Science Festival V - 2019

SSSF V - Day of the Festival

Here are all the activities where your participation will make South Shore Science Festival V another  great success

All these activities will be planned ahead of time and will be carried out the day of the Festival.

Your support and commitment is crucial to have a smooth operation and will result in great enjoyment of the attendees and ultimately in inspired minds!

Please select the activities that you want to support or lead. 

You could select activities in different categories and timeframes. Or you may leave a break in between them to enjoy the festival.

 

Date: 04/13/2019 (Sat.)

Created by:   Team @ south shore science festival
 
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Available Slot Date (mm/dd/yyyy) Location Time (EST)

Venue Coordinator

Helps to coordinate all volunteers across the venue, refer to Co-Chairs topics that s/he cannot resolve

04/13/2019 (Sat) Throughout the Venue 
8:00am - 4:00pm (2)  

Section 1 Coordinator

Helps to coordinate volunteers, presenters and unexpected situations within section 1

04/13/2019 (Sat) Section 1 
8:00am - 4:00pm (2)  

Section 2 Coordinator

Helps to coordinate volunteers, presenters and unexpected situations within section 2

04/13/2019 (Sat) Section 2 
8:00am - 4:00pm (2)  

Section 3 Coordinator

Helps to coordinate volunteers, presenters and unexpected situations within section 3

04/13/2019 (Sat) Section 3 
8:00am - 4:00pm (2)  

Section 4 Coordinator

Helps to coordinate volunteers, presenters and unexpected situations within section 4

04/13/2019 (Sat) Section 4 
8:00am - 4:00pm (2)  

General Logistics / Fine Tuning

Help with various activities/issues that may arise on the day of the festival, from planned to unplanned ones. Signage refresh as needed. Help to coordinate Shutdown

04/13/2019 (Sat) Throughout the Venue 
8:00am - 10:00am (2)  
10:00am - 12:00pm (2)  
12:00pm - 2:00pm (2)  
2:00pm - 4:00pm (2)  

Presenters and Volunteers Check-In Desk

Check-In Volunteers and presenters, review floor plan and schedule if needed with presenters. Hand presenter their badge (name tag)

04/13/2019 (Sat) Registration Desk  
8:00am - 11:30am (3)  
11:30am - 3:00pm (3)  

Presenters Guide

Guide presenters to their booth, logistics help

04/13/2019 (Sat) Entrance 
8:00am - 10:00am (3)  
10:00am - 12:00pm (3)  
12:00pm - 2:00pm (3)  

Attendees Registration

Check-in pre-registered attendees, Review and collect waivers, Register walk-ins

04/13/2019 (Sat) Registration Desk 
9:00am - 11:00am (4)  
11:00am - 1:00pm (4)  
1:00pm - 3:00pm (4)  

Front door Greeter

Welcome visitors and direct them to check-in desk

04/13/2019 (Sat) Front door 
9:30am - 12:00pm (2)  
12:00pm - 3:00am (2)  

Entry Verifier

Ensures all presenters and volunteers have a badge. Ensures all attendees have the stamp on their hand to confirm that they have been checked-in

04/13/2019 (Sat) Front door 
9:30am - 12:00pm (2)  
12:00pm - 3:00am (2)  

Photographer

Helps to take pictures throughout the event, from setting up to presentations, booths, attendees, raffle and event closure

04/13/2019 (Sat) Throughout the Venue 
8:00am - 10:00am (2)  
10:00am - 12:00pm (2)  
12:00pm - 2:00pm (2)  
2:00pm - 4:00pm (2)  

Welcome Photographer

Takes welcome pictures of the attendees after registration

04/13/2019 (Sat) Front door 
9:30am - 12:00pm (2)  
12:00pm - 3:00am (2)  

Nurse

Help with any first aid needs

04/13/2019 (Sat) SSSF HQ / Office  
8:00am - 12:00pm (2)  
1 of 2 slots filled
Bonnie Gorman
SSSF HQ / Office 
12:00pm - 4:00pm (2)  
1 of 2 slots filled
Bonnie Gorman

Technical Support

Provide support in network connection, audio system, electricity connections, lighting, video systems

04/13/2019 (Sat) Throughout the Venue 
8:00am - 10:00am (2)  
10:00am - 12:00pm (2)  
12:00pm - 2:00pm (2)  
2:00pm - 4:00pm (2)  

Movies coordinator

Ensures that movies start and stop as scheduled, monitor the movie rooms

04/13/2019 (Sat) Movie Rooms 
10:15am - 2:00pm (2)  

Scavenger Hunt coordinator

Deliver the Scavenger Hunt sheet to attendees and explain how they will obtain a raffle ticket. Deliver the raffle tickets to kids who completed the Scavenger Hunt. Help to Perform the Raffle.

04/13/2019 (Sat) Entrance 
10:00am - 12:00pm (2)  
12:00pm - 2:00pm (2)  
1:00pm - 3:00pm (2)  

Raffle coordinator

Help to coordinate the raffle

04/13/2019 (Sat) Stage 
2:40pm - 3:00pm   

Social Media Support

Publish Photos in the SSSF Official media channels including YouTube, Facebook, Twitter, Instagram, Flickr, Snapchat, Periscope,

04/13/2019 (Sat) SSSF HQ / Office  
8:00am - 12:00pm (2)  
SSSF HQ / Office 
12:00pm - 4:00pm (2)  

Broadcast Live Coordinator

Transmit live in Facebook, YouTube Live, and Periscope

04/13/2019 (Sat) Throughout the Venue 
8:00am - 10:00am (4)  
10:00am - 12:00pm (4)  
12:00pm - 2:00pm (4)  
2:00pm - 4:00pm (4)  

Shutdown support

Help to ensure that all the presenters took down their booths, take down labels, tables, chairs, etc.

04/13/2019 (Sat) Throughout the Venue 
2:00pm - 4:00pm (8)  


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