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St. Joseph Parish Families

Take 20! Lights! Camera! Auction! Volunteer Positions

Take 20! Lights! Camera! Auction! is the school's largest fundraiser and takes place on Saturday, November 19, 2022.  St. Joseph School relies on funds raised to help with tuition assistance, campus improvements, and general operating needs.  The event is held at St. Nicholas Social Hall and includes silent auction, live auction, raffles, sit-down dinner, and most importantly, lots of fun.

We need lots of volunteers to make the auction a success. There are many opportunities to get involved and help out.  Information and explanations about the volunteer positions are listed here.  It is a great way to meet other St. Joseph School parents and is always lots of fun ... we promise!

Created by:   Kim Jansen
 
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Volunteer Opportunites

Auction Confirmation Calls

Confirm MC, Hall, Alcohol supplier/ amount, & Auctioneer. Volunteer will need to write thank you these generous people.

 
Jolyn McGrady

Invitations, Save the Date, Thank Yous, Mailers & Bulletin Inserts

Prepare & distribute. Good with computer graphic programs a help.

 
Danielle Sams

Solicitation - Online Donations Request

Complete online request in your own home

 
Colleen Hermann

Solicitation Follow-ups (1 per zip code) (6)

Phone calls, visits, collections. Phone calls October 1st - October 15th. Collect by October 30th.

 

Donation Collector

collect donations to be brought back to auction central

 
Victoria Nance

Advertising & Sponsorship

Designing Ads, flags & meeting requirements of sponsors. Good with computer graphic programs a help.

 

Social Media Content Creator

Create Facebook post for sponsors & Live auction sneak peeks

 
Jolyn McGrady

Raffles - Supply Coordinator

make sure we have supplies for raffle (50/50, Giant Eagle Gift Certificate, Playing Cards, Lottery Tickets, $2500 Voucher Donation Raffle)

 
Mallory Shircliff

Raffle - $2500 Tuition Voucher Donations Raffle Coordinator

record donation supplier, value and description

 
Mallory Shircliff

Raffle - Stock the Bar Raffle

acquire raffle items by donation or purchase

 
Lindsay Leiby

Classroom Cookbook (3)

Coordinate, gather recipes, student artwork & publish

 
All slots filled
Beckie Whittlesey
Haley Wilhelm
Jessica Liebro

Class Photographer

Take photos of each class. Time will have to be coordinated with the school.

 
Christie Taras

Auction Central Set-up & Cleaning (2)

 
All slots filled
Holly Lang
Victoria Blatt

Silent Auction Shopping

purchases items need to complete a silent auction basket

 
Holly Lang

Basket Designer Assistant (2)

Assist current basket creators

 
All slots filled
Holly Lang
Beckie Whittlesey

Silent Auction Catalog - Photographer/ Image Locator

Photograph items and/ or locate manufacturer's original images

 
Jessica Cunning

Silent Auction Catalog - Canva Creation (2)

Photos to be used for online catalog

 

Silent Auction Catalog - Description (2)

List description, value & donor

 

Silent Auction Catalog - Live Item Descriptions

Describe Live auction items

 

Silent Auction Catalog - Advertising Creator

Create advertising for sponsors and advertisers

 

Silent Auction Catalog - Proof Reader

Proof read catalog for spelling and grammar.

 
Christie Taras

Silent Auction Catalog - Printing

Print silent auction catalog, bidder labels & bid paddles.

 

Display Certificates

Can be done from home. Create certificates/ displays for non-physical silent auction items

 
Kelsey Schaefer

Take Home Certificates

Can be done from home. Create certificates for silent auction items where a gift certificate/ card has not been provided.

 
Kelsey Schaefer

Live Auction Displays

Purchase or use what we currently have to create table displays for the live auction items.

 
Holly Lang

Gift Basket Transfer (6)

Transfer gift baskets to hall.

 
3 of 6 slots filled
Kelsey Schaefer
Haley Wilhelm
Katie Hamilton

Appetizers

Order/ purchase & display appetizers.

 

Dessert

Order dessert & coordinate dessert stand set-up.

 
Julie Kupper
I will donate cupcakes

Center Piece

Order & Pick-up

 
Brittany Mudd

RSVP/ Seating Chart

create a seating chart for guest & confirm with hall. Table numbers coordinate with bid paddles.

 
Brandi Mierzwiak
Might need assistance, but glad to take it on!

Auction Set-up: Friday, November 18th 9 am - 12 noon (6)

Display silent & Live auction baskets in numerical order by section.

 
All slots filled
Brandi Mierzwiak
Kelsey Schaefer
Haley Wilhelm
Beckie Whittlesey
Jessica Liebro
Rachel Weber

Auction Night - Check-in (2)

 
All slots filled
Nicole Flachbart (2)
Cory and Nicole Flachbart

Auction Night - Online Auction Bidder Assistants (6)

High school students encouraged for required volunteer hours

 

Auction Night - Raffle selling (4)

Sell 50/50 tickets, Lottery tree, playing cards & Giant Eagle gift certificate raffles

 
2 of 4 slots filled
Jackie Wright
Carrie May

Auction Night - Live auction winner assistants (2)

record winners to be billed at check out

 

Auction Night - Check out (2)

check out for Live Auction items.

 
All slots filled
Angela Linton (2)
Jarrod Linton will also help

Auction Night - Shut Down (10)

Table transportation, uncollected silent auction items & auction materials back to school.

 
2 of 10 slots filled
Rachel Weber (2)
Rachel and Chuck Weber

Unclaimed Silent Auction PIck-up (2)

Winning bidders pick up silent auction items on Sunday, November 20, 2022.

 
All slots filled
Nicole Flachbart (2)
Cory and Nicole Flachbart
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