Breakthrough Ministries

Gala Event Night Volunteers

Welcome to the Breakthrough Gala Event Night Volunteer Sign-Up!

Thank you for signing up to volunteer at the Breakthrough Ministries Gala!

The gala will be held on Saturday, Feb 23rd at the Best Western Premier in Burnsville, from 5 - 9pm.

Light snacks and beverages will be provided throughout your shift. If your shift is ending prior to 7pm and you would like to stay for the program, you can either eat a dinner (pulled pork) in our volunteer suite for free and then join the program at 7:30 pm or you can purchase the gala dinner (steak, chicken, or risotto) being served at half price ($25 to cover the cost of the dinner). If you would like to purchase the ticket, please email for the discount code. For those serving during the program/dinner, a light meal will be provided.

Volunteers helping with set-up and decorating activities earlier in the day may wear comfortable clothes (for set-up and decorating time only). All other volunteers please wear black dress pants or skirt and white or red top.

DONATIONS NEEDED: SILENT/LIVE AUCTION & FOOD/BEVERAGE ITEMS

Silent/Live Auction Items (Signup below): Ideas: Gift Cards, Sporting Event Tickets, Ski Tickets, Vacations, Themed Gift Baskets (Date Night, Mother's Day, Graduation, Baby, etc). We also need baskets, basket filling, basket wrap & bows.

Silent auction items can be dropped off or mailed to Breakthrough Ministries, 1020 East 146th Street, Suite 221, Burnsville, MN 55337 - C/o Gala Committee

Food & Beverages to feed our volunteers during the event (Signup below): Signup to bring the items (listed below) or you could donate money or a gift card to a grocery store.

**If this drop off date doesn't work for you, please make a note in the comments when you sign up and we will make other arrangements.

If you have any questions or concerns, please feel free to contact me via email or phone. 

We look forward to serving with you!

Ellie Martin, Breakthrough Gala Volunteer Coordinator

[email protected]/952-454-0726

 

Created by:   David Engman
 
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Available Slot Date (mm/dd/yyyy) Location Time (CST)

Bottled Water (24)

Bottled water (24 pack). If a different drop off time is needed, please note in the comments and arrangements will be made.

02/21/2019 (Thu) Breakthrough Office, Wood Park Office Bldg 2, Suite 221, 1020 E 146th St, Burnsville, MN 
2:00pm - 6:00pm (5)  
4 of 5 slots filled
Laura Lair (2)
Terriann Rice
Val Kivett

Cookies

Cookies any variety (2 doz). If a different drop off time is needed, please note in the comments and arrangements will be made.

02/21/2019 (Thu) Breakthrough Office, Wood Park Office Bldg 2, Suite 221, 1020 E 146th St, Burnsville, MN 
2:00pm - 6:00pm (4)  
All slots filled
Laura Lair
Terriann Rice
Ellie Martin (2)

Fruit Tray

Assorted fruits (8-10). If a different drop off time is needed, please note in the comments and arrangements will be made.

02/21/2019 (Thu) Breakthrough Office, Wood Park Office Bldg 2, Suite 221, 1020 E 146th St, Burnsville, MN 
2:00pm - 6:00pm (5)  

Meat/Cheese Tray

Assorted meat/cheese for crackers (8-10). If a different drop off time is needed, please note in the comments and arrangements will be made.

02/21/2019 (Thu) Breakthrough Office, Wood Park Office Bldg 2, Suite 221, 1020 E 146th St, Burnsville, MN 
2:00pm - 6:00pm (5)  
1 of 5 slots filled
Laura Lair

Snack Crackers (box)

Any variety (1 box). If a different drop off time is needed, please note in the comments and arrangements will be made.

02/21/2019 (Thu) Breakthrough Office, Wood Park Office Bldg 2, Suite 221, 1020 E 146th St, Burnsville, MN 
2:00pm - 6:00pm (7)  
2 of 7 slots filled
Laura Lair (2)
Crackers to go with meat/cheese tray

Soda 12-pack

Soda variety (12 pack cans). If a different drop off time is needed, please note in the comments and arrangements will be made.

02/21/2019 (Thu) Breakthrough Office, Wood Park Office Bldg 2, Suite 221, 1020 E 146th St, Burnsville, MN 
2:00pm - 6:00pm (6)  
1 of 6 slots filled
Laura Brannon

Veggie Tray

Assorted veggies (8-10). If a different drop off time is needed, please note in the comments and arrangements will be made.

02/21/2019 (Thu) Breakthrough Office, Wood Park Office Bldg 2, Suite 221, 1020 E 146th St, Burnsville, MN 
2:00pm - 6:00pm (5)  
1 of 5 slots filled
Val Kivett

Set Up

Get tables set up, coat racks in place, unload items.

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
10:00am - 1:00pm (2)  

Dining Room Host

Help guests find their seat (troubleshoot if needed), direct to silent auction check out at the end.

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
6:00pm - 9:00pm (2)  
All slots filled
Laura Brannon (2)
Ramona Kaye

Decorate

Decorate dining room, registration area, photo areas & fill popcorn bags.

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
12:00pm - 3:00pm (10)  
6 of 10 slots filled
Shevaun Rottinger
Jennifer Peterson
Rachel Olson
Lisa Smith
Cris Norcross
Ellie Martin
For Jean Robinson

IT Set Up

Set up IT equipment for registration & silent auction (computers, IPads, etc.)

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
1:00pm - 4:00pm (2)  

Greeter

Welcome guests (for those who purchase a ticket, you will be done in time for dinner and program).

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
3:30pm - 7:00pm (4)  
2 of 4 slots filled
Rachel Olson
Val Kivett

Silent Auction Hosts

Roam event room, encourage bidding, answer questions.

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
4:00pm - 7:00pm (4)  
2 of 4 slots filled
Cris Norcross
Ellie Martin
For Jean Robinson

Silent Auction Check-Out Runner

Retrieve items for guests as they check out.

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
8:00pm - 10:00pm (4)  
All slots filled
Jennifer Peterson
Cris Norcross
Ellie Martin
For Jean Robinson
Ellie Martin
For Janie Lalor

Registration Set Up

Set up registration area (computers, etc.)

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
2:00pm - 4:00pm (2)  

Registration

Registration of guests as they arrive.

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
4:00pm - 6:30pm (5)  
All slots filled
Laura Dodd
Jennifer Peterson
Lisa Smith
Christina Meister (2)
Myself and Lisa Cordero

IT Help

Be available and troubleshoot if issues arise. (This person could be someone purchasing a ticket and participating in the event).

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
4:00pm - 9:30pm   
Stephen Kerkvliet

Security

Watching silent auction area (near exits), registration area/hallway.

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
3:00pm - 6:30pm   
Steven Prok
Bob Martin told me to sign up here to help him.
3:00pm - 10:00pm (2)  
All slots filled
Bear
Ellie Martin
Steve R
5:00pm - 9:00pm (2)  
1 of 2 slots filled
Keith Nance

Photographer/Paparazzi (can be amateur or professional w/your own camera - not a cell phone)

Take photos at VIP Meet/Greet, on the red carpet as guests arrive, at our photo area and around the venue throughout the evening. (For those who purchase a ticket, you will be done in time for dinner and program).

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
3:30pm - 6:30pm (2)  
All slots filled
Laura Brannon
Pam Halvorsen
Terriann Rice

Photographer/Paparazzi (can be amateur or professional w/your own camera - not a cell phone)

Take photos on the red carpet as guests arrive, at our photo area and around the venue throughout the evening.

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
6:30pm - 9:00pm   
Terriann Rice

Coat Room

Assist guests with coats before/after event and ensure safety.

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
4:00pm - 9:30pm (2)  
All slots filled
Laura Brannon (2)
Kenyatta Brannon and Annaliese Gulland

Volunteer Attendant

Register/greet volunteers as they arrive, show them where to put their things, help getting them what they need (food, beverages, etc.)

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
3:00pm - 6:30pm   
Janie Lalor
Janie Lalor
6:30pm - 9:00pm   
Janie Lalor
Janie Lalor

Silent Auction Set-Up

Assist with setting up silent auction items at the event.

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
2:00pm - 4:00pm (4)  
2 of 4 slots filled
Laura Brannon (2)
Melissa Stanton

Silent Auction Check-Out

Check out guests using OneCause software (training provided).

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
8:00pm - 10:00pm (4)  
3 of 4 slots filled
Laura Brannon
Melissa Stanton
Ellie Martin
Chris Pahl

Talent Attendant

Greet talent as they arrive, show them where to put their things, get them what they need (beverages, etc). Exact time TBD.

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
3:30pm - 7:00pm   
Laura Lair

VIP Attendant

Manages VIP List - welcomes VIP guests (sponsors, board, program participants) for Meet & Greet, shows them to dinner table.

02/23/2019 (Sat) Best Western Premier, 14201 Nicollet Ave, Burnsville, MN 
3:30pm - 7:00pm   
Laura Lair

Thank You Cards

Writing thank you cards to auction donors, corporate sponsors, volunteers (thank you cards provided).

03/02/2019 (Sat) Breakthrough Office, Wood Park Office Bldg 2, Suite 221, 1020 E 146th St., Burnsville, MN 
10:00am - 1:00pm (4)  
2 of 4 slots filled
Shevaun Rottinger
Eleanor Martin
1:00pm - 4:00pm (4)  
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