2019 Feb. Volunteer list

Pink Lemonade Project Pink Glow Gala Saturday, May 18, 2019

Pink Glow is the signature fundraising event for Pink Lemonade Project of the year. Each year the generosity of sponsors and individual donors empowers Pink Lemonade Project to continue its work in Clark county. Please join us by volunteering for our Pink Glow Gala. We have various shifts available. We ask that you review each role description carefully when making your selections for the event to find the role best suited for you. This will be a very fun night and a great way to make an impact with Pink Lemonade Project. You can sign up for multiple shifts as long as the time frames do not overlap. All volunteer shifts will rotate into additional roles as needed through out the night.  As a volunteer for the night of the gala you will not also be an attendee, no alcohol consumption is permitted for volunteers. As a volunteer you will assist and support us with running the event. A meal is provided at the hotel for the evening shifts. If you'd prefer to attend the event please purchase a ticket.

Event Details:

Saturday, May 18, 2019 5:30pm-11:00pm 

The event will be held at the ilani Casino:

1 Cowlitz Way, Ridgefield, WA 98642

Set up begins at 8am and doors open at 5:30pm to start the event.

Attire: 

Set up Volunteers: comfortable attire with closed toe shoes.

Event Volunteers: Cocktail attire, with comfortable shoes suited for walking/standing. 

Parking:

Free Parking at ilani Casino

Please arrive a few minutes prior to your selected volunteer shift start time for an overview of your role.

If you have any friends or family who would be interested in assisting us, by volunteering please have them contact:

Rachel Apodaca 206-512-5505 or [email protected]

Volunteer Roles:

Load in/construction: Must have the ability to assist with the heavy lifting. Moving large decorative items from our truck the hotel ball room. Assemble wall of wine and other large decorative pieces. 

Set up/decor: This role requires you to be on your feet the duration of the shift. Working with designer to arrange center pieces for 35 tables. Working with event planners to set up silent and super silent auction item displays. Setting up wall of wine display.

Registration/Cashier/Runner: Must be calm under pressure, good a customer service and flexible.  This role will check in auction guests and pre-swipe credit cards must be great with attention to detail and sitting for long periods of time. This role transitions to cahier or runner after registration is complete. Cashier will check out auction guests as the auction closes finalizing their receipts. Runner will be walking quite a bit in this role. You will distribute winning bid sheets to the attendees at their tables.

Silent Auction: When selecting this role, you should be a good multi tasker, being able to keep a close eye on each silent auction bid and Close down silent auction and then organize the items by bidder number. Help to escort guests with heavy objects. This role will transition to

Registration Runner: This role will require you to be on your feet for the duration of the shift. You will run the registration envelope and receipts from the silent auction to the registration desk or to the back room.

Recorder: When selecting this role, you should pay close attention to the auctioneer and the live auction. You will record bidder numbers during the Live Auction.  

Runner /Live Auction Runner: You will be walking quite a bit in this role. You will distribute winning bid sheets to the attendees at their tables. Run Live Auction Recorder sheets to the back of office during the Live Auction.

Jewelry Raffle: This role will need someone who is outgoing and willing to walk the room and approach attendees to sell light up item for the raffle of the jewelry prize. You will not deal with money but will collect bidder numbers. This role will require walking during the silent auction. 

Pink Paddle/ Last Call Raffle Sales/Dessert Dash: This role will need someone who is outgoing and willing to walk the room and approach attendees to sell raffle tickets for the Pink Paddle raffle to start at the beginning of the Live Auction. You will not deal with money but will collect bidder numbers. This role transitions to Last Call Raffle Sales/ Dessert Dash where this person needs to flexible and outgoing as well as, willing to walk the room and approach attendees.

Strike: Tear down of the event, collecting all center piece items and packing them for load out, disassembling large displays preparing for load out of hotel. 

Load out: Assisting with the heavy lifting. Moving large decorative items from Sheraton Portland Hotel to the Pink Lemonade Project office. Loading out wall of wine and other large decorative pieces. 

All roles are subject to change based upon need. Please consider your selection a request. 

Date: 05/18/2019 (Sat.)

Time: 8:00am - 11:00pm PDT

Location: ilani Casino 1 Cowlitz Way, Ridgefield, WA 98642

Created by:   Rachel Apodaca
 
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Available Slot

8:00am-11:00am (5)

Load in/construction

 
1 of 5 slots filled
Lisa Knox
Randy Knox

8:00am-11:00am (10)

Set up/Decor

 
2 of 10 slots filled
Kris Codron
Lisa Knox

11:00am-4:00pm (10)

Set up/Decor

 
1 of 10 slots filled
Kris Codron

4:30pm-close of event (10)

Registration/Cashier

 
2 of 10 slots filled
Kris Codron
Susan Jackson

5:00pm-close of event (8)

Silent Auction

 
2 of 8 slots filled
Bridget Lopez
I would be happy to help out with the Recorder part as well since I did it last year for you
Kathy Fiscus

5:00pm-close of event (4)

Jewelry Raffle

 
All slots filled
Terry Rose
Melissa Rugg
I'd really enjoy helping. Rachel I'd asked about possibly getting help with transportation. I'm happy to meet someone downtown Vancouver if it makes it easier.
Megan Taye
Jana Cox

5:00pm-close of event (4)

Various Raffle Sales

 

8:00pm-10:00pm (4)

Strike

 
1 of 4 slots filled
Kris Codron

9:30pm-11:30pm (5)

Load out

 


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