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Brewfest 2022

SWIRCA & More BrewFest 2022

The SWIRCA BrewFest is a craft beer tasting festival that serves as our largest fundraiser to benefit SWIRCA & More, Southwestern Indiana's Area Agency on Aging. 

The 2022 event will be held on Saturday, September 17 at a new location, the West Side Library Park on popular Franklin Street! The event starts at 5pm for VIP ticket-holders and 6pm for General Admission. It concludes at 9pm.

Every volunteer will receive an exclusive Brewfest VolunBeer T-shirt. Due to supply limitations from our vendors, we must order early. We will do our best to get you your desired shirt size, however it is not guarenteed. 

Must be 21+ to attend event or volunteer during event.

For more information on SWIRCA visit http://www.swirca.org/

BrewFest Info http://www.swirca.org/brewfest ;  Or

Visit our Facebook page https://www.facebook.com/SWIRCAandMoreBrewfest/

Created by:   Rachel Rauch
 
Already signed up? You can change your sign up.

Available Slot Date (mm/dd/yyyy) Location Time (CDT)

Ice Bagger - SWIRCA

The Volunteer Coordinator will give you ice bags. Bag between 1-4pm in Ivy Cafe. Check back to store ice in truck in parking lot and tell them how many bags were filled.

09/12/2022 (Mon) SWIRCA 
1:00pm - 4:00pm (2)  
09/13/2022 (Tue) SWIRCA 
1:00pm - 4:00pm (2)  
09/14/2022 (Wed) SWIRCA 
1:00pm - 4:00pm (2)  
Already filled
09/15/2022 (Thu) SWIRCA 
1:00pm - 4:00pm (2)  
Already filled
09/16/2022 (Fri) SWIRCA 
1:00pm - 4:00pm (2)  
Already filled

Load Penske Truck

Load truck @ SWIRCA with tents, glasses, and other supplies from the building and shed.

09/15/2022 (Thu) SWIRCA 
2:00pm - 4:00pm (10)  

Set Up at the Park

Set up tables, table cloths, hang signs, put up tents, etc.. This will be according to diagram.

09/17/2022 (Sat) West Side Library Park
8:00am - 12:00pm (15)  
Already filled
12:00pm - 4:30pm (15)  
7 of 15 slots filled

Volunteer Check-in Tent

Assist w/ volunteer check-in. All volunteers must be on list to enter. Verify IDs/liquor licenses if pourers, give map, shirt, wristband, & glass. Direct volunteers to assigned area. Give BrewMaster's name.

09/17/2022 (Sat) West Side Library Park
12:00pm - 6:00pm (4)  
3 of 4 slots filled

Vendor Check-In Tent

Verify IDs, liquor license if applicable, hand out glasses and bracelets, vendor packets if applicable, direct vendor to assigned area.

09/17/2022 (Sat) West Side Library Park
12:30pm - 6:00pm   
Already filled

Vendor Runner

Unload Vendor supplies from vehicle, transport to table; Golf cart may be available. If a line forms unload supplies & stack until they can be taken to vendor table.

09/17/2022 (Sat) West Side Library Park
12:30pm - 4:00pm (10)  
8 of 10 slots filled

Traffic Director - Franklin & 10th

Direct vendors to the Vendor Check-In Tent and tell them assistants will unload their vehicle while they check in. They can move their car after it is unloaded.

09/17/2022 (Sat) Corner of Franklin & 10th
12:00pm - 3:00pm   
Already filled
3:00pm - 6:00pm   
Already filled

Traffic Director - 10th & IL

Direct vendors to the Vendor Check-In Tent and tell them assistants will unload their vehicle while they check in. They can move their car after it is unloaded.

09/17/2022 (Sat) Corner of 10th & IL
12:00pm - 3:00pm   
3:00pm - 6:00pm   

Traffic Director - Wabash Median

Direct vendors to the Vendor Check-In Tent and tell them assistants will unload their vehicle while they check in. They can move their car after it is unloaded..

09/17/2022 (Sat) Wabash Median
12:00pm - 3:00pm   
Already filled
3:00pm - 6:00pm   

Cash, Credit Sales & Will Call

Sell Tickets--Must be SWIRCA Employee or Board Member. Cash/Credit/Will Call Ticket Sales

09/17/2022 (Sat) West Side Library Park
4:00pm - 7:30pm (4)  
Already filled

Ticket Scanner - GA

Direct guest to correct line for ticket purchase or entrance area, scan tickets & check bracelets. No one enters without a ticket or armband. Return phone/scanner to BrewMaster at end of the shift.

09/17/2022 (Sat) GA Line 1 - Franklin St.
4:00pm - 7:00pm (4)  
Already filled
GA Line 2 - Franklin St.
4:00pm - 7:00pm (4)  
Already filled

Ticket Scanner - VIP

Direct guest to correct line for ticket purchase or entrance area, scan tickets & check bracelets for VIP ticket-holders. No one enters without a ticket or armband. Return phone/scanner to BrewMaster at end of the shift.

09/17/2022 (Sat) VIP Line 1 - 10th St.
4:00pm - 7:00pm (2)  
Already filled
VIP Line 2 - 10th St.
4:00pm - 7:00pm (2)  
Already filled

ID Check / Bracelets - GA

Walk lines of GA ticket-holders checking ID's (birthdate 9/17/2001), put on bracelets. Check bracelets of those coming in/out make sure glasses are empty before anyone leaves.

09/17/2022 (Sat) GA Line 1 - Franklin St.
4:00pm - 7:00pm (4)  
2 of 4 slots filled
GA Line 2 - Franklin St.
4:00pm - 7:00pm (4)  

ID Check / Bracelets - VIP

Walk lines checking ID's (birthdate 9/17/2001), put on bracelets. Check bracelets of those coming in/out make sure glasses are empty before anyone leaves.

09/17/2022 (Sat) VIP Line 1 - 10th St.
4:00pm - 7:00pm (2)  
Already filled
VIP Line 2 - 10th St.
4:00pm - 7:00pm (2)  
Already filled

Gate/Fence Security

Watch gates making sure guests do not exit with alcohol in glasses when leaving or taking smoke breaks. Make sure no one crosses fence or hands alcohol over to a friend.

09/17/2022 (Sat) Park/Fence Perimeter
4:00pm - 9:00pm (20)  
1 of 20 slots filled

Event Maintenance

Use gator to deliver ice & gather trash. Make sure trash is disposed of properly. Clean up spills, assist vendor needs throughout the event.

09/17/2022 (Sat) Roaming
4:00pm - 10:00pm (5)  
2 of 5 slots filled

First Aid

Evansville Fire Dept will be providing any First Aid needed.

09/17/2022 (Sat) Library
4:30pm - 9:00pm (2)  
Already filled

SWIRCA Table

Sell Half-Pot, SWIRCA Swag Merchandise, must be able to use a Square for credit cards.

09/17/2022 (Sat) West Side Library Park
4:00pm - 9:00pm (3)  
1 of 3 slots filled

Spirits Tent

Verify that guests only have 2 samples PER VENDOR. Mark each guest Bracelet after receiving sample. No sample should leave the spirit area.

09/17/2022 (Sat) Spirits Tent
4:30pm - 9:00pm (4)  
2 of 4 slots filled

Beer / Wine Server (pourer)

MUST have Liquor License--Help vendors serve guest drinks. Samples will be 1 oz for spirits & 2 oz of wines & beer. Cover bathroom breaks for vendor reps.

09/17/2022 (Sat) West Side Library Park
4:30pm - 9:00pm (20)  

VIP Security-VIP Area

Provide Security for VIP. Make sure no one partakes in VIP drinks or uses VIP restrooms without a VIP wristband. (1 volunteer at restrooms, 1 at drink area)

09/17/2022 (Sat) VIP Restrooms & Drink Area
4:00pm - 9:00pm (2)  

Photographer

Take photos of the event, guests, vendors and volunteers

09/17/2022 (Sat) West Side Library Park
4:30pm - 9:00pm (2)  
Already filled

Load Out

Assist vendors at end of event to transport products and supplies to their cars.

09/17/2022 (Sat) West Side Library Park
8:00pm - 10:00pm (8)  

Clean-Up Crew

Disassemble tents, stage, lighting, tables, pack up supplies & other items that go to SWIRCA.

09/17/2022 (Sat) West Side Library Park
9:00pm - 12:00am (30)  
3 of 30 slots filled

BrewMaster Vendor Tent - Carol Mangold

Oversee vendors checking-in and Vendor Tent volunteers. Check ids - everyone must be 21 (9/17/2001) to enter and liquor license (if they are a brewery).

09/17/2022 (Sat) Vendor Tent
12:30pm - 5:30pm   
Already filled

BrewMaster Volunteer Tent/Area - Ashley Mayo

Oversee volunteers in your area. Clean and breakdown your area, stack tables and supplies at end of evening. Check IDs birth date is 9/17/2001

09/17/2022 (Sat) Volunteer Tent
10:00am - 6:00pm   
Already filled

BrewMaster Vendor Runners - Brian Hirshberg

Oversee Vendor Runners-Unload Vendor supplies from vehicle, transport to table. If a line forms unload supplies & stack until can be taken to vendor table.

09/17/2022 (Sat) West Side Library Park
12:00pm - 6:00pm   
Already filled

BrewMaster Will Call - Deb Bivens

Assist guests with will call tickets, wrist bands, oversee volunteers at Will Call Tent. At end of evening break down tables, throw away table covering & gather trash, have everything ready to load on truck.

09/17/2022 (Sat) West Side Library Park
3:00pm - 8:30pm   
Already filled

BrewMaster Ticket Sales - Keith Patterson

Same Day Sales table. Oversee in person and online sales, pick up excess cash from SWIRCA table. End of evening clean, breakdown area, stack tables. Make sure area is clean and ready to load on truck.

09/17/2022 (Sat) West Side Library Park
2:00pm - 8:30pm   
Already filled

BrewMaster Vendors 1 - Amber Ferrari

Oversee vendors in the park. Make sure vendors are happy and have what they need. Call for ice or trash pick-up if needed. At end of evening clean and breakdown your area.

09/17/2022 (Sat) West Side Library Park - Left Half
12:00pm - 9:30pm   
Already filled

BrewMaster Vendors 2 - Gina Downs

Oversee vendors in the park. Make sure vendors are happy and have what they need. Call for ice or trash pick-up if needed. At end of evening clean and breakdown your area.

09/17/2022 (Sat) West Side Library Park - Right Half
12:00pm - 9:30pm   
Already filled

BrewMaster - VIP - Rhonda Zuber

Oversee volunteers in your area. Make sure vendors have ice, call for ice or trash pick-up if needed. Only guests with VIP wristbands enter your area. At end of evening clean and breakdown your area.

09/17/2022 (Sat) VIP Area
2:00pm - 9:30pm   
Already filled

BrewMaster - Spirits - Tim & Cady Clark

Oversee volunteers, Mark bracelets for 2 spirits samples per vendor per person. Call for trash pick-up if needed. At end of evening clean & breakdown tables in your area and stack against the wall for clean up crew to pick up at end of evening.

09/17/2022 (Sat) Spirits Tent
2:00pm - 9:30pm (2)  
Already filled

BrewMaster- Entrances/Check-In - Shelly Dunn

Oversee check-in & ticket scanners/ID checkers (VIP and GA). Manage volunteers and check-in process (IDs, bracelets, phones/scanners) manage shift transfers. End of evening clean breakdown tables, stack against wall. Return phones to Volunteer Tent.

09/17/2022 (Sat) GA Lines (Franklin St.) & VIP Lines (10th St.) 
2:00pm - 8:30pm   
Already filled

BrewMaster - Ice/Trash - Brian & Larry

Oversee Ice, Trash and Maintenance

09/17/2022 (Sat) West Side Library Park
2:00pm - 9:30pm (2)  
Already filled

BrewMaster Event Coordinators - Monica & Rachel

Oversee entire event

09/17/2022 (Sat) West Side Library Park
7:00am - 11:55pm (2)  
Already filled

BrewMaster - Gate/Fence Security - Aaron Mayo

Oversee Gate/Fence security volunteers. Make sure no one climbs over or hands alcohol over the fence. No alcohol allowed outside the fence.

09/17/2022 (Sat) West Side Library Park
2:00pm - 9:30pm   
Already filled

BrewMaster - Wine Tent - Kristin Hood

Oversee Wine Tent area and pourers. Break down tables at the end of the night.

09/17/2022 (Sat) West Side Library Park
2:00pm - 9:30pm   
Already filled
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