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Volunteer Support

Masquerade Gala in the Garden

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Created by:   Tonya Statom
 
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Date (mm/dd/yyyy) Location Time (EDT) Available Slot
08/01/2021 (Sun.) Huntsville Botanical Gardens  12:00pm - 11:00pm  

Invitations & Ticket Chair

Work with Marketing to design the ticket, Distribute to board members with accountability & be available at lunches, meetings, & the evening of event to assist with registration. Mail tickets to attendees.

 

Hospitality Chair

Coordinate with Local JROTC program to assist with coat check, serving VIP, set up, & break down

 

Sponsorship Chair

Send out letters and follow up with potential sponsors after initial mail out. Coordinate with Treasurer & Gala Chair to send invoices to POC for payment. Ask for logos for the program, thank you's, & slide show

 

Silent Auction Basket co-chair

Work with Silent Auction Chair to collect basket donations for the silent auction. Ensure bid sheets are set with value amounts. Make tags for baskets with detailed contents. Put baskets together

 

Donation Chair

Send out letters and follow up for donations for the auction items. Coordinate getting items to live auction chair and silent auction chair.

 
10/22/2021 (Fri.) Botanical Gardens Ballroom  12:30pm - 4:00pm  

Centerpiece & Decorations Chair

work with Gala chair to create the centerpieces and decor for the Gala. Help with Set up

 

GALA SET-UP (5)

set up assigned area(s) (table, booth, game,) for Gala

 
1 of 5 slots filled
Lyssa Barrow
Huntsville Botanicla Gardens  5:00pm - 10:00pm  

Hospitality Chair

Coordinate with Local JROTC program to assist with coat check, serving VIP, set up, & break down

 

Check Out

Work with Treasurer to have a team to check out winners. Collect Money and ensure it matches the bid sheets and prizes.

 

Silent Auction Basket co-chair

Work with Silent Auction Chair to collect basket donations for the silent auction. Ensure bid sheets are set with value amounts. Make tags for baskets with detailed contents. Put baskets together

 

Registration Chair

Check in sponsors, make sure they are escorted to VIP room. Check in ticket holders. Make sure programs have bid numbers and match what is on the spreadsheet. Give out live auction paddles.

 

Live Auction

Collect donated items for the live auction that do not go into the baskets, create live auction paddles. Work with auctioneer to log winners.

 

Coat Check

Work with Hospitality chair and coordinate coat check

 
Huntsville Botanical Gardens  10:00pm - 12:00am  

Gala Take-down (5)

Take down everything form gala set up

 
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