vendors if they need "break". Advise vendor you are not allowed to make sales & inform customers vendor of quick return. You are not responsible of lost sales, and only watch booth for maximum of 5 minutes. Help volunteer coordinator.

 
8:45am - 1:00pm  

Elf Corner Gift Shop (3)

Help children select gifts and wrap purchases. Help Elf Corner coordinator restock merchandise.

 
All slots filled
Janet Blethen
Carol Dobson
Debbie Greenlee

Santa Photo Area Monitor (2)

Accept paid tickets for Santa Photos. Advise customers without tickets to visit the Welcome Table to purchase. Monitor Elves/have them pass out Santa Wish Lists to kids, replenish candy canes, help Santa on breaks & help take photos.

 
1 of 2 slots filled
Susan Radford

Festival of Trees (FOT) Volunteer (2)

Help Customers w/purchases, bag trees, take tree tag to Welcome Table for purchases.

 
1 of 2 slots filled
Kathy Gamble
12:00pm - 3:00pm  

Welcome Table - Santa Photo Ticket & FOT Sales

Knowledge with Square - Point of Sale a must! Ring up photo and tree tickets on Square and cash register.

 
Kathy Gamble

Welcome Table - Volunteer Coordinator (2)

Help volunteers check-in, show them to assigned area and dress-up bins (Elf aprons & hats). Make sure they understand job.

 
1 of 2 slots filled
Victoria Nelson

Hospitality Floater (2)

Periodically check w/vendors if they need "break". Advise vendor you are not allowed to make sales & inform customers vendor of quick return. You are not responsible of lost sales, and only watch booth for maximum of 5 minutes. Help volunteer coordinator.

 
1 of 2 slots filled
Evelyn Valk
Will work 1-3p - Same hours as Robert & Barbara
1:00pm - 3:00pm  

Santa Photo Area Monitor (2)

Accept paid tickets for Santa Photos. Advise customers without tickets to visit the Welcome Table to purchase. Monitor Elves/have them pass out Santa Wish Lists to kids, replenish candy canes, help Santa on breaks & help take photos.

 
All slots filled
Robert Thompson
Barbara Thompson
1:00pm - 5:00pm  

Elf Corner Gift Shop (3)

Help children select gifts and wrap purchases. Help Elf Corner coordinator restock merchandise.

 
2 of 3 slots filled
Diana Craver
Ginger Malone

Festival of Trees (FOT) Volunteer (2)

Help Customers w/purchases, bag trees, take tree tag to Welcome Table for purchases.

 
1 of 2 slots filled
Bunny Salter
3:00pm - 5:00pm  

Welcome Table - Santa Photo Ticket & FOT Sales

Knowledge with Square - Point of Sale a must! Ring up photo and tree tickets on Square and cash register.

 
Kathy Gamble

Welcome Table - Volunteer Coordinator (2)

Help volunteers check-in, show them to assigned area and dress-up bins (Elf aprons & hats). Make sure they understand job.

 
1 of 2 slots filled
Charlotte ardner

Hospitality Floater (2)

Periodically check w/vendors if they need "break". Advise vendor you are not allowed to make sales & inform customers vendor of quick return. You are not responsible of lost sales, and only watch booth for maximum of 5 minutes. Help volunteer coordinator.

 

Santa Photo Area Monitor (2)

Accept paid tickets for Santa Photos. Advise customers without tickets to visit the Welcome Table to purchase. Monitor Elves/have them pass out Santa Wish Lists to kids, replenish candy canes, help Santa on breaks & help take photos.

 
1 of 2 slots filled
Mary Sell
11/21/2021 (Sun.) 3410 Ronald Reagan Blvd 9:45am - 1:00pm  

Welcome Table - Santa Photo Ticket & FOT Sales (2)

Knowledge with Square - Point of Sale a must! Ring up photo and tree tickets on Square and cash register.

 
1 of 2 slots filled
Bert Grant

Welcome Table - Volunteer Coordinator (2)

Help volunteers check-in, show them to assigned area and dress-up bins (Elf aprons & hats). Make sure they understand job.

 

Hospitality Floater (2)

Periodically check w/vendors if they need "break". Advise vendor you are not allowed to make sales & inform customers vendor of quick return. You are not responsible of lost sales, and only watch booth for maximum of 5 minutes. Help volunteer coordinator.

 
1 of 2 slots filled
Ruby Bagby

Elf Corner Gift Shop (3)

Help children select gifts and wrap purchases. Help Elf Corner coordinator restock merchandise.

 
2 of 3 slots filled
Dianne Ward
Debbie Greenlee

Santa Photo Area Monitor (2)

Accept paid tickets for Santa Photos. Advise customers without tickets to visit the Welcome Table to purchase. Monitor Elves/have them pass out Santa Wish Lists to kids, replenish candy canes, help Santa on breaks & help take photos.

 

Festival of Trees (FOT) Volunteer (2)

Help Customers w/purchases, bag trees, take tree tag to Welcome Table for purchases.

 
1 of 2 slots filled
Kathy Gamble
1:00pm - 4:30pm  

Welcome Table - Santa Photo Ticket & FOT Sales

Knowledge with Square - Point of Sale a must! Ring up photo and tree tickets on Square and cash register.

 
Charlotte ardner

Welcome Table - Volunteer Coordinator (2)

Help volunteers check-in, show them to assigned area and dress-up bins (Elf aprons & hats). Make sure they understand job. Start packing up decorations and supplies in bins starting at 4pm.

 

Hospitality Floater (2)

Periodically check w/vendors if they need "break". Advise vendor you are not allowed to make sales & inform customers vendor of quick return. You are not responsible of lost sales, and only watch booth for maximum of 5 minutes. Help volunteer coordinator.

 

Elf Corner Gift Shop (3)

Help children select gifts and wrap purchases. Help Elf Corner coordinator restock merchandise.

 
All slots filled
Diana Craver
Not sure where Lanier Tech is.
Mary Sell
Debbie Greenlee

Santa Photo Area Monitor (2)

Accept paid tickets for Santa Photos. Advise customers without tickets to visit the Welcome Table to purchase. Monitor Elves/have them pass out Santa Wish Lists to kids, replenish candy canes, help Santa on breaks & help take photos.

 
1 of 2 slots filled
Ginger Malone

Festival of Trees (FOT) Volunteer (2)

Help Customers w/purchases, bag trees, take tree tag to Welcome Table for purchases.

 
1 of 2 slots filled
Bunny Salter
4:00pm - 4:30pm  

Pick Up Parking Lot Signs/Cones

Drive around parking lot and pick up all signs and cones. Bring to Welcome Table in front lobby.

 
4:00pm - 6:00pm  

Dismantle Santa Photo Booth (2)

Help take down photo backdrop, pack up all decorations and supplies. Bring all bins to Welcome Table in front lobby

 
1 of 2 slots filled
Ginger Malone

Dismantle Elf Corner & Vendor Merchandise Pick Up (3)

Help pack up vendor merchandise and return to vendors. Dismantle all decorations, clean area and bring all bins to Welcome Table in lobby.

 
1 of 3 slots filled
Mary Sell

Dismantle Volunteer Break Room & Kitchen

Break Room: Place all Elf aprons, Santa hats and any other supplies in bins - bring bins to lobby. Kitchen: Pack up any remaining snacks, water, Kurig and coffee supplies- bring all to lobby.

 
Mary Sell

Traffic Directors (4)

Need to direct vendors in loading dock and front doors to make sure vendors load and leave quickly.

 

Booth Inspections/Loading Passes (2)

Help inspect all vendor booths to make sure their supplies are packed up and area is clean, then provide a loading pass.

 

Dismantle Sleigh

Help dismantle sleigh and load onto moving truck. Make sure all screws/nuts/bolts are packed up in bag provided.

 
Bunny Salter

Dismantle Festival of Trees

Help bag up all remaining trees. Pack up and return trees to the Cumming Arts Center.

 
Bunny Salter
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