Want no ads? View Plans
Want no ads? View Plans
All CSHS band parents

CSHS Jazz Cafe 2020 - volunteers pre-event

2020 Jazz Café Volunteer Information

The 2020 Jazz Café will be on Friday, February 28th at St. John Lutheran Church.  Featured artist will be John Metzger and John Carlin will once again be the Master of Ceremonies.

We will need volunteers to help plan this event to insure the success of this wonderful annual event.

 

Created by:   Stephanie Key
 
Already signed up? You can change your sign up.

Available Slot

Publicity (2)

Contact local media outlets about Jazz Café, distribute posters to businesses around Southwest County

 
All slots filled
Brian Quakenbush
Laura Robertson

Program coordinator

Create program for Jazz Café. List business who donated desserts or silent auction items on Thank You page.

 
Laura Robertson

Signage

Create signs (or use one from prior years) for silent auction payments, family names for reserved tables, directional signs inside the event. Get posters printed and deliver to Publicity team in January.

 
Kristin Purnell

Business Donation coordinator

Coordinator and some helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors.

 

Silent Auction coordinator

Coordinate solicitation for silent auction items, working with dessert and ad coordinators to only contact businesses once.

 
Courtney Robertson

Silent Auction (2)

Needed to help with the baskets once the items are collected from area businesses. Someone with creativity and flair would be great in this position!

 
1 of 2 slots filled
Karena McGraw

Ad Coordinator

Coordinate solicitation for ads, working with dessert and silent auction coordinators to only contact businesses once.

 

Dessert Coordinator

Coordinate solicitation for desserts, working with ad and silent auction coordinators to only contact businesses once.

 
Courtney Robertson

Kitchen coordinator

Coordinator to help staff the kitchen in advance of the start of the Café and during the evening. There may also be some phone calls and picking up of supplies prior to the event.

 
Bill McGlaughlin

Kitchen helper (2)

Assist Kitchen coordinator in kitchen set-up plans

 
All slots filled
Sandy Nichols
Lisa McGlaughlin

Server coordinators (3)

Need one or two to meet with servers around 6 pm to ensure they have name tags, know where the restrooms are, give them a speech on how to conduct themselves, reference throughout the night. Will also coordinate getting coffee refills circulating on floor

 
All slots filled
Jena Holt
Karena McGraw
Annette Kroll

Pre-event ticket sales (2)

Coordinate advance sales and deadlines. Set up wristbands and pre-event tickets.

 
1 of 2 slots filled
Jodi Clingenpeel

MC coordinator

Acquire MC for event; coordinate his/appearance (time to arrive, where to meet), purchase corsage before event, write up script (major donations, desserts, silent auction baskets), and escort MC night of event

 

Coffee coordinators (2)

Solicit coffee vendor, purchase coffee for event, and coordinate making of coffee and delivering to servers night of event.

 
1 of 2 slots filled
Jennifer Burden

Thank You notes

Send hand-written thank you , ads, items for the silent auction baskets, the master of ceremonies as well as Dreama Rhodes and her kitchen crew at St. John’s, Terena and her students in Culinary Arts, and the guest musicians

 
Dawn Bassant

Water coordinator

Solicit donations from one or two companies for bottled water (8 cases). Deliver waters to event site.

 
Annette Kroll

Supply coordinator

Determine and pick up supplies needed for event (you will be reimbursed).

 

Hotel for guest performer

Book hotel for guest performer (try to get free rooms if possible)

 
Kevin Slate

Gift basket for guest performer

Prepare gift basekt for guest musician to have in hotel room upon arrival to Roanoke

 
Stephanie Pickelsimer

Donate gift cards ($10 - $25) for silent auction baskets (15)

Send in a sealed envelope with your child to Mr. Quakenbush or email Stephanie Key for pick up ([email protected])

 
4 of 15 slots filled
Deborah Ruffin (2)
Olive Garden and Red Robin
Sharon Chewning
$25 Regal movie gift card
Jennifer Kalafut
Panera

Donations - Mission Barbecue

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 
Stephanie Key

Donations - Cooks Nook

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 
Stephanie Key

Donations - Runabout Sports

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 
Natalie Haggett

Donations - High Peak Sportswear

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 
Stephanie Key

Donations - CSHS

Donations for silent auction basket

 

Donations - Opera Roanoke

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 

Donations - Roanoke Symphony

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 
Courtney Robertson
2 tickets

Donations - Bubblecake/Bobby's Hot & Cheesy

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 
Courtney Robertson
No donation

Donations - Big Lick Brewery

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 
Jennifer Burden
Will contact

Donations - Southern Hills Home Brew Supplies

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 
Jennifer Burden
$50 Gift Card and Sweatshirt

Donations - Remini's

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 
Courtney Robertson
Scaer

Donations - Wildflour

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 

Donations - Fresh Market

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 
Courtney Robertson
$25 gift card for desserts

Donations - Montano's

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 

Donations - Other (10)

Fill in business and donation in comments. Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors.

 
2 of 10 slots filled
Heidi Christopher
Cave Spring necklace ($75)
Deborah Ruffin
Lawn Ranger - full ad, $100

Donations - Plastics One

Contact for program ad

 
Laura Robertson

Donations - Noble Office Furniture

Contact for program ad

 

Donation - dessert item (15)

We need individuals to bring donations of cakes or pies (homemade or purchased). Please put dessert in comments for planning purposes

 
5 of 15 slots filled
Deborah Ruffin
Chocolate cake
Ann Horton
$50 donation for needed cakes
Betsy Montgomery (2)
1 fresh blueberry cake And 1 fresh apple cake
Stephanie Key
Better than Sex cake (Wildflour Cafe)

Donation - Custom Shutter & Blind

Contact for program ad - full page last year. Deadline Jan 30th for poster/ Feb 15th for program

 
Laura Robertson

Donation - Rainbow International Restoration

Contact for program ad - full page last year. Deadline Jan 30th for poster/ Feb 15th for program

 
Laura Robertson

Donation - Western Va Water Authority

Contact for program ad. Deadline Feb 15th for program

 

Donations - Big Lick Veterinarian

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 
Courtney Robertson
Basket

Donations - Halifax Fine Furnishings

Helpers needed to solicit businesses for ad purchase, dessert donation, and/or silent auction items. We do have a charitable giving form that can be given to donors. DEADLINE for ad donation Feb 10th.

 
Laura Robertson
Want no ads? View Plans
Want no ads? View Plans


©2020 SignUpGenius.
All Rights Reserved.
Privacy Policy | Terms of Service | Do not sell my info