Chairs & Equipment Sergeant

Gala Volunteers 2019

Sign up to help with MVYSO's biggest and most fun fundraiser - The Gala!

When:  Saturday, February 2m 2019

Where: SeaTac Hilton and Conference Center

Time:  6:30 - 10:30

VOLUNTEER TRAINING/ORIENTATION:  Tuesday, January 29 from 5:30 P.M. - 6:30 P.M. at the Maple Valley Library!  Please plan to attend!  This will make our evening run much smoother!

If you would like a Volunteer Buffet Ticket, please indicate so.  Tickets are $20 and are fully tax deductible as a volunteer expense.  This is a huge help to the bottom line of our most important fundraiser!  You may pay for your volunteer meal by bringing cash or check made out to MVYSO on the night of the event or by paying online on the Gala Page of the MVYSO website.  Volunteer buffet includes pasta bar, salad, garlic bread, soft drinks and dessert.  Please indicate if you need gluten free. This is an option, but they need to know how many will need this.


Location: SeaTac Hilton and Conference Center
17620 International Blvd, Seattle, WA 98188

Created by:   Elisa Lewis
Already signed up? You can change your sign up.

Date (mm/dd/yyyy PST) Available Slot
(Fri. 6:00pm - 8:00pm)

Night Before Set Up (6)

Set up as much as we can the night before. Maybe go to dinner after.

4 of 6 slots filled
Bridgitt Arledge (2)
Marilyn Adams
Mariela Tarner

Raffle Ticket Sales Supervisor

ADULT ONLY. Must attend meeting January 29. Make sure student ticket sellers are selling correctly. Report all sales to clerk.

(Sat. 3:00pm - 11:00pm)

Set up (10)

starts at 4:00 p.m. Set up Silent Auction, Live Auction, Check in, Dessert Dash, Tables - whatever is left after we set up the night before!

3 of 10 slots filled
Naomi Putney
Chris Vitellaro
I can volunteer the rest of evening after setup but can't make it to info meeting. Sign me up for additional job wherever needed.
Tracie VinGoedert

Coat Check (3)

Take Coats and hang them when guests arrive. Give corresponding coat check ticket to gues.

All slots filled
Isabelle Easterbrook
Kelly Woolman
Rachel Woolman
Vivian/Gabriela Vera-Kavanaugh

Raffle Ticket Sellers (6)

MUST ATTEND TRAINING January 29. Great job for Jr. Symphony girls & boys who like to dress up and are outgoing! You will be teamed up into groups of 2 or 3!


Hostess (4)

Help people find their seats after they check in. A great job for a mature Jr. Symphony student who is outgoing and likes to dress up.

2 of 4 slots filled
Sanjana Sanjay
I need a ride to the gala. I can stay from 3-7
Julia Stan

Silent Auction Watchers (6)

Watch Silent Auction Tables for security purposes and to encourage bidding. Repeat after me "You KNOW you want that!" When the silent auction table closes, you'll help bring bid sheets to the check out people.

3 of 6 slots filled
Hannah Easterbrook
Kelly Woolman
Kelly Woolman
Tracie VinGoedert

Item packing and pick up team (6)

Mature Jr. Symphony or Adult. NO Symphony Students. After the silent auction, you'll assist our volunteer coordinator by packing up purchased items and staging them for pick up.

2 of 6 slots filled
Bridgitt Arledge
Naomi Putney

Live Auction Bid Recorder (2)

Good job for a detail oriented "grown up!" Will be recording who purchased what items and who raised paddles for our fund-a-need.

1 of 2 slots filled
Lavonne Dideon
Lavonne Dideon

Live Auction Spotters (6)

Encourage live auction bidding and point out & cheer when someone raises a bid card. It would be great if you could make pre-event meeting with the Emcee (date and time TBD). Great Job for Symphony Students or Adults.

2 of 6 slots filled
Cameron Russell
Noel Cruz

Runners (2)

During the live auction, you'll run live auction bid sheets to the check out people.

1 of 2 slots filled
Lavonne Dideon
Taylor Dideon

Table Monitors (16)

Great job for customer service oriented students. During the live auction, you will tend to a table by picking up dessert dash cards & heads & tails cards. You'll also encourage bidding at your table. Afterwards, you'll help pick up items, receipts, etc


Vannas (2)

For someone who likes the spotlight! Help show off live auction items during the live auction.


End Coat Check out (2)

Help make sure that table monitors get the right coat to deliver to their guests.


Clean up (6)

1 of 6 slots filled
Naomi Putney

Trailer Loading (6)

This will start at about 9:45 or 10. Mark Lewis will spearhead getting everything in the right place and tied down. We will need many hands to clear the stage and get things out the door!

1 of 6 slots filled
Alan Schreiner

Take home un-bid items and arrange to return them to MVYSO office at a later date


I'd like a Volunteer Buffet Ticket

Please enter how many you would like. Tickets are $20 each. If you need gluten free, please indicate so in the comment section.

7 slots filled - more available
Noel Cruz
Chris Vitellaro (2)
Add Lauren Vitellaro (2 total) if students need a ticket as well.
Hannah Easterbrook (2)
Kelly Woolman
Rachel Woolman
Vivian/Gabriela Vera-Kavanaugh

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