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Volunteers 2020

2020 Festival of Trees

Mass Hort’s annual Festival of Trees at The Gardens at Elm Bank is a delight to visitors of all ages during the holiday season! This year, our 12th Annual Festival of Trees runs from the day after Thanksgiving, November 27, through Sunday, December 20th. 

The Festival of Trees, displayed in the Hunnewell Carriage House and the Education Building, offers beautifully decorated holiday trees that are donated and decorated by local businesses, garden clubs, and individuals. Visitors “vote” with their raffle tickets in hopes of being a tree winner on December 20. 

A major feature of the Festival is Snow Village, housed in the west wing of the Education Building, which was generously donated by Bill Meagher of Needham. Model trains wind their way through villages and vignettes. Fenway Park is featured as well as a ski mountain, Santa in the sky, an amusement park, and Dickensian and New England villages.

This event, Mass Hort's largest fundraiser, would not be possible without the help of many volunteers. As a volunteer, you get a fascinating look at the show behind the scenes, support our fundraiser, meet new people with shared interests, and share in the delight and enjoyment of our visitors. We hope you will join us to welcome our visitors and help us raise vital mission-supporting funds for our gardens and educational programs!


For those of you who are familiar with our Festival of Trees, please note that this year will operate very differently than prior years. In order to meet COVID safety protocols, we will be escorting small groups of guests through the show over a set course. There will never be more than 25 people in any room at a time, and the groups will be kept separate at all times. This will ensure their safety and yours.

Group Leaders:

  • Need to keep their group together and moving to a fixed schedule

Other volunteers 

  • Support the festival in a variety of ways including room monitors (train room) and sales of raffle tickets (Tree Display Rooms)

All volunteers:

  • must follow and enforce COVID protocols while working, including wearing face mask
  • must be able to spend most of their shift on their feet.
  • must be able to communicate clearly with the public, and be comfortable with that.

Commitment: Due to additional training requirements this year we are asking each volunteer to commit to:

4 x 3hour shifts over a 4 week period (November 27 - December 20)

For Group Leaders: 1x 1hour training session prior to November 27 (Ideally onsite, zoom sessions will also be offered with a number of convenient time options)

Groups will enter every 20 minutes, each group leader will lead only two groups for each 3 hour shift. Friday and Saturdays include shifts after 8pm.

 

Each Volunteer must also please:

1. Read the full role description for the tasks for which you have volunteered

2. Read, sign and return the Volunteer Application and Release Form prior to your first shift. These can be returned by email to Holly Perry, Event Volunteer Coordinator, at  [email protected]


Other Notes:

Group Leaders should report to the GateHouse at precisely the time indicated as the start of the shift below. Please do not come early - we want to limit mingling. Other volunteers should report to the Dearborn Room, Education Center, for task allocation.

There is no secure storage available for personal items- we recommend you keep all wallets on your person.

Ample parking will be available in the MHS staff parking lot at the rear of the Garden

Please refrain from using your cell phone while volunteering at the festival.

You can learn more about the Festival and Snow Village at https://masshort.org/festival-of-trees. If you have any questions about volunteering, please email Holly Perry, Event Volunteer Coordinator, at [email protected]

Thank you!

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Created by:   Massachusetts Horticultural Society
 
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