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UUCE

Roaring Twenties Gala and Auction

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Created by:   UUCE Office Administrator
 
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Available Slot Date (mm/dd/yyyy) Location Time (PST)

Set-Up

01/17/2020 (Fri) UUCE
12:00pm - 4:00pm (4)  
01/18/2020 (Sat)  
12:00pm - 3:00pm (4)  

Set-Up

Set up food and drinks

01/18/2020 (Sat)  
4:00pm - 5:30pm (4)  

Registration

Greet people, confirm or complete registration in computer, provide bidder paddle, direct families to child care area

01/18/2020 (Sat) Main Entrance Hallway 
5:15pm - 6:45pm (3)  

Bartending

Stock, pour and sell alcoholic and non-alcoholic drinks

01/18/2020 (Sat) Social Hall 
5:15pm - 6:45pm (2)  
1 of 2 slots filled
Molly Mae Culligan
6:45pm - 8:30pm (2)  
1 of 2 slots filled
Molly Mae Culligan

Food Tables Monitor

Refresh appetizers and desserts as needed, assist bidders with food selection, neaten tables, collect dishes left scattered about

01/18/2020 (Sat) Sanctuary 
5:15pm - 6:45pm (2)  
6:45pm - 8:30pm (2)  

Auction Table Monitor

Assist bidders in finding items, review bid sheets to spot and address any bidder confusion, close tables by marking winning bids and collecting bid sheets, provide bid sheets to runners

01/18/2020 (Sat) Sanctuary 
5:15pm - 6:45pm (3)  
6:45pm - 8:30pm (3)  

Wine Wall Tender

Attend the Wine Wall, answer bidder's questions, assure bidders complete bidding forms

01/18/2020 (Sat) Sanctuary 
5:15pm - 6:45pm   
6:45pm - 8:30pm   

Runners

Collect paper records of data from bar, raffle sales, silent and live auctions as needed and deliver to data team

01/18/2020 (Sat)  
6:00pm - 7:00pm (2)  
7:00pm - 8:00pm (2)  

Spotter

Assist auctioneer by "spotting" and noting numbers of successful bidders

01/18/2020 (Sat) Auction Stage 
6:00pm - 7:00pm (2)  
7:00pm - 8:00pm (2)  

Data Entry

Receive paper data from runners, enter it into auction database (must be willing to participate in pre-event orientation to using auction software)

01/18/2020 (Sat) Social Hall, southwest corner 
6:30pm - 7:30pm (4)  
7:30pm - 8:30pm (4)  

Cashiering

Receive payment and enter data into auction program; must be willing to participate in pre-event training on using the computer program

01/18/2020 (Sat) Social Hall, southwest corner 
8:00pm - 9:15pm (4)  

Clean-Up - Kitchen and Dishes

Help to package uneaten food, rinse, wash, dry and (if possible) put away dishes

01/18/2020 (Sat) Kitchen 
5:30pm - 7:00pm (3)  
6:45pm - 8:30pm (3)  

Clean-Up - Auction Floor

Gather stray dishes, remove decorations (toss or store as appropriate), remove tablecloths and divide them up for washing, sweep

01/18/2020 (Sat) Social Hall/Sanctuary 
8:00pm - 9:15pm (4)  
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