12x12 Art Fundraiser - Event Sign Up

12x12 Event Sign Up 2019

THANK YOU for volunteering for OVAC's 12x12 Art Fundraiser. 

There will be a mandatory volunteer training session at 50 Penn Place on Thursday, September 19th, 6-8pm.

The 12x12 Art Fundraiser is September 20, 2019, 7-10pm, with 6-7pm open for sponsors and artists to preview the exhibition an hour before the crowds. The event is taking place at 50 Penn Place, 1900 NW Expressway, OKC. 12x12 features 175 works of art by Oklahoma artists measuring 12 inches by 12 inches. More information about the event can be found at www.12x12okc.org 

For your help, you will receive a FREE ticket to the event (a $35 value), the satisfaction that you helped make this awesome annual event happen, and good karma!

We appreciate you donating your time and talents. Let's get ready to party!

By signing up as a volunteer you agree to the following OVAC policies:
-    Sexual Harassment: OVAC has a Zero Tolerance policy on sexual harassment. If you are a victim of or witness sexual harassment, it should be reported to OVAC staff immediately. If a complaint of sexual harassment is reported against a volunteer, they will be asked to leave the premises and will no longer be eligible to volunteer at any future OVAC events.
-    Photo Release: During volunteer training events or events hosted by OVAC, OVAC may take photographs of the volunteers for use on social media, print materials, and the OVAC website. Volunteers agree to allow OVAC to use photos for these purposes.
-    Liability Release: Volunteers assume all of the risks of participating in OVAC programs as a volunteer. Volunteers waive and release any rights, actions, or causes or action resulting from personal injury or death to him/her, or damage to his/her property, sustained in connection with his/her participation in volunteering for OVAC.

If you have any additional questions or concerns, contact audrey@ovac-ok.org or 405.879.2400 (Ext. 2).

Date: 09/20/2019 (Fri.)

Location: 50 Penn Place
1900 NW Expressway, Oklahoma City, OK 73118

Created by:   OVAC staff
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Available Slot Date (mm/dd/yyyy) Time (CDT)

Food Pick Up

Drive to restaurants to pick up food donations and delivering to 50 Penn Place

09/20/2019 (Fri)
4:00pm - 6:00pm (6)  
1 of 6 slots filled
Renee Olson


Take candid photos of people looking at art as well as posed photos of groups of people. Must have your own camera.

09/20/2019 (Fri)
5:45pm - 8:00pm (3)  
7:45pm - 10:00pm (3)  
2 of 3 slots filled
Calli Heflin
Daniel Bottoms

Food Table Maintenance

Clear used plates and cups from tables. Help keep tables tidy.

09/20/2019 (Fri)
5:45pm - 8:00pm (5)  
7:45pm - 10:00pm (5)  


Check in guests at Will Call and sell tickets

09/20/2019 (Fri)
5:45pm - 8:00pm (7)  
3 of 7 slots filled
Peter Dolese
Amanda Bleakley (2)
We have a board meeting on the 19th. Can we train another day?
7:45pm - 10:00pm (7)  
1 of 7 slots filled
Dianna Bottoms


Give wristbands to guests and direct them to the event

09/20/2019 (Fri)
5:45pm - 8:00pm (2)  
1 of 2 slots filled
Bridget Trowbridge
7:45pm - 10:00pm (2)  
1 of 2 slots filled
Kaitlyn Bottoms

Art Ambassador

Walk around artwork answering questions about the bidding process as well as the artwork and artists. Direct buyers to Art Sales.

09/20/2019 (Fri)
5:45pm - 8:00pm (5)  
2 of 5 slots filled
John Marshall
Barbara Gabel
7:45pm - 10:00pm (5)  
1 of 5 slots filled
Kyle Uhlich
I want to be a part of this Fundraiser. This position seems it may fit my personality, however if I do not qualify or if you all believe I would be a better fit in another position I am neutral. Utilize me how you will.

Raffle Sales

Sell raffle tickets using the Square app.

09/20/2019 (Fri)
5:45pm - 8:00pm (2)  
1 of 2 slots filled
Jared Hinkle
7:45pm - 10:00pm (2)  
1 of 2 slots filled
Raasheda Burnett

Art Sales

Process sales using the Square app at the Buy it Now table

09/20/2019 (Fri)
5:45pm - 8:15pm (3)  
1 of 3 slots filled
Amy Lesher
8:00pm - 10:30pm (3)  
1 of 3 slots filled
Amy Lesher

Art Sales

Process art sales in the Square app for bid winners once bids are counted and announced.

09/20/2019 (Fri)
9:00pm - 10:30pm (8)  
1 of 8 slots filled
Kiona Millirons

Bid Runners and Organizers

Take bid envelopes off the wall at 9:30, alphabetize winners, run winning labels to the artwork, gather purchases at the end of the night

09/20/2019 (Fri)
9:00pm - 10:30pm (6)  

Clean Up

Help finish up artwork pickup and assist with event breakdown.

09/20/2019 (Fri)
10:00pm - 11:30pm (4)  
2 of 4 slots filled
Richard Piper
John Marshall

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