West Potomac Crew

Volunteer Coordinator Positions 2017-18

West Potomac Crew Team Family,

As a member of the West Potomac Crew Team, each returning family is required to fill one coordinator position per rowing season.  Listed below are all open coordinator positions (besides fundraising) for the current year, 2017-2018.  Please sign up prior to the General Membership Meeting on January 21, 2018 to avoid being assessed the $150 fee for not fulfilling a volunteer requirement.  If you have already signed up for a fundraising coordinator position you have fulfilled your requirement for this season.  Otherwise, please sign up below.  If you have any questions feel free to contact the responsible board member (emails on the WP Crew Website) or myself at [email protected]

Thanks for your support!

Brent Breining

NOTE: We are actively recruiting a third Shell Towing Coordinator to train alongside Randy Pierson and Robert Capper, ideally a sophomore parent who will be with the team for another two years.  Towing experience is required.  Towing vehicle will be provided.  Details below.

Created by:   Meredith Mulhern
 
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Available Slot

Shell Trailer Towing (3)

Responsible for towing of team’s shell trailer to and from practice sites and regattas. Expectation is each driver would be assigned at least two regattas. Maintain inventory of shells, oars, and shell trailer. POC is James and Terry Gilmartin.

 
2 of 3 slots filled
Randy Pierson
Robert Capper

Hospitality Tent Volunteer Coordinator

Manage sign up list for volunteer shifts at hospitality tent. Ensure that all slots are filled and solicit volunteers for vacant slots. Ensure volunteers understand their assigned duties. POC Brent or Sarah Hill.

 

Chuck Wagon Transport (Occoquan, Richmond) (2)

Tow trailer with hospitality supplies to and from regattas at Occoquan and Richmond. (Requires vehicle equipped with a hitch to tow a uHaul sized trailor). POC Brent or Sarah Hill.

 
1 of 2 slots filled
Dollar Brinley
sorry, thought this was already done from last year, i already have a set of keys

Hospitality Supply Cleaning and Maintenance (tarps, coolers, tables) (2)

Clean and maintain tarps, coolers and tables as needed and after end of season. Notify Member-at-Large of damaged supplies and replacement requirements. POC Brent or Sarah Hill.

 
1 of 2 slots filled
Walt Cline

End of Season Picnic Coordinator

Coordinate end-of season picnic date with Board. Reserve space at school or designated location. Create sign up for food and supplies. POC Brent or Sarah Hill.

 
Jenn Scully

Hospitality Tent Maintenance

Clean and maintain tent frames, canopies, walls and tent bags as needed and after end of season. Notify Member-at-Large of damage and replacement requirements. POC Brent or Sarah Hill.

 

VASRA Volunteer Coordinator

Manage sign-up and volunteer requirements for VASRA regattas. POC is John Worth.

 

Recruiting/Novice Family Liaison Coordinator

Assist with recruitment efforts at beginning of school year and continue to facilitate communication with novice parents as season progresses. Assist with setting up and communication of Novice Parent Dinners. POC is Sheri Lapan.

 

Parent Welcome Dinner hosts (men's and women's) (2)

Host a welcome dinner at your house for new parents/guardians. Club reimburses expenses. POC is Sheri Lapan.

 
All slots filled
Kelly Oakeley
I will host the women's welcome dinner.
Beth Bates
men's welcome dinner

PTSA Liaison

Attend WPHS PTSA meetings and submit notes to WPCB Secretary. POC is John Worth.

 
Sue Capper

WABC Liaison

Attend WABC Meetings (West Potomac Athletic Boosters) and submit notes to WPCB Secretary. POC is John Worth.

 
Vero Autphenne

Stotesbury Coordinator (Paperwork)

Coordinate and collect required forms and paperwork from student athletes attending Stotesbury and submit to school (May). POC is Brent Breining.

 
Espedito Gasparo

Stotesbury Hospitality Tent Coordinator (2)

Manage hospitality tent at Stotesbury Regatta held May 17-19, 2018. POC is Brent Breining.

 

AP Testing Coordinator for Stotesbury

Work with coaches to identify rowers going to Stotes who are scheduled to take AP tests after noon on May 17 or on May 18. Provide list to high school AP liaison. Monitor that those students complete forms and pay fees. POC is Brent Breining.

 
Jane Flowers

Spirit Wear Coordinator

Coordinate with Team Leaders to select spirit wear from vendor. Communicate and work with vendor on selection, dates and delivery. POC is Brent Breining.

 
Patrick & Laurie Hawley

Uniform Coordinator

Coordinate with Head Coach and VPAdmin on uniform selections. Communicate and work with vendor on selection, dates and delivery. POC is Brent Breining.

 
Carol Zlatich

VASRA Trophy Coordinator

Ensure trophies for championship regattas are maintained and properly prepared for delivery at their respective events. Ensure trophies are returned in sufficient time to properly prepare them for the next championship regattas. POC is Brent Breining.

 
Sandy Bodner

Dock Towing Coordinator

Tow floating dock from storage site to National Harbor and back at beginning and end of rowing season. POC is James and Terry Gilmartin.

 
Chris Larkin

Launch Coordinator

Maintain launches and launch trailers in good working condition, including performing/coordinating periodic maintenance (e.g., cleaning) and repairs. Responsible for storage and transportation of launches. POC is James and Terry Gilmartin.

 

Motor Coordinator

Maintain outboard motors for launches, including coordinating periodic maintenance (e.g., winterizing) and repairs. Responsible for storage of outboard motors in conex box at West Potomac and transportation to sites. POC is James and Terry Gilmartin.

 
Robert Capper

Fuel Coordinator

Ensure adequate supply of gasoline for outboard motors, including purchase of gas and 2-stroke oil/gasoline additives and filling launch gas bottles. Assists the Motor Coordinator in maintaining outboard motors. POC is James and Terry Gilmartin.

 
Robert Capper

Site Coordinator

Maintain rowing site at National Harbor, including the maintenance and repair of the associated piers and shell storage racks. POC is James and Terry Gilmartin.

 
Dennis Albrecht

Assistant Site Coordinator

Assist Site Coordinator in performance of assigned responsibilities. POC is James and Terry Gilmartin.

 
Jun Liray
Please let me know when I’m needed. Thanks!

Fitness Equipment Coordinator

Maintain inventory of fitness equipment, including coordinating periodic maintenance (e.g., cleaning, lubrication) and repairs as needed. Responsible for the 'Summer Erg Rental Program.' POC is James and Terry Gilmartin.

 
Craig Losee

Assistant Fitness Equipment Coordinator

Assist Fitness Equipment Coordinator in performance of assigned responsibilities. POC is James and Terry Gilmartin.

 
Geoffrey Kenyon

Website Apprentice

Assist Social Secretary with maintaining team website and calendar. POC is Sheri Lapan.

 
Vincent Beggs

Photographer/Videographer

Take photos/videos of team at regattas and team events. Make videos available for upload to team website and Dropbox. Create end of season video/slideshow for presentation at end of season picnic. POC is Sheri Lapan.

 
Michael Niles

Publicity

Submit photos and short articles to local papers during regatta season. POC is Sheri Lapan.

 

Social Media Coordinator

Work with Board to maintain and update team social media accounts. POC is Sheri Lapan.

 
Paige Totaro

Spring Break Lunch and Entertainment Coordinator (3)

Coordinator (1) and associates (2) coordinate two lunches during spring break training week. Reserve space at Sandy Run State Park. Create sign up for food and supplies. POC is Sheri Lapan.

 
All slots filled
Elizabeth Niles
Jodie Burns
Dana Deighton


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