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19-20 Generals Band

District XII Assessment Support

12 schools are bringing 25 ensembles to W-L on March 20-21.  Many volunteers are required for this event to run smoothly.  We have over 100 students in our bands and need help from each of their families.  Please choose at least one shift.

** current band students will do their sign up in class **

We especially need Concert parents during the Saturday 11:25 AM timeslots so Symphonic families can watch the performance if they choose.

There will be a walk-thru training session for all volunteers on March 12 at 7 PM. This will answer questions and familiarize you with the flow of the event and your duties.

Most shifts are only 2-3 hours and there's something for everyone. Extended family, friends, alumni, and staff are encouraged to help. Thank you.

Created by:   Jill Buzby
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Available Slot Date (mm/dd/yyyy) Location Time (EDT)

Band Host

Guide band through process keeping them on time. Remain with band until they return to storage area after performance. Students will take over after dismissal.

03/20/2020 (Fri)  
1:30pm - 3:45pm   
Stephanie Dickerson
1:45pm - 4:00pm   
Edith Lane
2:15pm - 4:15pm   
3:00pm - 5:00pm   
Debra Johnson

Storage Supervisors

monitor area where visiting schools' belongings are stored

03/20/2020 (Fri) GYM 
2:00pm - 4:00pm   
Dee Doyle
GYM & 2nd Floor 
4:00pm - 6:00pm (2)  
All slots filled
Amy Weinhouse
Dee Doyle
Also signed up for this task from 2-4 in gym
2nd Floor 
6:00pm - 8:00pm   
Butch Lazorchak
6:30pm - 9:30pm   
Madelyn Rosenberg
03/21/2020 (Sat) 2nd floor 
8:00am - 10:30am (2)  
All slots filled
Karen Ruff (2)
and Dan Ruff
Commons (W-L storage) 
10:20am - 12:00pm   
Susan Leland
2nd floor 
10:30am - 12:45pm (2)  
All slots filled
Mridu Tripathi
Karen Hildebrand
12:45pm - 3:00pm (2)  
All slots filled
Anne Braden (2)
George and Anne Braden
3:00pm - 5:15pm (2)  
5:15pm - 7:30pm   

Registration Desk

Greet directors, collect and distribute packets

03/20/2020 (Fri) Door 5 
1:30pm - 4:00pm   
4:00pm - 6:15pm   
Ryoko Reed
6:15pm - 8:30pm   
Beverly Johnston
03/21/2020 (Sat) Door 5 
8:00am - 11:00am   
Debra Johnson
11:00am - 2:00pm   
Aideen Mannion
2:00pm - 5:00pm   
Mark and/or Sue Mansour
5:00pm - 8:00pm   
Sara Pappa

Stage Crew

Assist with stage set-up & changes until student dismissal

03/20/2020 (Fri) Auditorium 
1:45pm - 4:00pm   
Tim Felker


distribute programs; traffic & noise control. (This job works for mature teens)

03/20/2020 (Fri) Auditorium 
3:00pm - 5:00pm (2)  
1 of 2 slots filled
Suzy Bohnert
5:00pm - 7:00pm (2)  
1 of 2 slots filled
Susan Leland
7:00pm - 9:00pm (2)  
03/21/2020 (Sat) Auditorium 
9:15am - 11:15pm (2)  
11:15am - 1:15pm (2)  
1 of 2 slots filled
Serie Haeseler
1:45pm - 4:15pm (2)  
All slots filled
Suzy Smith (2)
Doug Fagen
4:15pm - 7:15pm (2)  
1 of 2 slots filled
Arbora Johnson
Theo Coughlin's mom

Assessment Office Runner

Assist with packet assembly, take packets between office and sight reading room, post scores in cafeteria

03/20/2020 (Fri)  
3:30pm - 6:30pm   
7:30pm - 9:30pm   
Christina Cuesta
03/21/2020 (Sat)  
9:00am - 11:30am   
11:15am - 2:00pm   
Leslie Anderson
Leslie Anderson

Sight Reading Assistant

Assist sight reading judge with room set up and passing out music. Provide snacks and water, ensure quiet, and give packets to runner.

03/20/2020 (Fri) Band room 
3:30pm - 5:30pm   
5:30pm - 7:30pm   
Elizabeth Rylander
7:30pm - 9:30pm   
Sylvia Chou
03/21/2020 (Sat) Band room 
9:15am - 12:00pm   
James Anderson
12:00pm - 2:30pm   
2:30pm - 5:00pm   
Susan Leland
5:00pm - 7:30pm   

Judges' Assistant

ensure stage judges have what they need, manage music/scoring packets and deliver them between stage and Assessment Office.

03/20/2020 (Fri) Auditorium 
2:45pm - 5:00pm   
James Anderson
5:00pm - 7:00pm   
Holly Karapetkova
7:00pm - 9:30pm   
03/21/2020 (Sat) Auditorium 
9:00am - 11:30pm   
Joel Rynes
Auditorium/Judges Lounge 
11:30am - 2:00pm   
2:00pm - 4:30pm   
4:30pm - 7:45pm   


be available to fill in wherever needed (most likely assessment office or registration desk)

03/20/2020 (Fri)  
1:30pm - 3:15pm   
Nicolette Kennealy
3:00pm - 5:15pm   
7:00pm - 9:00pm   
Greg Brozak
03/21/2020 (Sat)  
10:00am - 12:30pm   
12:30pm - 2:00pm   
Sylvia Chou
2:00pm - 4:30pm   

Registration Runner

take music to assessment office, set diagrams to stage manager, retrieve Exit packets, deliver messages. This job could work for a mature teen.

03/20/2020 (Fri) Door 5 
1:30pm - 3:45pm   
Isabel Ruff
03/21/2020 (Sat) Door 5 
8:00am - 10:30am   
Isabel Ruff
10:30am - 12:45pm   

Judge Transportation

pick up judges at airport, drive between school and hotel, deliver to airport. Times TBA.

03/19/2020 (Thu) Washington DCA - Holiday Inn 
1:00pm - 1:45pm   
Karen Hildebrand
my cell number is 703-328-2550


sell and serve concessions, supervise students. Teen siblings welcome!

03/21/2020 (Sat) Booth 
8:30am - 10:30am (2)  
All slots filled
Dora Sue Black
Carey Johnston
10:30am - 12:30pm (2)  
12:30pm - 2:30pm (2)  
1 of 2 slots filled
Caroline Brozak
2:30pm - 4:30pm (2)  
4:30pm - 6:30pm (2)  
6:30pm - 8:30pm (2)  

Volunteer Coordinator

Greet volunteers, brief on duties, help with time swaps, etc and be available for pre-event training meeting

03/20/2020 (Fri) Door 5 
2:00pm - 8:00pm   
03/21/2020 (Sat) Door 5 
8:00am - 12:00pm   
Jill Felker
12:00pm - 4:00pm   
Jill Felker
4:00pm - 8:00pm   
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