Science Festival V - 2019

Day Before the Festival

Here are all the activities where your participation, on Friday April 12, 2019, the day before the Festival, will make South Shore Science Festival V another great success.

Thank you in advance for your support!

Date: 04/12/2019 (Fri.)

Created by:   Team @ south shore science festival
 

Available Slot Date (mm/dd/yyyy) Location Time (EST)

Presenters and Volunteers Registration Desk

Ensures that all volunteers and presenters are registered and be ready for check-in the following morning. Ensures that their badge is printed (do not deliver them yet till check-in the day of the festival). Print the list of presenters and volunteers

04/12/2019 (Fri) Registration Desk  
4:00pm - 8:00pm (3)  

General Logistics

Help with various activities and issues that may arise on the day of the festival, from planned to unplanned ones. Set up Tables, Set up chairs, Signage placement inside the venue as needed, and more...

04/12/2019 (Fri) Throughout the Venue 
4:00pm - 6:00pm (5)  
6:00pm - 8:00pm (5)  

Front Desk readiness

Ensures that the check-in desk is ready for the Festival, from equipment, to user access, to labels. Prints the list of registered attendees as back up plan

04/12/2019 (Fri) Registration Desk  
4:00pm - 8:00pm (2)  

Presenters Guide

Guide presenters to their booth, ensure that all the labeling in their booth is correct, ask for technical assistance if needed. Logistics help as needed

04/12/2019 (Fri) Entrance 
4:00pm - 8:00pm (3)  

Venue Set-Up Coordinator

Helps to coordinate all volunteers across the venue, refers to Co-Chairs issues that s/he cannot resolve. Ensures all the labels are placed in the right place, ensures all presenters are located at the right tables/rooms/movie room.

04/12/2019 (Fri) Throughout the Venue 
4:00pm - 8:00pm (2)  

Section 1 Coordinator

Helps to coordinate volunteers, presenters and unexpected situations within section 1

04/12/2019 (Fri) Section 1 
4:00pm - 8:00pm (2)  

Section 2 Coordinator

Helps to coordinate volunteers, presenters and unexpected situations within section 2

04/12/2019 (Fri) Section 2 
4:00pm - 8:00pm (2)  

Section 3 Coordinator

Helps to coordinate volunteers, presenters and unexpected situations within section 3

04/12/2019 (Fri) Section 3 
4:00pm - 8:00pm (2)  

Section 4 Coordinator

Helps to coordinate volunteers, presenters and unexpected situations within section 4

04/12/2019 (Fri) Section 4 
4:00pm - 8:00pm (2)  

Photographer

Helps to take pictures throughout the setting up activities

04/12/2019 (Fri) Throughout the Venue 
4:00pm - 8:00pm (2)  

Technical Support

Provide support in network connection, audio system, electricity connections, lighting, video systems

04/12/2019 (Fri) Throughout the Venue 
4:00pm - 8:00pm (2)  

Scavenger Hunt coordinator

Ensures the App is ready to go, understands how to guide users to use the App or answer the SH, prints out SH forms for 50% of expected kids.

04/12/2019 (Fri) Entrance 
4:00pm - 8:00pm (2)  

Social Media Support

Send reminders to people via the selected social media avenues YouTube, Facebook, Twitter, Instagram, Flickr, Snapchat, Periscope,

04/12/2019 (Fri) Backstage 
4:00pm - 8:00pm (2)  

Print Out Signage and labels

Prints out all the signage, labels, sponsor logos, signs, calendar of activities

04/12/2019 (Fri) Backstage 
4:00pm - 8:00pm (2)  

Movie set up

Ensures TVs/Projectors and movies are ready to go and test them

04/12/2019 (Fri) Movie Rooms 
4:00pm - 8:00pm   

Event Readiness

Review that everything is in prime condition and ready to go. Direct volunteers as needed through the volunteer coordinator(s)

04/12/2019 (Fri) Throughout the Venue 
6:00pm - 8:00pm   


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