Boys & Girls Clubs of Contra Costa

Great Futures Holiday Fest 2019

The Great Futures Holiday Fest will take place on Thursday, December 19 and Friday, December 20, 2019. We will transform the Martinez Clubhouse into a holiday wonderland complete with decorations and a grand entrance to the event. Each Club member will visit a variety of booths designed and hosted by sponsors and volunteers. Every member will have a volunteer Elf who will guide them through the event to experience the holiday and educational component of each booth.  Each of the two days will have more than 100 Club members participate.

Please feel free to sign up for as many days and time slots you would like to participate in.

The Boys & Girls Clubs of Contra Costa takes our member's safety seriously and it is our first priority. To volunteer on either Thursday, December 19 or Friday, December 20, 2019, you must complete and pass, a background check (Live Scan) via the Department of Justice and the State of California. 

Volunteers under the age of 18 do not need to complete a background check.  They do however need to complete our minor's volunteer waiver.  This waiver must be signed by a parent/guardian.  Download the waiver and email the completed waiver to Angela Rundles at [email protected].  A wet signature, not an electronic signature, is required on the minor's volunteer waiver. 

Regardless if you have a background check for your employer or another nonprofit organization on file with the DOJ or State, you must complete this under the BGCCC specific ID number. If your Live Scan is completed at the Martinez Police Department the scan is complimentary.  Should you elect to go elsewhere, any fee charged is at your expense and is not reimbursable.

In order to participate in the Great Futures Holiday Fest, your Live Scan should be completed no later than Friday, December 13, 2019.

To complete your Live Scan, please follow these instructions:

  1.  The form can be found HERE. Download, Print and, Complete.
  2. Visit the Martinez Police Department on either:
    1. Tuesday, December 3, 2019 during the hours of 10:30am-12:00noon and 1:00pm - 4:00pm
    2. Tuesday, December 10, 2019 between the hours of 9:00am-12:00noon and 1:00pm - 4:00pm
  3. If you cannot attend either day, call the Martinez Police Department at 925-372-3440 to schedule an appointment. Or another agency of your choice.  Please note, Martinez PD has limited appointments and are highly encouraged to attend one of the two BGCCC specific dates.
  4. Scan and email a copy of your form signed by Martinez PD (or other agency) to Angela Rundles at [email protected].

In addition to the Live Scan, please electronically sign our Volunteer Waiver of Liability form. You will find the form HERE.  Please sign no later than Friday, December 13, 2019. If you are having problems with the form, please email Angela Rundles at [email protected].

Thank you for time, energy and talents to create a magical day for over 200 Club members.  Should you have any questions, please email Angela Rundles at [email protected].

 

Please Note: During all volunteer days of the Great Futures Holiday Fest photography, audio, and video recording may occur.  By entering the BGCCC Martinez Clubhouse, you waive all rights you may have to any claims for payment or royalties in connection with any use, exhibition, streaming, webcasting, televising, or other publication of these materials, regardless of the purpose or sponsoring of such use, exhibiting, broadcasting, webcasting, or other publication irrespective of whether a fee for admission or sponsorship is charged. You also waive any right to inspect or approve any photo, video, or audio recording taken by BGCCC or the person or entity designated to do so by BGCCC.

 

 

 

Created by:  Boys & Girls Clubs of Contra Costa
 
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Date (mm/dd/yyyy) Location Time (PST) Available Slot
12/14/2019 (Sat.) Martinez Clubhouse 9:00am - 1:00pm  

Storage Drivers (3)

Supplies for the Great Futures Holiday Fest are stored at several locations in Martinez, Walnut Creek and Concord. Drivers with large vehicles are needed to pick up supplies and drop off at the Martinez Clubhouse.

 
2 of 3 slots filled
9:00am - 1:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is a bonus, but not required.

 
Already filled
10:00am - 2:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is not required.

 
2 of 6 slots filled
6:00pm - 8:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is a bonus, but not required.

 
3 of 6 slots filled
12/15/2019 (Sun.) Martinez Clubhouse 9:00am - 1:00pm  

Storage Drivers (3)

Supplies for the Great Futures Holiday Fest are stored at several locations in Martinez, Walnut Creek and Concord. Drivers with large vehicles are needed to pick up supplies and drop off at the Martinez Clubhouse.

 
9:00am - 1:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is a bonus, but not required.

 
3 of 6 slots filled
10:00am - 2:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is not required.

 
Already filled
6:00pm - 8:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is not required.

 
2 of 6 slots filled
12/16/2019 (Mon.) Martinez Clubhouse 9:00am - 1:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is a bonus, but not required.

 
9:00am - 1:00pm  

Storage Drivers (3)

Supplies for the Great Futures Holiday Fest are stored at several locations in Martinez, Walnut Creek and Concord. Drivers with large vehicles are needed to pick up supplies and drop off at the Martinez Clubhouse.

 
Already filled
10:00am - 2:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is not required.

 

Holiday Decorating (5)

Transform the Martinez Clubhouse into the ultimate winter festival. Assistance is needed with all types of decorating from trees, hanging lights, etc. Decorations will be provided.

 
Already filled
6:00pm - 8:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is not required.

 
2 of 6 slots filled
6:00pm - 8:00pm  

Holiday Decorating (5)

Transform the Martinez Clubhouse into the ultimate winter festival. Assistance is needed with all types of decorating from trees, hanging lights, etc. Decorations will be provided.

 
Already filled
12/17/2019 (Tue.) Martinez Clubhouse 9:00am - 1:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is not required.

 
9:00am - 1:00pm  

Storage Drivers (3)

Supplies for the Great Futures Holiday Fest are stored at several locations in Martinez, Walnut Creek and Concord. Drivers with large vehicles are needed to pick up supplies and drop off at the Martinez Clubhouse.

 
Martinez Clubhose 10:00am - 2:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is a bonus, but not required.

 
Martinez Clubhouse 10:00am - 2:00pm  

Holiday Decorating (5)

Transform the Martinez Clubhouse into the ultimate winter festival. Assistance is needed with all types of decorating from trees, hanging lights, etc. Decorations will be provided.

 
4 of 5 slots filled
5:00pm - 8:00pm  

Family Pack Assembly (10)

Assist with putting together care packages and food bags for Club members families.

 
9 of 10 slots filled
6:00pm - 8:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is a bonus, but not required.

 
6:00pm - 8:00pm  

Holiday Decorating (5)

Transform the Martinez Clubhouse into the ultimate winter festival. Assistance is needed with all types of decorating from trees, hanging lights, etc. Decorations will be provided.

 
Already filled
12/18/2019 (Wed.) Martinez Clubhouse 9:00am - 1:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is not required.

 
1 of 6 slots filled
10:00am - 2:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is not required.

 
10:00am - 2:00pm  

Holiday Decorating (5)

Transform the Martinez Clubhouse into the ultimate winter festival. Assistance is needed with all types of decorating from trees, hanging lights, etc. Decorations will be provided.

 
1 of 5 slots filled
2:00pm - 6:00pm  

Set Up (6)

Loading in construction supplies, building wood booths to plan. Able to lift 25 lbs. Construction and electrical experience is not required.

 
5:00pm - 9:00pm  

Open House (8)

The Open House is open to the community and sponsors to preview Holiday Fest. Volunteers will assist with food service, keeping the space clean and as Elfs to show guests around.

 
2 of 8 slots filled
8:00pm - 10:00pm  

Open House Clean Up (6)

Assist with cleaning up from the Open House.

 
1 of 6 slots filled
12/19/2019 (Thu.) Martinez Clubhouse 11:00am - 2:00pm  

Booth Set Up (6)

Holiday Fest is comprised of multiple interactive booths for members to visit, such as: cookie decorating, holiday card, ornament decorating, etc. This volunteer position will assist with the final touches to setting up each booth.

 
Already filled
3:00pm - 7:30pm  

Check In (3)

Check Club members in at their pre-assigned time to visit Holiday Fest and introduce them to their Elf. Club members will receive a Holiday Fest t-shirt.

 
Already filled

Maintenance & Floater (3)

Be avaialble to assist booth issues such as replenishing of supplies, clean-ups that may need attending too, sweep of the restrooms, etc.

 

Lunch Service (3)

All members will receive a hot meal. Volunteers will assist with food prep, serving and clean-up.

 
1 of 3 slots filled

Elfs (15)

One Elf will be assigned to up to five Club members. Elf’s act as a personal concierge to the youth and guide them through the age appropriate booths/projects through the check-out process.

 
4 of 15 slots filled

Holiday Fest Floater (4)

Be available to jump into any needed job.

 
1 of 4 slots filled

Bishop Ranch Toyland (5)

All members will receive their choice of one age appropriate gift. The booth is a distribution point of these items.

 

Republic Services Ornament Making Booth (3)

All members will create an ornament using recycled materials.

 

Zocchi & Associates Cookie Decorating Booth (2)

All members will decorate their own sugar cookie.

 

Carpet Dimensions Coat/Hats/Gloves Distribution (2)

All members will receive a coat, hat and gloves. This booth is a distribution point of these items.

 

Raley's Holiday Card Making Booth (2)

Assist with the activities at the Raley's booth.

 

Home Depot Bird House Craft Booth (3)

Assist with the wood craft of the member's choice.

 
3:30pm - 7:30pm  

Check Out (5)

Check-out Club members, distribute pre-determined family care packages, etc.

 
1 of 5 slots filled

Check Out Bag Labeler (5)

At check out, place the members items into bags and label them with their name.

 

Post Elf Activity (3)

After the members complete the Holiday Fest circuit, they will move to the Games Room. Volunteers will monitor activities in this room such as movies, pool, ping pong, etc.

 

Family Pack Distribution (3)

Upon check out, members will receive a gift pack that has been assembled specifically for their family needs.

 
1 of 3 slots filled
6:00pm - 7:00pm  

Bus Loading (8)

There are four busses going to three different drop off locations in the West County. This position will assist members place their items in the bus storage areas and ensuring members board the correct bus.

 
7:00pm - 9:00pm  

Clean Up - Thursday (8)

Tidy up the Clubhouse and prep for the 2nd day of Holiday Fest

 
1 of 8 slots filled
12/20/2019 (Fri.) Martinez Clubhouse 9:00am - 12:00pm  

Booth Set Up (6)

Holiday Fest is comprised of multiple interactive booths for members to visit, such as: cookie decorating, holiday card, ornament decorating, etc. This volunteer position will assist with the final touches to setting up each booth.

 
1:00pm - 6:30pm  

Check In (3)

Check Club members in at their pre-assigned time to visit Holiday Fest and introduce them to their Elf. Club members will receive a Holiday Fest t-shirt.

 
2 of 3 slots filled

Holiday Fest Floater (4)

Be available to jump into any needed job.

 
2 of 4 slots filled

Maintenance & Floater (3)

Be avaialble to assist booth issues such as replenishing of supplies, clean-ups that may need attending too, sweep of the restrooms, etc.

 

Lunch Service (3)

All members will receive a hot meal. Volunteers will assist with food prep, serving and clean-up.

 
2 of 3 slots filled

Elfs (15)

One Elf will be assigned to up to five Club members. Elf’s act as a personal concierge to the youth and guide them through the age appropriate booths/projects through the check-out process.

 
4 of 15 slots filled

Bishop Ranch Toyland

All members will receive their choice of one age appropriate gift. The booth is a distribution point of these items.

 

Republic Services Ornament Making Booth (4)

All members will create an ornament using recycled materials.

 

Carpet Dimensions Coat/Hats/Gloves Distribution (2)

All members will receive a coat, hat and gloves. This booth is a distribution point of these items.

 
1:30pm - 6:30pm  

Check Out (5)

Check-out Club members, distribute pre-determined family care packages, etc.

 
3 of 5 slots filled

Check Out Bag Labeler (5)

At check out, place the members items into bags and label them with their name.

 
1 of 5 slots filled

Post Elf Activity (3)

After the kids complete the Holiday Fest circuit, they will move to the Games Room. Volunteers will monitor activities in this room such as movies, pool, ping pong, etc.

 
1 of 3 slots filled

Family Pack Distribution (3)

Upon check out, members will receive a gift pack that has been assembled specifically for their family needs.

 
1 of 3 slots filled

Raley's Holiday Card Making Booth (2)

Assist with the activities at the Raley's booth.

 

Home Depot Bird House Craft Booth (3)

Assist with the wood craft of the member's choice.

 
6:30pm - 9:30pm  

Clean Up - Friday (8)

Assist with light cleaning and packing of vendor booths.

 
3 of 8 slots filled
12/21/2019 (Sat.) Martinez Clubhouse 9:00am - 1:00pm  

Saturday Breakdown (12)

Breaking down booths and loading out supplies. Able to lift 25 lbs. Construction and electrical experience is a bonus, but not required.

 
4 of 12 slots filled
10:00am - 2:00pm  

Saturday Breakdown (12)

Breaking down booths and loading out supplies. Able to lift 25 lbs. Construction and electrical experience is a bonus, but not required.

 
1 of 12 slots filled
12:00pm - 3:00pm  

Storage Drivers (3)

Supplies for the Great Futures Holiday Fest are stored at several locations in Martinez, Walnut Creek and Concord. Drivers with large vehicles are needed to pick up supplies and drop off at the Martinez Clubhouse.

 
2 of 3 slots filled
1:00pm - 5:00pm  

Saturday Breakdown (12)

Breaking down booths and loading out supplies. Able to lift 25 lbs. Construction and electrical experience is a bonus, but not required.

 
2 of 12 slots filled
3:00pm - 6:00pm  

Storage Drivers (3)

Supplies for the Great Futures Holiday Fest are stored at several locations in Martinez, Walnut Creek and Concord. Drivers with large vehicles are needed to pick up supplies and drop off at the Martinez Clubhouse.

 
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