Christ the King Events & Fundraising

CTK "A Night at the Derby" Auction Volunteers

The Auction is a great way to get involved at CTK! Not only are you making an impact on your children's education, you also get the chance to meet other parents and feel connected to the CTK Community.

Created by:   Anna Dillard
 
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Procurement (8)

Deliver (or email) procurement letters to local businesses and follow up

 

Catalog Advertising (4)

Sell advertising space for catalog. Work with the catalog coordinator to ensure all advertising is included in catalog

 

Buy-In Party Chair

Coordinate party by recruiting families to host event, providing hosts with list of attendees, help arrange time and dates of party, send reminder emails and detailed party information

 

Thank You Committee (4)

Send personalized "Thank You" letters to our generous donors. This position begins in December and is ongoing throughout the auction season.

 
3 of 4 slots filled
Nicole Charvet
Holly Yeck
Linda Paxton

Catalog design & preparation

This person takes the lead on how the catalog will look and be layed out

 
Margaret McGovern

Volunteer Coordinator

Oversee all nigh of volunteers who enter bidding information, gather claims and sort auction items

 

Procurement (8)

Deliver (or email) procurement letters to local businesses and follow up

 

Catalog Advertising (4)

Sell advertising space for catalog. Work with the catalog coordinator to ensure all advertising is included in catalog

 

Buy-In Party Chair

Coordinate party by recruiting families to host event, providing hosts with list of attendees, help arrange time and dates of party, send reminder emails and detailed party information

 

Thank You Committee (4)

Send personalized "Thank You" letters to our generous donors. This position begins in December and is ongoing throughout the auction season.

 
1 of 4 slots filled
Linda Paxton

Catalog design & preparation

This person takes the lead on how the catalog will look and be layed out

 

Volunteer Coordinator

Oversee all night of volunteers who enter bidding information, gather claims and sort auction items

 
Millie Domingo
2 person

Set Up Team (10)

Perform tasks such as setting up tables and chairs, laying our table clothes, arranging items for the client auction. This will occur on Friday April 26th & Saturday April 27th

 
All slots filled
Tristan Tufford
Rochelle Vila
Imelda Haugen
Nicole Charvet (2)
Alexandra Au
Millie Domingo (2)
Amy Tran (2)

Registration and Banking (6)

Check in guests as they arrive and check out guests at the end of the evening. Auction house will train all volunteers the day of the auction.

 
2 of 6 slots filled
Millie Domingo (2)

Claims (5)

Remove items purchased at the "guaranteed purchase price" during the silent auction. After each silent auction closes, pull the bidder sheets and sort auction items by winning bidder for pick up at the end of the night.

 
3 of 5 slots filled
Imelda Haugen
I can’t make it fri set up but will be there sat am @8:40 am
Roscel Manzon
Tony Manzon

Floaters (2)

Help sell raffle tickets during the event and encourage bidding

 
1 of 2 slots filled
Nicole De Freitas

Markers for Live Auction (2)

Track winning bidder information for each live auction item

 
1 of 2 slots filled
Gina Lefranc

Runners (2)

Run bidder/winner information for live auction items back and forth to banking

 
1 of 2 slots filled
Linda Paxton

Merchandise Pick-Up (4)

After guests check out, provide all items to winner bidder

 
3 of 4 slots filled
Tracy Brunkhorst (2)
Jim & Tracy Brunkhorst
Imelda Haugen

Clean-Up Committee (8)

This occurs at the end of the event and the next day. Involves removing and decorations and returning items to school

 
2 of 8 slots filled
Nicole Charvet (2)

Dessert Dash (4)

Procure desserts for the Dessert Dash and on the night of collect dessert bid forms from the tables and tally totals. Explain how the game works and assist table representative in selecting their desserts. Provide each table with utensils and plates.

 
1 of 4 slots filled
Gina Lefranc

Decorations (6)

Design prior too and decorate the day of the event. Procure and purchase items (work with Anna Dillard)

 
3 of 6 slots filled
Rochelle Vila
Nicole Charvet
Alexandra Au


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