2016 XC

2018 Mason Invitational

Created by:   Mason Boosters
 

Date (mm/dd/yyyy) Location Time (EDT) Available Slot
09/05/2018 (Wed.) High School Auditorium, Middle School Arena and Lou Eves Pool   4:00pm - 5:30pm  

Concession Set-up (3)

One at Lou Eves Pool, HS auditorium to collect donations and transfer to concession stand

 
09/06/2018 (Thu.) Lou Eves Pool  4:00pm - 5:30pm  

Concession Stand-LEAD Carla Vrooman (4)

Transfer Donations to Lou Eves Pool Concession stand

 
09/07/2018 (Fri.) Lou Eves Pool Concession stand  9:00am - 11:00am  

Concession Stand-LEAD Carla Vrooman (2)

Organize and set up concession stand

 
Friday Morning Set-Up  9:00am - 1:00pm  

Friday Set-Up-LEAD Ivan Wood, Doug Whitmore, Troy Kroeger, Steve Rabe (15)

Meet at Mason Outdoor Pool. Haul all equipment – located in various locations around the school – needed for the meet to the course or to the equipment trailer for set-up on Saturday.

 

5k Path Lead

Groom path prior to race, monitor day of

 
Creek  9:00am - 5:00pm  

Creek Coordinator

Coordinate volunteers, prep creek, groom, monitor

 
Mats  11:00am - 3:00pm  

Mat #1 LEAD Tim Wagner

Coordinate set up and volunteers for mats

 

Mat Volunteers (8)

set up the turf mats, that cover any hard surfaces

 
Friday Afternoon Set Up  1:00pm - 5:00pm  

Friday Set-Up-LEAD Ivan Wood, Doug Whitmore, Troy Kroeger, Steve Rabe (15)

Meet at Mason Outdoor Pool. Haul all equipment – located in various locations around the school – needed for the meet to the course or to the equipment trailer for set-up on Saturday.

 

5k Path Lead

Groom path prior to race, monitor day of

 

Hay Lead

Pick up, set up and return

 
Lou Eves Pool Concessions  2:00pm - 5:00pm  

Concession Stand-LEAD Carla Vrooman (2)

Organize and set up concession stand

 
High School Auditorium, Middle School Arena and Lou Eves Pool  4:00pm - 5:30pm  

Concession Stand-LEAD Carla Vrooman (4)

One at Lou Eves Pool, HS auditorium, MS arena to collect donations and transfer to concession stand

 
Athletic Department Conference Room  4:30pm - 6:00pm  

Packet Stuffers-LEAD Eunice Varughese (8)

You will meet Friday to assemble the packets at the school.

 
09/08/2018 (Sat.) Hay  6:00am - 9:00am  

Hay Lead

Pick up, set up and return

 
Saturday Set Up Crew  6:00am - 9:00am  

Saturday AM Set Up-LEAD Ivan Wood, Doug Whitmore, Troy Kroeger, Steve Rabe (15)

Finish setting up the course: flags, finish line, chute. Also help set-up tents and tables for all areas. Put barriers into place for course watchers. Help out wherever needed. Meet at Pool Entrance

 
signs   6:00am - 9:00am  

Sign Lead

Prep existing, purchase new, coordinate volunteers and lead set up/take down

 
Creek  6:00am - 12:00pm  

Creek Coordinator

Coordinate volunteers, prep creek, groom, monitor

 
Mats  6:00am - 12:00pm  

Mat #1 LEAD Tim Wagner

Coordinate set up and volunteers for mats

 
5k course  6:00am - 3:30pm  

5k Path Lead

Groom path prior to race, monitor day of

 
Announcers table  6:00am - 4:00pm  

Sound Lead

IT, mobile device, PA

 
Concessions  6:00am - 4:00pm  

Ice coordinator

Provide ice to concessions, EMT, trainers, monitor throughout meet and replenish

 
Bus Lot Director  6:45am - 8:30am  

Bus Lot Director-LEAD (3)

Direct buses to bus parking area. A large number of buses arrive first thing in the morning. Cars may also need to be directed to the proper lot as well. You will be provided with a map showing the drivers where to park.

 
Check-In Desk  7:00am - 10:00am  

Check-In Desk-LEAD Eunice Varughese (4)

Hand out meet packets to the coaches. Help copy and post results as they are ready. Hand out team awards to coaches after results are final.

 
T-Shirts - Tent  7:00am - 11:00am  

T-Shirts - Tent-LEAD Christal Banks (5)

You will sell t-shirts to spectators and runners.

 
Concession Stand  7:30am - 11:00am  

Concession Stand-LEAD Carla Vrooman (12)

You’ll be working at the concession stand selling food, drinks, etc. The first shift will also help set-up and the last shift will help close out the stand.

 
Spike Checker - Pool Locker Room  8:00am - 10:00am  

Spike Checker (2)

Check to make sure that NO spikes are worn in the pool restrooms.--Bring a chair

 
Satellite Concession Stand  8:00am - 12:00pm  

Satellite Concessions (4)

You will run smaller concession stand near team tents and replenish from main stand as necessary

 
Course Marshals  8:15am - 11:30am  

Course Marshals-LEAD-Lisa Hallum/Wendy Pitcher (16)

Stationed at locations throughout the course – assignments will be given at check-in . Located in areas where there are spectators to keep them off the course during races.--some locations a chair and water will make it more comfortable.

 
Bus Lot   8:30am - 10:15am  

Bus Lot Director-LEAD (3)

Direct buses to bus parking area. A large number of buses arrive first thing in the morning. Cars may also need to be directed to the proper lot as well. You will be provided with a map showing the drivers where to park.

 
Water Station  8:30am - 11:00am  

Water Station-LEAD Barb Nye (5)

You will be filling water cups and then distributing them to the runners.

 
Corral/Chute Worker   8:30am - 11:30am  

Chute Workers-LEAD Jen Courtney (10)

Helping in the finish line and corral assisting runners. You may need to physically assist some runners. You may also work in the corral to remove the runner's chips from shoes.

 
Hay Bale Workers  8:30am - 12:00pm  

Hay Bale Workers (2)

You will be moving cones off the course so that the Gator can pass through and onto the course for the runners to jump over.

 
ICRC truck  8:30am - 12:00pm  

ICRC help (2)

help ICRC with cameras/filming creek

 
Chute  8:30am - 12:30pm  

Awards-LEAD Becky Rabe (4)

The awards table will be set-up inside the chip-removal corral. Top 50 runners will be corralled & handed award(s). Each race will have a box of awards. After awards are handed out. You will help runners in the chute with water & chip removal

 
1 Mile Split Reader  8:30am - 11:00pm  

1 Mile Split Reader (2)

You’ll be located at the 1 mile or 2 mile points (2 mile, high school races only). Start clocks at beginning of each race and as the runners go by, you’ll call out the current race time.

 
2 Mile Split Reader  8:30am - 11:00pm  

2 Mile Split Reader (2)

You’ll be located at the 1 mile or 2 mile points (2 mile, high school races only). Start clocks at beginning of each race and as the runners go by, you’ll call out the current race time.

 
Grill Master  9:00am - 12:00pm  

Grill Master (2)

You’ll be grilling hot dogs for sale at the concession stand.

 
Post Race Results  9:00am - 12:30pm  

Post Race Results-LEAD Sarah Bowser (2)

We will have a printer in the Lou Eves Pool to copy race results and post them on the fence by concessions

 
Trash Pick-Up   9:00am - 12:30pm  

Trash Pick Up-LEAD Lynn Lake (4)

You will be responsible for emptying garbage cans in the park around the team camps, water station, concessions, etc. You will also need to check the restrooms at Corwin-Nixon ball field area and Pine Hills Park.

 
Spike Checker - Pool Locker Room  10:00am - 12:00pm  

Spike Checker (2)

Check to make sure that NO spikes are worn in the pool restrooms.--Bring a chair

 
Check-In Desk  10:00am - 1:00pm  

Check-In Desk-LEAD Eunice Varughese (4)

Hand out meet packets to the coaches. Help copy and post results as they are ready. Hand out team awards to coaches after results are final.

 
Bus Lot   10:15am - 12:00pm  

Bus Lot Director-LEAD (3)

Direct buses to bus parking area. A large number of buses arrive first thing in the morning. Cars may also need to be directed to the proper lot as well. You will be provided with a map showing the drivers where to park.

 
2 Mile Split Reader   11:00am - 1:30pm  

2 Mile Split Reader (2)

You’ll be located at the 1 mile or 2 mile points (2 mile, high school races only). Start clocks at beginning of each race and as the runners go by, you’ll call out the current race time.

 
Water Station  11:00am - 1:30pm  

Water Station-LEAD Barb Nye (5)

You will be filling water cups and then distributing them to the runners.

 
Concession Stand  11:00am - 2:30pm  

Concession Stand-LEAD Carla Vrooman (18)

You’ll be working at the concession stand selling food, drinks, etc. The first shift will also help set-up and the last shift will help close out the stand.

 
Course Marshals  11:00am - 2:30pm  

Course Marshals-LEAD-Lisa Hallum/Wendy Pitcher (16)

Stationed at locations throughout the course – assignments will be given at check-in . Located in areas where there are spectators to keep them off the course during races.--some locations a chair and water will make it more comfortable.

 
T-Shirts - Tent  11:00am - 3:00pm  

T-Shirts - Tent-LEAD Christal Banks (5)

You will sell t-shirts to spectators and runners.

 
1 Mile Split Reader  11:00am - 1:30am  

1 Mile Split Reader (2)

You’ll be located at the 1 mile or 2 mile points (2 mile, high school races only). Start clocks at beginning of each race and as the runners go by, you’ll call out the current race time.

 
Corral/Chute Worker  11:15am - 2:15pm  

Chute Workers-LEAD Jen Courtney (10)

Helping in the finish line and corral assisting runners. You may need to physically assist some runners. You may also work in the corral to remove the runner's chips from shoes.

 
Hospitality tent  12:00pm - 2:00pm  

Hospitality Worker (2)

Serve food to visiting coaches

 
Spike Checker - Pool Locker Room  12:00pm - 2:00pm  

Spike Checker (2)

Check to make sure that NO spikes are worn in the pool restrooms.--Bring a chair

 
Grill Master  12:00pm - 3:00pm  

Grill Master (2)

You’ll be grilling hot dogs for sale at the concession stand.

 
ICRC truck  12:00pm - 3:30pm  

ICRC help (2)

help ICRC with cameras/filming creek

 
Hay Bale Workers  12:00pm - 4:00pm  

Hay Bale Workers (2)

You will be moving cones off the course so that the Gator can pass through and onto the course for the runners to jump over.

 
Satellie Concession Stand  12:00pm - 4:00pm  

Satellite Concessions (4)

You will run smaller concession stand near team tents and replenish from main stand as necessary

 
Mats  12:00pm - 6:00pm  

Mat #2 Lead

Coordinate volunteers, takedown, remove mats

 

Mat teardown (8)

Mat takedown, Turf mats to cover any hard surfaces

 
Post Race Results  12:30pm - 4:00pm  

Post Race Results-LEAD Sarah Bowser (2)

We will have a printer in the Lou Eves Pool to copy race results and post them on the fence by concessions

 
Trash Pick-Up  12:30pm - 4:00pm  

Trash Pick Up-LEAD Lynn Lake (4)

You will be responsible for emptying garbage cans in the park around the team camps, water station, concessions, etc. You will also need to check the restrooms at Corwin-Nixon ball field area and Pine Hills Park.

 
Chute  12:30pm - 4:15pm  

Awards-LEAD Becky Rabe (4)

The awards table will be set-up inside the chip-removal corral. Top 50 runners will be corralled & handed award(s). Each race will have a box of awards. After awards are handed out. You will help runners in the chute with water & chip removal

 
1 Mile Split Reader  1:00pm - 4:00pm  

1 Mile Split Reader (2)

You’ll be located at the 1 mile or 2 mile points (2 mile, high school races only). Start clocks at beginning of each race and as the runners go by, you’ll call out the current race time.

 
Water Station  1:30pm - 4:00pm  

Water Station-LEAD Barb Nye (5)

You will be filling water cups and then distributing them to the runners.

 
Hospitality tent  2:00pm - 4:00pm  

Hospitality Worker (2)

Serve food to visiting coaches and clean up

 
Spike Checker - Pool Locker Room  2:00pm - 4:00pm  

Spike Checker (2)

Check to make sure that NO spikes are worn in the pool restrooms.--Bring a chair

 
Corral/Chute Worker  2:00pm - 4:30pm  

Chute Workers-LEAD Jen Courtney (10)

Helping in the finish line and corral assisting runners. You may need to physically assist some runners. You may also work in the corral to remove the runner's chips from shoes.

 
Course Marshals  2:00pm - 4:30pm  

Course Marshals-LEAD-Lisa Hallum/Wendy Pitcher (16)

Stationed at locations throughout the course – assignments will be given at check-in . Located in areas where there are spectators to keep them off the course during races.--some locations a chair and water will make it more comfortable.

 
Concession Stand  2:30pm - 6:00pm  

Concession Stand-LEAD Carla Vrooman (12)

You’ll be working at the concession stand selling food, drinks, etc. The first shift will also help set-up and the last shift will help close out the stand.

 
Hay  3:30pm - 6:00pm  

Hay Lead

Pick up, set up and return

 
signs  3:30pm - 6:00pm  

Sign Lead

Prep existing, purchase new, coordinate volunteers and lead set up/take down

 
Tear Down Crew  3:30pm - 6:00pm  

Tear Down Lead

Coordinate volunteers to tear down and put away course materials

 

Tear Down Crew (12)

What goes up must come down! You’ll be helping to take down and store all equipment that was set-up for the Invite and ensure the park is properly cleaned up.

 


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