BMW Riders Association

Committee Chairs - Set My Soul Free rally

Hello, Welcome to SignUp Genius for Set My Soul Free rally in Woodstock VA. Below are the volunteer slots that are available at the rally. Look through the list and choose one or more slots that you would like to participate with. For additional days see the following links;

Committee Chair






Date: 09/04/2019 (Wed.)

Location: RA Staff
Fairground Rd, Woodstock, VA 22664

Created by:   Matthew Smith
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Available Slot Date (mm/dd/yyyy EDT)

Rally Chairman

Manage all aspects of RA Rally

09/04/2019 (Wed.)

Matthew Smith
Workin' out the kinks

Vendor Relations

Vendor and Sponsor Relations and Dealer Outreach. Assisting with registering, payment, booth space. Set up vendor building with booth locations and drop cords. Manage volunteers.

09/04/2019 (Wed.)

Al Olme

Member Registration

Manage Registration process including electronics, data collection and train volunteers.

09/04/2019 (Wed.)

Don Guillory

Coffee Chairperson

Organize and manage morning coffee service. Call local coffee shops and ask if they want to participate. Alternative rent coffee urns and make coffee on site.

09/04/2019 (Wed.)


Volunteer Sign Up

Use SignUp Genius to facilitate the sign up process and volunteer participation.

09/04/2019 (Wed.)

Matthew Smith
Getting better

Camping Area

Prepare Camping area with flags, tape and signs. Run extension cords to CPAP areas. Manage volunteers.

09/04/2019 (Wed.)


RV Parking

Prepare RV Parking area and manage/train volunteers for daily slots.

09/04/2019 (Wed.)

Dave Szkudlarek

Black Eagle Shop (rename)

Set up booth, organize sale items, prepare give aways, manage volunteers.

09/04/2019 (Wed.)


Signs and Banners

Make a list of signs needed and work with fairground staff to order them. Manage volunteers for set up and tear down.

09/04/2019 (Wed.)


Guest Speakers

Point of contact for guest speakers to answer questions and help get set up. Manage volunteers to set up chairs and A/V equipment.

09/04/2019 (Wed.) (2)


Computers, iPads, Network

Responsible for computers, iPads and some A/V equipment. Works closely with Registration and guest speakers.

09/04/2019 (Wed.)

Eric Ratermann

Youth Outreach

Communicate with younger riders to help foster future riders.

09/04/2019 (Wed.)


Audio Visual Specialist

Work with fairground staff to ensure A/V equipment is set up and working in the Guest Speaker venue and the Grandstand.

09/04/2019 (Wed.)


Food Vendors

Work with fairground staff to secure food service for the venue.

09/04/2019 (Wed.)


Beer Vendors

Work with fairground staff to secure beer vendors.

09/04/2019 (Wed.)

Bob Alexander

Bands and Music

Work with fairground staff to secure band.

09/04/2019 (Wed.)

Bob Alexander

Rental Equipment

Contact Rental companies for shower trailer, golf carts, tables and chairs.

09/04/2019 (Wed.)


Security and Safety

Security person to circulate around the fairground and handle any issues with security. Safety person will work with local first responders and keep the area safe.

09/04/2019 (Wed.) (3)

All slots filled
Herb Manell
Randy Boris
Jill Veverka

Local maps and routes

Create .gpx files for members to upload. Additionally, create .pdf files for those who prefer paper to download and print.

09/04/2019 (Wed.)

Jeff Dunkle
Anyone else in the area that wants to help, let me know.


Welcome person for special guests and other reasons.

09/04/2019 (Wed.)


Vintage BMW

Contact person for Vintage BMW owners. Organize and manage area in Vendor building.

09/04/2019 (Wed.)

Larry Meeker
Larry Meeker, Jax, FL. Old Bmw bikes wanted.

Airheads Group

Contact and work with Airheads to provide for their needs.

09/04/2019 (Wed.)

Matthew Smith

GS Activities and Track

Work with GS groups to identify their needs. Work with fairground staff to get local contractor for earthwork.

09/04/2019 (Wed.) (2)

All slots filled
Lori Payne
Shaun Sartin

Pins, Patches, Decals, T-shirts

Purchase and procure swag for members.

09/04/2019 (Wed.) (2)


Hot Dog Thursday

Plan, purchase and implement hot dogs for Thursday evening.

09/04/2019 (Wed.)

George Nyktas
What are the hours?

Awards and 50/50 Raffle

Identify awards to be given and purchase items. Organize 50/50 raffle and purchase tickets.

09/04/2019 (Wed.)


Trash Removal

Work with fairground staff to manage trash collection. Work with and train volunteers to gather trash and dispose of. Call Scouts or Church groups for potential assistance.

09/04/2019 (Wed.)


Moto Games

Creative games that can be played on motorcycles. Plan, implement and organize the games.

09/04/2019 (Wed.)

Jessie Baublitz
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