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Festival of Trees

Festival of Trees, November 12 - 16th, 2019 (setup and day of event)

Help at our premiere gala, the Festival of Trees.  The event is scheduled for November 16th, but there are also volunteer jobs in the days leading up to the event.  

Festival of Trees brings together Jubilee REACH friends and supporters for a night of celebration, hope, inspiration, and impact at the Hyatt Regency for Bellevue's Premiere Holiday Gala.

During the event, professionally decorated, themed trees will be auctioned along with other unique items to help fund and support Jubilee REACH services and programs.

Created by:   Volunteer Manager
 
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Date (mm/dd/yyyy) Location Time (PST) Available Slot
11/12/2019 (Tue.) Hyatt Regency Bellevue, 2nd Floor  8:00am - 12:00pm  

Tree Decorator Assistant (2)

Assist professional designers with decorating trees. Duties include unboxing items and properly recycling and disposing of trash.

 
Already filled
11/13/2019 (Wed.) Hyatt Regency Bellevue, 2nd Floor  12:00pm - 5:00pm  

Tree Decorator Assistant (2)

Assist professional designers with decorating trees. Duties include unboxing items and properly recycling and disposing of trash.

 
Already filled
1:00pm - 3:00pm  

Auction Guest Packet Preparation (10)

Volunteers will help prepare auction guest information and bid packets.

 
Already filled
11/16/2019 (Sat.) Hyatt Recency Bellevue Grand Ballroom, 2nd Floor  9:00am - 12:00pm  

Tree Mover/Ballroom Setup (20)

Move decorated trees to ballroom. Assist in setting up room and decorating tables. Assist in setting up silent auction, activities, etc.

 
16 of 20 slots filled
Hyatt Regency Bellevue  4:00pm - 7:00pm  

Registration & Check in (12)

Volunteers will help guests at registration pulling bid envelopes and pre-registering payment. *Must be proficient in English*

 
Already filled

Photo Booth (2)

Assist Guests in Photo Booth with Props/Photographer.

 
Already filled

Wine Pull (3)

Assist guests with the wine pull. Guest pay $20 to pull a number out of a bowl and win a random bottle of wine. *Must be 21 or over.*

 
Already filled

Glassybaby sales (2)

Help sell our signature Glassybabies.

 
Already filled
Hyatt Regency Bellevue, Eques Restaurant, 2nd Floor  4:30pm - 6:30pm  

Greeters (12)

Greeters can work in teams of 2 and greet guests as they arrive at the Hyatt and direct them to the Festival of Trees registration area (second floor lobby adjacent to the ballroom).

 
Already filled
Hyatt Regency Bellevue  4:30pm - 8:00pm  

Talent Lead

Make sure talent (singers and other special guests) have arrived and are taken care of. *Must be proficient in English*

 
Already filled
4:30pm - 10:00pm  

Silent Auction Closing/Item Pickup (8)

Assist with auction questions. Attendants will close silent auctions & return bid sheets to data entry. Once the live auction begins, attendants will take items to check out & organize items by bid number/help with pickup. *Must be fluent in English*

 
7 of 8 slots filled
4:30pm - 10:00pm  

Coat Check-In (4)

Assist guests with checking in their coats and belongings before the auction as well as making sure items are secure until check-out team arrives to take your place.

 
Already filled

Data Entry (3)

Filing, running receipts to guests, etc. *Must be proficient in English*

 
Already filled

Floater (2)

Assist where needed

 
Already filled
6:30pm - 10:00pm  

Recording Runners (8)

For the live auction, runners take bid sheets from recorder after each bid closes for winner's signature. Runners will return signed bid sheet to data entry. *Must be fluent in English*

 
Already filled

Live Auction Spotters (must be outgoing). (10)

For the live auction, spot bidders for the auctioneer. Assist Recording Runners in finding winning bidder. *must be outgoing*

 
9 of 10 slots filled

Recorders (3)

Recording the final bids of the auction and cash donations during the direct donation portion of the evening. These volunteers must be able to work quickly and be detail oriented *must be fluent in English*

 
2 of 3 slots filled

Tree Form Assistant

For the live auction, will assist with the bids for our professionally decorated trees. *Must be fluent in English*

 
6:45pm - 10:00pm  

Coat Check-Out (4)

Relieve the coat check-in group from duty. Assist guests with checking their coats and belongings out after the auction as well as making sure items are secure throughout the evening.

 
Already filled
7:00pm - 10:00pm  

Check Out (4)

Assist guests with the check out process

 
Already filled
9:00pm - 10:30pm  

Tree Team/ Clean Up (6)

Help wrap, move and load decorated trees to Bekins trucks. They will then help with other clean up needs.

 
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