Windham Turkey Trot ...

2018 Windham Turkey Trot Volunteer sign-up

Thank you for offering to help with this year's Turkey Trot.  Your help is truly needed and we appreciate you!!

Feel free to sign up for more than one thing :-)

 

Created by:  Windham Turkey Trot
 
Already signed up? You can change your sign up.

Available Slot Date (mm/dd/yyyy) Location Time (EST)

Website tech

July - Dec: Maintain, update, and/or make improvements to WTT website - Pretty casual pace.

07/01/2018 (Sun) Your home 
   

Publicity

(MULTIPLE DAYS) Publicize event in newspapers, online calendars, Facebook, send emails to former trotters. This job can start at a leisurely pace over the Summer. The majority of the work is done from September through November

07/01/2018 (Sun) Your home 
   

Pre-Registration Manager

Early Sept. through Thanksgiving - Manage online registration, process payments, communicate with late payers (must be spreadsheet savy)

09/01/2018 (Sat)  
   
Already filled

Parking Coordinator

(OCTOBER - THANKSGIVING DAY) Manage parking volunteers, design parking plan

10/01/2018 (Mon)  
   
Already filled

Pre-event Food Coordinator

(MULTIPLE DAYS) Confirm food and supply donations from previous suppliers, oversee food and supplies gatherers

10/01/2018 (Mon)  
   

Publicity - Flyers

(MULTIPLE DAYS) Post flyers in Windham, Salem, Londonderry & Derry (post between 10/7 and 11/5)

10/01/2018 (Mon)  
 (4)  

Publicity - Banner Signs

(MULTIPLE DAYS) Large banner signs (2) - Set up on Route 111 and check on weekly to confirm they are still visibile - Last week in October though Thanksgiving.

10/27/2018 (Sat)  
 (2)  

Food/supply wrangler

(MULTIPLE DAYS) Pickup hot drink dispensers from McDonalds; purchase hot chocolate mix at BJs, pickup water at Shaws - bring to 70 Blossom

11/18/2018 (Sun) 70 Blossom Rd - Hot Chocolate Pick up supplies Sat. or Sun 
 (2)  
1 of 2 slots filled
11/22/2018 (Thu)  
 (2)  

Early T-shirt pickup

Help with distributing t-shirts the weekend before Thanksgiving

11/17/2018 (Sat) 70 Blossom Rd - T-shirts 
11:30am - 3:15pm (4)  
Already filled
11/18/2018 (Sun) 70 Blossom Rd - T-shirts 
11:30am - 3:15pm (4)  
Already filled

Hot Chocolate Maker

Two part job ... 1) Pickup beverage thermos, hot choc. mix & instructions from Food Coordinator wkend of 11/19 ... 2) Make at your home, bring Thanksgiving morning by 7:45. Please sign up for both an 11/19 & 11/24 time slot if you sign up for this job.

11/18/2018 (Sun) 70 Blossom Rd - Hot Chocolate Pick up supplies Sat. or Sun 
 (4)  
Already filled
11/22/2018 (Thu)  
 (4)  
Already filled

Munchkin Picker Upper - Day before Thanksgiving

Pick up Muchkin donation in Windham) (after the morning rush) and deliver to 70 Blossom Rd.

11/22/2017 (Wed)  
   
Already filled

Parking Attendant - Event Day

Adults and mature teenagers (16 and older) only. WHS Students can earn Community Service hours for helping.

11/22/2018 (Thu) 70 Blossom Rd - Parking 
7:00am - 9:30am (30)  
12 of 30 slots filled

Photographer - Event Day

General Event/ Family Photos

11/22/2018 (Thu) 70 Blossom - Photographer 
7:15am - 10:30am   
Already filled

Photographer - Event Day

General event/family photos

11/22/2018 (Thu)  
8:30am - 11:00am   

Registration Coordinator - Event Day

Instruct registration volunteers before participant arrivals and through late registration period. Help reassemble the registration supply boxes.

11/22/2018 (Thu) Registration 
7:00am - 10:30am   
Already filled

Event Day Registration

Work registration table, direct registrants to open tables

11/22/2018 (Thu) Registration 
7:30am - 9:30am (2)  
Already filled
8:00am - 10:30am (2)  
Already filled

Event Day Registration

greeter and line management

11/22/2018 (Thu) Bottom of Driveway 
8:00am - 9:15am (3)  
1 of 3 slots filled

Event Day Food and Drink Coordinator

Work with and direct other food volunteers to setup, manage and clean up the food & drink area

11/22/2018 (Thu) Food and Drink Area 
7:45am - 10:30am   
Already filled

Food and Drink Attendant - Event Day

Work with Event Day Food Coordinator to fill water & Hot chocolate cups, keep tables clean, swap out trash bags, clean hot chocolate containers, clean food area

11/22/2018 (Thu) Food and Drink area 
8:00am - 10:30am (2)  
1 of 2 slots filled

T-shirt Distribution - Event Day

11/22/2017 (Wed)  
 (5)  
2 of 5 slots filled
11/22/2018 (Thu) Registration 
7:30am - 9:00am (5)  
4 of 5 slots filled

T-shirts Distribution Late Comers - Event Day

Help with distributing shirts in the back yard initially. Once the Trot starts at 9:00 the shirts are moved to the garage and we need one person who has already been working with the shirts to remain for late comers.

11/22/2018 (Thu) Registration 
8:00am - 10:30am   

Cleanup Crew

This is a great job for both non-trotters & for people who plan to participate. Trotters can finish the course and then come help out for a bit!

11/22/2018 (Thu) Clean-up 
10:00am - 11:15am (3)  
1 of 3 slots filled

Sign pickup - Event Day

Pickup course direction and parking signs after trot is over (car needed)

11/22/2018 (Thu)  
 (2)  
Blossom Rd- Sign pick up 
11:30am - 12:30pm (2)  

Sign Pickup - Event Day

Pickup 2 large banner signs, 1 telephone pole sign and bring back to 70 Blossom Rd - Needed: car & screw driver (easier with cordless power one)

11/22/2018 (Thu)  
   

Update Database

Update database with information from Event Day registrations. The time frame to complete this is flexible, ideally being completed by the end of December.

12/01/2017 (Fri) Update data base with Event Day registrations using your own computer 
   

I'm flexible!!!!

Let us know if you want to help wherever needed most (before, after, or during the Turkey Trot)

10/01/2018 (Mon)  
 (2)  
11/22/2018 (Thu)  
 (2)  


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