Science Festival V - 2019

SSSF V - Between Now and April 4, 2019

Here are all the activities where your participation will make South Shore Science Festival V another great success.

We need your help now, there are numerous activities where you can add great value leveraging your skills and what you enjoy doing!

The dates listed on the activities are the days we expect volunteers to start working on that activity, most of the jobs will be completed by April 4th, 2019, most of the jobs require up to 1 hour per week.

 

Please sign-up for one or more activities, pick the ones you like the most!

 

Created by:   Team @ south shore science festival
 

Available Slot Location Date (mm/dd/yyyy EST)

General Logistics - Prep

Develop Schedule Event Floor-map Layout Creation / coordination

QCI / Remote 

11/30/2018
(Fri, 6:00pm - 7:30pm)
(2)

 

Workshops Scheduler

Gather all the information from the presenters' registrations, assign them a physical place, assign them a presentation time slot and create the calendar of workshops

QCI 

03/11/2019
(Mon, 6:00pm - 8:00pm)
(2)

 

Communication - Social Media Support

Draft the Social Media SSSF Policies, update the profiles as needed, Publish Photos in the SSSF Official media channels including YouTube, Facebook, Twitter, Instagram, Flickr, Snapchat, Periscope,

QCI / Remote 

11/12/2018
(Mon, 6:00pm - 7:30pm)
(2)

 

Communication - Marketing - Design

Brochures / Banners / Sandwich Boards / Pamphlets / Field Signs

QCI / Remote 

11/12/2018
(Mon, 6:00pm - 7:30pm)
(2)

 

Communication - Signage - Design

Inside / Outside Signs

QCI / Remote 

02/04/2019
(Mon, 6:00pm - 7:30pm)

 

Communication - Marketing - Distribution Planning

Create Distribution Plan - Public places / Schools / businesses / corporations / government

QCI / Remote 

11/30/2018
(Fri, 6:00pm - 7:30pm)

 

Communication - Marketing - Production

Brochures / Banners / Sandwich Boards / Pamphlets / Field Signs

QCI / Remote 

01/19/2019
(Sat, 9:00am - 12:00pm)

 

Communication - Obtain Permission to Install banners / Field signs

Obtain permission to install banners / Field signs

QCI 

03/11/2019
(Mon, 6:00pm - 8:00pm)

 

Communication - Marketing - Instal Banners/Field sign

Install banners, field signs, etc around the city and neighbourhood cities

QCI 

03/11/2019
(Mon, 6:00pm - 8:00pm)
(2)

 

Communication - Media - Distribute PSA

Help to distribute PSA to other towns

QCI / Remote 

02/04/2019
(Mon, 6:00pm - 7:30pm)

 

Sponsor Coordinator

Acquire Sponsors, ensure their logos are included in the materials according to sponsor level, follow up on check collection

QCI / Remote 

11/12/2018
(Mon, 6:00pm - 7:30pm)
(5)

 

Obtain banners and field signs from Sponsors

Obtain banners and field signs from Sponsors

QCI / Remote 

02/28/2019
(Thu, 6:00pm - 7:30pm)

 

Food Coordinator

Obtain food sponsors for Presenters and Volunteers, who will pay a discounted price for their lunch or free if the sponsor provides the food on its entirety (or av. fund). Obtain 2 Food vendors to service the attendees (attendees will pay for their lunch

QCI / Remote 

11/30/2018
(Fri, 6:00pm - 7:30pm)

 

Volunteer Coordinator - High Schools

Liaison with Schools to obtain volunteers. Coordinate volunteers and activities with High-Schoolers

QCI / Remote 

11/12/2018
(Mon, 6:00pm - 7:30pm)

 

Volunteer Coordinator - Adults - Now through April

Recruit volunteers for all the activities between now and April, ensure they know what they will do

QCI / Remote 

11/12/2018
(Mon, 6:00pm - 7:30pm)

 

Volunteer Coordinator for Day before and Day of the Event

Recruit volunteers, train the volunteers. Day before is Friday April 12 and Day of the Festival is Saturday April 13.

QCI / Remote 

11/30/2018
(Fri, 6:00pm - 7:30pm)

 

School Coordinator - Quincy

Work with High School and Middle School STEM departments to encourage them to bring at least one presenter from their school. Distribute invites to all students to attend the festival

QCI / Remote 

12/08/2018
(Sat, 9:00am - 12:00pm)

 

School Coordinator - Milton

School and Middle School STEM departments to encourage them to bring at least one presenter from their school. Distribute invites to all students to attend the festival

QCI / Remote 

12/08/2018
(Sat, 9:00am - 12:00pm)

 

School Coordinator - Braintree

School and Middle School STEM departments to encourage them to bring at least one presenter from their school. Distribute invites to all students to attend the festival

QCI / Remote 

12/08/2018
(Sat, 9:00am - 12:00pm)

 

School Coordinator - Weymouth

School and Middle School STEM departments to encourage them to bring at least one presenter from their school. Distribute invites to all students to attend the festival

QCI / Remote 

12/08/2018
(Sat, 9:00am - 12:00pm)

 

School Coordinator - Hingham

School and Middle School STEM departments to encourage them to bring at least one presenter from their school. Distribute invites to all students to attend the festival

QCI / Remote 

12/08/2018
(Sat, 9:00am - 12:00pm)

 

Front Desk - Prep

Create all the signs, decoration and logistics for the check-in and registration desks

QCI / Remote 

11/30/2018
(Fri, 6:00pm - 7:30pm)

 

Badges / Name tags

Prepare all Badges for Presenters and Volunteers

QCI 

03/11/2019
(Mon, 6:00pm - 8:00pm)

 

Coordinate Print-outs

Help to print labels, logos, waivers, attendees lists, etc.

QCI / Remote 

04/06/2019
(Sat, 9:00am - 11:00am)

 

Raffle coordinator

Obtain Raffle items, prepare boxes for tickets, document how tickets and prizes will be awarded, define and organize the raffle

QCI / Remote 

12/08/2018
(Sat, 9:00am - 12:00pm)

 

Scavenger Hunt coordinator

Coordinate the collection of questions and answers from Presenters, produce the SH sheet.

QCI / Remote 

02/11/2019
(Mon, 6:00pm - 7:30pm)
(2)

 

Scavenger Hunt - App development

Configure the App to make the Scavenger Hunt available in mobile devices

QCI / Remote 

02/11/2019
(Mon, 6:00pm - 7:30pm)
(2)

 

Technology Coordinator

Ensures network, projectors, screens, kiosks and computers are available and ready, extension cords

QCI / Remote 

02/28/2019
(Thu, 6:00pm - 7:30pm)

 

Tables

Obtain tables from multiple lenders. Make a list of who will loan the tables, how many, address and contact person

QCI / Remote 

11/30/2018
(Fri, 6:00pm - 7:30pm)

 

Pick-up Tables and decoration

Help to bring the tables and other items to the Event location

QCI / Remote 

04/06/2019
(Sat, 9:00am - 11:00am)
(2)

 

Movies coordinator

Ensure that the rooms have TV/Projector and screen, compile the list of movies, assign each one of them to a room and create the labels for the Movie rooms

QCI / Remote 

01/19/2019
(Sat, 9:00am - 12:00pm)
(2)

 

Document Processes

Document the processes, responsibilities, objectives and expected activities from all volunteers

QCI / Remote 

11/05/2018
(Mon, 6:00pm - 7:30pm)
(2)

 

Nurse

Establish an emergency procedure and create signs

QCI / Remote 

11/05/2018
(Mon, 6:00pm - 7:30pm)

 

Public Safety Coordinator

Notify Police / Fire Department

QCI / Remote 

11/12/2018
(Mon, 6:00pm - 7:30pm)

 


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