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Northgate

GRAD NIGHT 2020 VOLUNTEERS

This is our Annual Grad Night Celebration for the Class of 2020

Sunday, May 31st from 9:30PM - 4:30 AM (June 1).

Be a part of Northgate's Senior Celebration!  Parent volunteers from ALL GRADE LEVELS are essential to the success of this event.  It takes close to 200 volunteers to make this work.

This is "THE EVENT" of the year for the Seniors and your help, especially in the early morning hours is needed.  We start May 26th with Decorating/Setup at Centre Concord, which is key to transforming a blank square space into a magical wonderland!

SENIOR PARENTS, please give of your time by signing up.  The kids really do appreciate your efforts on their behalf.  Volunteer shifts are at Centre Concord, 5298 Clayton Road (adjacent to Clayton Valley Bowl).  If you are working the night of GRAD NIGHT, please CHECK IN on arrival with the CHECK IN DESK to receive your name tag.  LEADS are essential for this event!  Please sign up for these important positions!

Thank you for your help!  

This truly is an awesome event!

Any questions - email Jackie Gronert [email protected]

Created by:   Grad Night Northgate
 
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Date (mm/dd/yyyy) Location Time (PST) Available Slot
09/24/2019 (Tue.) 475 Boundary Oak Way, Walnut Creek  7:30pm - 8:30pm  

FUNDRAISING LEAD PERSON (3)

This person will help raise funds to offset costs of Grad Night. Using previous donor lists and reaching out to new potential donors for both monetary,prize donations and sponsorships.

 
1 of 3 slots filled
Cindy Greenberg

T SHIRTS LEAD PERSON

Design, coordinate the numbers needed, ordering, sorting by size and distribution at Grad Night Check In

 
Mariteresa Arenson

ENTERTAINMENT LEAD PERSON

Make sure entertainment vendors bring what NHS contracted for, making sure setup is done and everything works before vendor leaves.

 

CASINO LEAD PERSON

Head the Volunteers for Casino night, make sure all know rules for the games, Chips and Cards will be available

 

MEMORY WALL LEAD PERSON

Create Backing for Collage pics dropped off at your home, print name labels to coordinate pic with backing. Hang on Memory Wall, coordinate takedown/distribution in student bags towards end of Grad Night

 
DeeAnna Cossu
Lead with Gina Burke

PRIZE/RAFFLE LEAD PERSON

Coordinate/Setup of prize/raffle area. Mark off students who won a prize and place in bag in bag room. Coordinate with checkin for those students leaving early and Casino for their 3 prize boxes.

 

SPA LEAD PERSON

Responsible for overall setup of Spa area, coordinating with your volunteers. Responsible for fire marshall binder updates/addons, making sure all decorations and electrical are within the fire code.

 
Jackie Byrd

DANCE FLOOR LEAD PERSON

Responsible for overseeing setup of Dance floor area, coordinating with your volunteers. Responsible for fire marshall binder updates/add-ons, making sure all decorations and electrical are within the fire code. Will have Chair help with burn binder.

 
Robin Cammerer

BOYS BATHROOM LEAD PERSON

Responsible for overseeing setup of Boys Bathroom area, coordinating with your volunteers. Responsible for fire marshall binder updates/add-ons, making sure all decorations and electrical are within the fire code. Will have help from Chair.

 

CHECKIN/CHECKOUT NAME TAGS LEAD PERSON

Responsible for getting name tags printed out for each student, using Pics and ID#, bags for each student, printing labels, raffle tickets and event schedule cards that go inside name tag. Coordinate volunteers for assembly of checkin items

 
Desiree Coester

SECURITY LEAD PERSON

Coordinate all security volunteers both inside and outside the event space, making sure they know all the rules and what is expected, will attend some facility meetings to coordinate with the Centre Concord as to what is needed/expected.

 
Mike Escobar

FOOD LEAD

Coordinate Voluneers, solicit community donations for food and/or monetary donations. Responsible for setup/refresh/takedown/and cleanup of area.

 
Kristin McNulty
Lead with Joanne Sibley

REGISTRATION LEAD

Responsible for all registration for Grad Night, work closely with Chair and Check In Lead

 
Betty Huang
Lead with Anne Giannini
05/26/2020 (Tue.) NHS STORAGE SHED at Northgate HS backlot move items to CENTRE CONCORD  6:00am - 11:00am  

LOADING AND UNLOADING OF DECORATIONS FROM NHS TO CENTRE CONCORD (8)

Be able to lift props in and out of moving truck. Please note in comments if you have a truck or SUV to transport decorations.

 
4 of 8 slots filled
Cindy Greenberg (2)
Laurie Light (2)
Ford Explorer, 2 adults helping
CENTRE CONCORD  9:00am - 5:00pm  

DECORATE/SETUP BOYS BATHROOM (4)

If you are unable to stay for the entire time slot, please indicate your time availability in comments.

 
1 of 4 slots filled
Terri Lindeman
9-1

DECORATE/SETUP SPA (8)

If you are unable to stay for the entire time slot, please indicate your time availability in comments.

 
All slots filled
lisa Benson
9am-1pm
Dana Sielman
1-5
Jen Arrowsmith
Roni McCloskey
Roni McCloskey
Matt McCloskey
Noreen Schimmel
9-1
Marita Louw

DECORATE/SETUP DANCE FLOOR (8)

If you are unable to stay for the entire time slot, please indicate your time availability in comments.

 
7 of 8 slots filled
Anna Sekera
Marlene Smith
Can help from 9:00-3:00
Kathy Lawrence
Carole Anne Patterson
9-1pm I have a Cricut to create whatever designs for the theme.
Kim Hajny
9-1pm
Lisa Doenecke
9-12noon
Michelle McGowan
Can come at about 1:00
05/27/2020 (Wed.) CENTRE CONCORD  9:00am - 5:00pm  

DECORATE/SETUP SPA (8)

If you are unable to stay for the entire time slot, please indicate your time availability in comments.

 
All slots filled
Alacia Broussard
9:00-1pm
Jen Arrowsmith
Lisa Huynh
Priscila Whitacre
I just can help to decorate from 3:30pm to 5pm
Lee Ann Miloradovitch
11AM to 2 PM
Roni McCloskey
Matt McCloskey
latika batra
Can stay from 9 am-12pm

DECORATE/SETUP BOYS BATHROOM (4)

If you are unable to stay for the entire time slot, please indicate your time availability in comments.

 
2 of 4 slots filled
Terri Lindeman
9-1
Yvonne Prough
9-1

DECORATE/SETUP DANCE FLOOR (8)

If you are unable to stay for the entire time slot, please indicate your time availability in comments.

 
6 of 8 slots filled
Katja Oettl
Stephanie Denman
9:00-12:00
Robin Cammerer
Cindy Greenberg
Kristin Kupsh (2)
Both Kristin and Jerry Kupsh
05/31/2020 (Sun.) CENTRE CONCORD  9:00am - 11:00am  

CHECK IN/BAG ROOM SETUP (5)

Setup the Check In Bagging area with name tags for both students and volunteers, also coordinate the student bags.

 
All slots filled
Mira Cairns
Anna Saunders
Maryann Croy
MARIA UY
Bahareh Norouzi
Bahareh Norouzi

MEMORY WALL SETUP (3)

 
All slots filled
Kathy Lawrence
Abby Caldwell
Yvonne Prough
6:00pm - 10:00pm  

FOOD PREP AND SETUP (4)

Work with Kristin McNulty, Lead for Food

 
All slots filled
Sue Smith
Viviana Notcovich
Therese Hart-Pignotti
Carole Anne Patterson
6:00pm - 10:00pm  

PRIZE/RAFFLE SETUP AND GUARD (2)

 
All slots filled
Susi Farmer
Cathy Jacques
8:00pm - 10:00pm  

FOOD PICKUP/DROPOFF (3)

Pickup food from various places and bring back to Centre Concord and help setup

 
All slots filled
Cheryl Farrell
Andrea Smethurst
Katie Lechner

T SHIRT VOLUNTEERS (3)

Help at T-Shirt table to distribute Grad Night T Shirt using Registration list

 
All slots filled
Torie Henderson
Jenn Boswell
Jill Collins
8:00pm - 12:30pm  

CHECK IN/BAG ROOM (10)

 
All slots filled
Katie Wunder
Pam Berrien
Ana Duque
Kerrie Barry
Lisa Guarnaccia
Victoria Brandt
Laura McMahon
Robert Leach (2)
Sabine Kroeber
8:30pm - 12:30pm  

SECURITY (need both male/female) (10)

Please check in upon arrival with the checkin desk to receive your name tag

 
5 of 10 slots filled
Mike Escobar
Matt McCloskey
Eric McMahon
James Wu
Scott Moorhouse
9:00pm - 1:00am  

NURSE/DOCTOR

Available to assist with prescribed meds and minor injuries

 

PRIZE/RAFFLE DISTRIBUTION (2)

 
All slots filled
Family Montosa
like to help gathering/coordinating (assist lead)
Viviana Notcovich

FOOD (3)

 
1 of 3 slots filled
Laurie Light

CASINO (10)

 
All slots filled
Laura Taylor (4)
Laura and Jason Taylor, Rachel and Aaron Levy
Jyoti Sharma
Kathy Ringot (2)
Dave and Kathy Ringot
Carole Anne Patterson (2)
Carole Anne & Gareth Patterson
Yana Bazulina

CASINO CASHIER (2)

Hand out and collect chips

 
All slots filled
Bibie Wu
Mukesh Khanna
06/01/2020 (Mon.) CENTRE CONCORD  12:30am - 2:45am  

CASINO CASHIER (3)

Hand out and collect chips

 

CASINO (10)

 

PRIZE/RAFFLE DISTRIBUTION (3)

 
1 of 3 slots filled
LISA DOENECKE
12:30am - 4:30am  

CHECK OUT BAG ROOM (10)

 
2 of 10 slots filled
Amy Sanchez
Prasanna Maddipoti

FOOD (3)

 

NURSE/DOCTOR

Available for assistance with prescribed meds and minor injuries

 

SECURITY (8)

 
1 of 8 slots filled
Mike Escobar
1:00am - 5:00am  

FOOD (3)

 
2:30am - 4:30am  

MEMORY WALL TAKE DOWN (3)

Take down memory wall collages and place in students' bags at Check In

 
1 of 3 slots filled
DeeAnna Cossu
4:30am - 6:30am  

CLEAN UP CREW (6)

Light cleaning - vacuum and pickup. MUCH NEEDED VOLUNTEERS!!!

 
2 of 6 slots filled
leslie chapman (2)
Steve & Leslie Chapman
6:00am  

DELIVER LEFTOVER FOOD TO SHELTER

Pickup leftovers and donate food to shelter. PRE ARRANGE DONATION LOCATION

 
06/02/2020 (Tue.) CENTRE CONCORD  8:00am - 12:00pm  

TAKE DOWN GRAD NIGHT DECORATIONS (20)

TOOLS REQUIRED. Walls need to be disassembled, decorations taken down and loaded on a moving truck to go back to storage shed at NHS. Please bring dolly if you have one. If you have a SUV or truck to load decorations, please note in comments field.

 
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