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BrewFest 2021

SWIRCA & More BrewFest 2021

The SWIRCA BrewFest serves as a fundraiser to benefit SWIRCA & More, Southwestern Indiana's Area Agency on Aging. 

The 2021 event will be held on Saturday, October 16th at Historic Bosse Field. 6-9 pm with VIPs & SIPs entering at 5 pm.

Please sign-up early to ensure you receive the correct size t-shirt. You will receive a volunteer shirt, however due to supply demands we cannot guarantee you will receive your size if you register after September 1, 2021.

Must be 21+ to attend event or volunteer during event.

For more information on SWIRCA visit http://www.swirca.org/

BrewFest Info http://www.swirca.org/brewfest ;  Or

Visit our Facebook page https://www.facebook.com/SWIRCAandMoreBrewfest/

Created by:   Kim Morehead
 
Already signed up? You can change your sign up.

Available Slot Date (mm/dd/yyyy) Location Time (CDT)

Ice Bagger

Contact Kim Morehead to obtain ice bags. Bag anytime between 9am-4pm go to Otters office at Main gate. Staff will direct you to ice machine. Pack ice in bags store in cooler near ice machine. Call Kim at 812-492-7462 to tell her how many bags were filled.

10/11/2021 (Mon) Bosse Field 
9:00am - 4:00pm (2)  
Already filled
10/12/2021 (Tue) Bosse Field 
9:00am - 4:00pm (2)  
Already filled
10/13/2021 (Wed) SWIRCA 
1:00pm - 4:00pm (2)  
Already filled
10/14/2021 (Thu) SWIRCA 
1:00pm - 4:00pm (2)  
1 of 2 slots filled

Ice Bagger

Contact Kim Morehead to obtain ice bags. Bag anytime between 9am-4pm go to Otters office at Main gate. Staff will direct you to ice machine. Pack ice in bags store in cooler near ice machine. Call Kim at 812-492-7462 to tell her how many bags filled.

10/15/2021 (Fri) Bosse Field 
9:00am - 4:00pm (2)  
Already filled

Ice Bagger - SWIRCA

Kim Morehead will ice give you bags. Bag anytime after 1:00pm in Ivy Cafe. Check in with Kim and store ice in truck in parking lot. Let Kim how many bags were filled.

10/13/2021 (Wed) SWIRCA 
1:00pm - 4:00pm (2)  
Already filled
10/14/2021 (Thu) SWIRCA 
1:00pm - 4:00pm (2)  
Already filled
10/15/2021 (Fri) SWIRCA 
1:00pm - 4:00pm (2)  
Already filled

Unload & Set Up

Unload truck @ Bosse Field & set up area according to diagram. Set up tables and table cloths Put supplies under tables. CS 16

10/15/2021 (Fri) 3rd Base Gate 
10:00am - 4:00pm (22)  
15 of 22 slots filled

Set Up @Bosse Field

Set up tables, table cloths, hang signs, put up tents, inventory area. This will be according to diagram.

10/16/2021 (Sat) 3rd Base Gate 
8:00am - 2:00pm (16)  
Already filled

Volunteer Check-in Tent

Assist w/Volunteer Check-in all volunteers must be on list to enter Verify IDs/liquor licenses if pourers, give map/show location, pass out glasses, t-shirts, wrist bands. Direct volunteers to assigned area give BrewMasters name.

10/16/2021 (Sat) 3rd Base Gate 
2:00pm - 6:30pm (8)  
7 of 8 slots filled

Vendor Check-In Tent

Verify IDs, Liquor license if applicable, hand out glasses and bracelets, vendor packets if applicable, direct vendor to assigned area, direct vendors where to park vehicle.

10/16/2021 (Sat) 3rd Base Gate 
12:30pm - 6:00pm   
Already filled

Vendor Runner

Vendors are NOT to leave their vehicle. Unload Vendor supplies from vehicle, transport to table; Gators available. If a line forms unload supplies & stack until can be taken to vendor table.

10/16/2021 (Sat) 3rd Base Gate 
12:30pm - 3:00pm (10)  
Already filled
3:00pm - 6:00pm (10)  
9 of 10 slots filled

Parking Lot Flagger

Flagger will direct Vendors to the unloading area, instruct Vendors that assistants will unload their vehicle while they check in at Vendor Check-In Tent they can move their car after it is unloaded.

10/16/2021 (Sat) Parking Lot - Near Heidelbach Entrance 
12:30pm - 3:00pm   
Already filled
3:00pm - 6:00pm   
Already filled

Parking Lot Attendant

Ensure Vendors do NOT leave vehicle while being unloaded. Instruct vendors where to park after unloaded.

10/16/2021 (Sat) Parking lot Entrance 
12:30pm - 3:00pm   
Already filled
3:00pm - 6:00pm   
Already filled

Don Mattingly Way Parking Lot Attendant

Provide security at the Don Mattingly Way parking lot entrance. Direct Vendors to enter from the Heidelbach entrance only. General Admission and Handicap parking can be accessed from the Don Mattingly Way entrance only.

10/16/2021 (Sat) Don Mattingly Way 
12:30pm - 3:00pm   
Already filled
3:00pm - 6:00pm   
Already filled

Heidelbach Parking Lot Attendant

Provide security at Heidlebach parking lot entrance. Instruct Vendors where to unload & park, assistants will unload vehicles while Vendors check-in at Vendor Check-In Tent. Vendors can move their vehicle to a permanent parking spot after check-in.

10/16/2021 (Sat) Heidelbach Ave 
12:30pm - 3:00pm   
Already filled
3:00pm - 6:00pm   
Already filled

Cash, Credit Sales & Will Call

Sell Tickets--Must be SWIRCA Employee or Board Member. Cash/Credit/Will Call Ticket Sales

10/16/2021 (Sat) Main Gate Lawn 
4:00pm - 7:30pm (4)  
Already filled

Ticket Scanner

Direct guest to correct line for ticket purchase or entrance area, scan tickets & check bracelets. No one enters without a ticket or armband. Return phone/scanner to BrewMaster at end of the shift.

10/16/2021 (Sat) VIP 1st Base Gate Line 
4:00pm - 6:00pm (4)  
2 of 4 slots filled
Main Gate 1 Line 
4:00pm - 7:00pm (4)  
Already filled
Main Gate 2 Line 
4:00pm - 7:00pm (4)  
Already filled
North Concourse Line 
4:00pm - 7:00pm (4)  
Already filled
South Concourse Gate Line 
4:00pm - 7:00pm (4)  
Already filled
Main Gate 1 Line 
6:45pm - 9:00pm (2)  
1 of 2 slots filled
Main Gate 2 Line 
6:45pm - 9:00pm (2)  
1 of 2 slots filled

ID Check / Bracelets

Walk lines checking ID's (birthdate 10/16/2000), put on bracelets. VIP Gate-Check bracelets of those coming in/out make sure glasses are empty before anyone leaves.

10/16/2021 (Sat) Main Gate 1 Line 
4:00pm - 7:00pm (4)  
3 of 4 slots filled
Main Gate 2 Line 
4:00pm - 7:00pm (4)  
3 of 4 slots filled
North Concourse Gate Line 
4:00pm - 7:00pm (4)  
Already filled
South Concourse Gate Line 
4:00pm - 7:00pm (4)  
Already filled
Main Gate 1 Line 
6:45pm - 9:00pm (2)  
Already filled
Main Gate 2 Line 
6:45pm - 9:00pm (2)  
1 of 2 slots filled

Gate Security

Watch gate making sure guests do not exit with alcohol in glasses when leaving or taking smoke breaks. Direct guests to Main Gate for entrance after all gates close

10/16/2021 (Sat) 1st Base VIP Gate 
4:30pm - 7:00pm (2)  
Already filled
3rd Base Gate 
4:30pm - 7:00pm (2)  
Already filled
Main Gate 1 
4:30pm - 7:00pm   
Already filled
Main Gate 2 
4:30pm - 7:00pm   
Already filled
North Concourse Gate 
4:30pm - 7:00pm (2)  
Already filled
South Concourse Gate 
4:30pm - 7:00pm   
Already filled
1st Base VIP Gate 
6:45pm - 9:00pm (2)  
Already filled
3rd Base Gate 
6:45pm - 9:00pm (2)  
Already filled
Main Gate 1 
6:45pm - 9:00pm   
Already filled
Main Gate 2 
6:45pm - 9:00pm   
North Concourse Gate 
6:45pm - 9:00pm (2)  
1 of 2 slots filled
South Concourse Gate 
6:45pm - 9:00pm (2)  
Already filled

Ivy Catering

Assist in the Ivy Catering Booth

10/16/2021 (Sat) Infield 
4:00pm - 9:30pm (8)  
Already filled

Event Maintenance

Use gator to deliver ice & gather trash. Make sure trash is disposed of properly. Clean up spills, assist vendor needs throughout the event, breakdown at end of event

10/16/2021 (Sat) Roaming 
4:30pm - 10:00pm (5)  
2 of 5 slots filled

First Aid

Evansville Fire Dept will be providing any First Aid needed.

10/16/2021 (Sat) Main Gate 
4:30pm - 9:00pm (2)  
Already filled

SWIRCA Table

Sell Bourbon Raffle Tickets, SWIRCA Swag Merchandise, must be able to use a Square for credit cards use hand sanitizer or gloves.

10/16/2021 (Sat) Out Field 
4:30pm - 9:00pm (4)  
3 of 4 slots filled

Dyario Table

Sell Dyario merchandise during BrewFest located center field next to BrewFest Merch Table

10/16/2021 (Sat) Out Field 
4:30pm - 9:00pm (3)  
Already filled

Merchandise Hawker

Walk the entrance lines and festival selling BrewFest merch, direct guests to table selling merch, hats, shirts & glass lanyards.. Use hand sanitizer.

10/16/2021 (Sat) Roaming 
4:30pm - 9:00pm (2)  
1 of 2 slots filled

Spirit Drink Verifier

Verify that guests only have 2 shots PER VENDOR. Mark each guest Bracelet after receiving shot. No sample will leave the spirit area.

10/16/2021 (Sat) Spirits 
4:30pm - 9:00pm (4)  
3 of 4 slots filled

Spirits Server (pourer)

MUST have Liquor License--Will help vendors serve guest drinks. Samples will be 1 oz for spirits & 2 oz of wines & beer.

10/16/2021 (Sat) Spirits 
4:30pm - 9:00pm (2)  

Food Servers

Assist Food Vendors -- Serve samples to guests

10/16/2021 (Sat) Left Field 
4:30pm - 9:00pm (6)  

Beer / Wine Server (pourer)

MUST have Liquor License--Help vendors serve guest drinks. Samples will be 1 oz for spirits & 2 oz of wines & beer.

10/16/2021 (Sat) Outfield 
4:30pm - 9:00pm (70)  
31 of 70 slots filled

VIP - Food Server

Serve food in VIP help keep the tables wiped and clean. Help pick up any trash in the area to keep it looking neat.

10/16/2021 (Sat) VIP 
4:00pm - 9:30pm (2)  
Already filled

VIP Security-Inside Gate

Provide Security for VIP. Make sure no one enters with out a VIP wristband

10/16/2021 (Sat) VIP 
4:30pm - 9:00pm (2)  
Already filled

Photographer

Take photos of the event, guests, vendors and volunteers

10/16/2021 (Sat) 3rd Base Gate 
4:30pm - 9:00pm (2)  
Already filled

Load Out

Assist vendors at end of event using gators to transport product and supplies

10/16/2021 (Sat) 3rd Base Gate 
8:00pm - 10:00pm (4)  
1 of 4 slots filled

Recycle Crew

Collect and separate glass, cardboard & cans. Cardboard go in Recycle dumpster at Bosse. The glass and cans will be stored in the barn until Sunday morning.

10/16/2021 (Sat) 3rd Base Gate 
8:00pm - 10:00pm (4)  

Breakdown after event

disassemble tents, stage, lighting, tables, pack up supplies & other items that go to SWIRCA in the AM.

10/16/2021 (Sat) Bosse Field 
9:00pm - 10:00pm (20)  
1 of 20 slots filled

SUNDAY Breakdown, Clean up, Load up & Unload @SWIRCA

Load truck, clean bathrooms, clean field of debris & trash. Unload truck at SWIRCA & clean tables, put away supplies. CS 12-16

10/17/2021 (Sun) Bosse Field 
8:00am - 1:00pm (20)  
14 of 20 slots filled

BrewMaster Vendor Tent - Ashley Mayo

Oversee vendors checking-in make sure only vendors with GREEN wrist bands enter the vendor gate (3rd base) Check ids everyone must be 21 (10/16/2000) to enter and liquor license (if they are a brewery).

10/16/2021 (Sat) 3rd Base Gate 
12:30pm - 5:30pm   
Already filled

BrewMaster Volunteer Tent/Area - Kim Morehead

Oversee volunteers in your area. Clean and breakdown your area, stack tables and supplies into 3rd base gate at end of evening. Check IDs birth date is 10/16/2000

10/16/2021 (Sat) 3rd Base Gate 
10:00am - 9:30pm   
Already filled

BrewMaster Vendor Runners - Brian Hirshberg

Oversee Vendor Runners-Vendors are NOT to leave their vehicle. Unload Vendor supplies from vehicle, transport to table; Gators available. If a line forms unload supplies & stack until can be taken to vendor table.

10/16/2021 (Sat) 3rd Base Gate 
12:30pm - 6:00pm   
Already filled

BrewMaster Will Call - Deb Bivens

Assist guests with will call tickets, wrist bands, oversee volunteers at Will Call Tent. At end of evening break down tables, throw away table covering & gather trash, have everything ready to load on truck on Sunday.

10/16/2021 (Sat) Main Gate Lawn 
3:00pm - 9:30pm   
Already filled

BrewMaster Ticket Sales - Keith Patterson

Ticket sales-"Day Of" table or Ticket Gate. Oversee cash, credit card and eventbright sales, pick up excess cash from SWIRCA table. End of evening clean, breakdown area, stack tables. Make sure area is clean and ready to load on truck on Sunday.

10/16/2021 (Sat) Main Gate 
2:00pm - 9:30pm   
Already filled

BrewMaster Lead Outfield Left - Amber Ferrari

Oversee Vendor BrewMasters (2) in Left Outfield area. Make sure vendors are happy and having a good time. Call for ice or trash pick-up if needed. At end of evening clean and breakdown your area.

10/16/2021 (Sat) Outfield Left 
12:00pm - 9:30pm   
Already filled

Vendor BrewMaster-Outfield Left

Assist Lead BrewMaster in the Outfield Left - make contact with vendors and make sure they have ice and trash is picked up. If vendors need anything relay message to BrewMaster

10/16/2021 (Sat) Outfield Left 
12:00pm - 9:30pm (2)  
Already filled

BrewMaster Lead Outfield Right - Gina Downs

Oversee Vendor BrewMasters (2) in Right Outfield area. Make sure vendors are happy and having a good time. Call for ice or trash pick-up if needed. At end of evening clean and breakdown your area.

10/16/2021 (Sat) Outfield Right 
12:00pm - 9:30pm   
Already filled

Vendor BrewMaster-Outfield Right

Assist Lead BrewMaster in the Outfield Right - make contact with vendors and make sure they have ice and trash is picked up. If vendors need anything relay message to BrewMaster

10/16/2021 (Sat) Outfield Right 
12:00pm - 9:30pm (2)  
Already filled

BrewMaster Lead Infield - Melanie Garland

Oversee Vendor BrewMasters (3) in the Infield area. Make sure vendors are happy and having a good time. Call for ice or trash pick-up if needed. At end of evening clean and breakdown your area.

10/16/2021 (Sat) Infield 
12:00pm - 9:00pm   
Already filled

Vendor BrewMaster-Infield

Assist Lead BrewMaster in the Infield - make contact with vendors and make sure they have ice and trash is picked up. If vendors need anything relay message to BrewMaster

10/16/2021 (Sat) Infield 
12:30pm - 9:00pm (3)  
Already filled

BrewMaster-VIP - Rhonda Zuber

Oversee volunteers in your area. Make sure vendors have ice, call for ice or trash pick-up if needed. Only guests with VIP wristbands (RED) enter your area. At end of evening clean and breakdown your area. Volunteers can leave at 9:00pm

10/16/2021 (Sat) VIP 
2:00pm - 9:30pm   
Already filled

BrewMaster-Spirits - Tim Clark

Oversee volunteers, Check IDs Bracelets, phones/scanners. Call for trash pick-up if needed. At end of evening clean & breakdown tables in your area and stack against the wall for clean up crew to pick up at end of evening.

10/16/2021 (Sat) Spirits 
2:00pm - 9:30pm   
Already filled

BrewMaster-Concourse - Shelly Dunn

Oversee check-in procedures at gates (VIP and Main). Manage volunteers and check in process (IDs, bracelets, phones/scanners) manage shift transfers. Call for trash pick-up & ice. End of evening clean breakdown tables, stack against wall for clean-up crew

10/16/2021 (Sat) Concourse / Check IDs-Bracelets 
2:00pm - 9:30pm   
Already filled

BrewMaster-North Concourse Kelsey Sellers

Oversee volunteers in your area. Call for trash pick-up if needed. At end of evening clean and breakdown your area.

10/16/2021 (Sat) North Concourse 
2:00pm - 9:30pm   
Already filled

BrewMaster - South Concourse Ashley Hollen

Oversee volunteers in your area. Call for trash pick-up if needed. At end of evening clean and breakdown your area.

10/16/2021 (Sat) Main Gate 
2:00pm - 9:30pm   
Already filled

BrewMaster-Ice/Trash - Brian & Larry

Oversee Ice, Trash and Maintenance

10/16/2021 (Sat) 3rd Base Gate 
2:00pm - 9:30pm (2)  
Already filled

BrewMaster Floaters - Monica & Rachel

Oversee entire event

10/16/2021 (Sat) Bosse Field 
8:00am - 10:00pm (2)  
Already filled
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