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BrewFest 2019

SWIRCA & More BrewFest 2019

The SWIRCA Brewfest serves as a fundraiser to benefit SWIRCA & More, Southwestern Indiana's Area Agency on Aging. 

The 2019 event will be held on Saturday, September 28th at Historic Bosse Field. 6-9 pm with VIPs & SIPs entering at 5 pm.

Must be 21+ to attend event or volunteer during event.

For more information on SWIRCA visit http://www.swirca.org/

BrewFest Info http://www.swirca.org/brewfest ;  Or

Visit our Facebook page https://www.facebook.com/SWIRCAandMoreBrewfest/

 

Created by:   Kim Morehead
 
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Available Slot Date (mm/dd/yyyy) Location Time (CDT)

Ice Bagger

Bag Ice at Bosse Field

09/23/2019 (Mon) Bosse Field 
9:00am - 4:00pm (2)  
Already filled

Ice Bagger

Bag ice at SWIRCA

09/23/2019 (Mon) SWIRCA 
1:30pm - 3:00pm (2)  
Already filled

Organizing & Packing

Help pack & organize supplies for each area

09/24/2019 (Tue) SWIRCA 
8:00am - 4:00pm (2)  
1 of 2 slots filled

Ice Bagger

Bag Ice anytime between the hours of 9am and 4pm at Bosse Field, store ice in cooler near ice machine.

09/24/2019 (Tue) Bosse Field 
9:00am - 4:00pm (2)  

Ice Bagger

Bag ice at SWIRCA

09/24/2019 (Tue) SWIRCA 
1:30pm - 3:00pm (2)  
Already filled

Ice Bagger

Bag Ice anytime between the hours of 9am and 4pm at Bosse Field, store ice in cooler near ice machine.

09/25/2019 (Wed) Bosse Field 
9:00am - 4:00pm (2)  
Already filled

Ice Bagger

Bag ice at SWIRCA

09/25/2019 (Wed) SWIRCA 
1:30pm - 3:00pm (2)  
Already filled

Ice Bagger

Bag Ice anytime between the hours of 9am and 4pm at Bosse Field, store ice in cooler near ice machine.

09/26/2019 (Thu) Bosse Field 
9:00am - 4:00pm (2)  

Load Truck

Sort supplies & Load supplies on truck

09/26/2019 (Thu) SWIRCA 
10:00am - 4:00pm (10)  
3 of 10 slots filled

Ice Bagger

Bag ice at SWIRCA

09/26/2019 (Thu) SWIRCA 
1:30pm - 3:00pm (2)  
Already filled

Unload & Set Up

Unload truck @ Bosse Field & set up area according to diagram. Put supplies under tables (community service-20)

09/27/2019 (Fri) 3rd Base Gate 
10:00am - 2:00pm (13)  
Already filled

Ice Bagger

Bag Ice anytime between the hours of 9am and 4pm at Bosse Field, store ice in cooler near ice machine.

09/27/2019 (Fri) Bosse Field 
9:00am - 4:00pm (2)  
1 of 2 slots filled

Sales--Tickets

Assist Administration Office with Ticket Sales

09/27/2019 (Fri) SWIRCA 
12:05pm - 5:30pm   
Already filled

Set Up @Bosse Field

Set up Tables, skirt tables, hang signs, put up tents, inventory area. This will be according to diagram. (community service 10)

09/28/2019 (Sat) 3rd Base Gate 
10:00am - 1:00pm (20)  
Already filled

Volunteer Check-in Tent

Assist with Volunteer Check-in. All volunteers must be on list to enter. Verify IDs & liquor licenses if applicable, give map & show location, pass out glasses, t-shirts (or wrist band) & programs. Direct volunteers to area they are assigned.

09/28/2019 (Sat) 3rd Base Gate 
10:00pm - 6:30pm (4)  
Already filled

Vendor Check-In Tent

Verify IDs, Liquor license if applicable, hand out glasses and bracelets, vendor packets if applicable, direct vendor to assigned area, direct vendors where to park vehicle.

09/28/2019 (Sat) 3rd Base Gate 
1:00pm - 5:00pm (2)  
Already filled

Vendor Runner

Vendors are NOT to leave their vehicle. Unload Vendor supplies from vehicle, transport to vendor table & unload items; will be using Gators. If a line forms unload supplies & stack until can be taken to vendor table.

09/28/2019 (Sat) 3rd Base Gate 
1:00pm - 5:00pm (7)  
Already filled

Parking Lot Flagger

Flagger will direct Vendors to the unloading area, instruct Vendors that assistants will unload their vehicle while they check in at Vendor Check-In Tent they can move their car after it is unloaded.

09/28/2019 (Sat) Don Mattingly Way 
1:00pm - 5:00pm   
Already filled

Parking Lot Attendant

Ensure Vendors do NOT leave vehicle while being unloaded. Instruct vendors where to park after unloaded.

09/28/2019 (Sat) Parking lot Entrance 
1:00pm - 5:00pm   
Already filled

Don Mattingly Way Parking Lot Attendant

Provide security at the Don Mattingly Way parking lot entrance. Direct Vendors to enter from the Heidelbach entrance only. General Admission and Handicap parking can be accessed from the Don Mattingly Way entrance only.

09/28/2019 (Sat) Don Mattingly Way 
1:00pm - 5:00pm   
Already filled

Heidelbach Parking Lot Attendant

Provide security at Heidlebach parking lot entrance. Instruct Vendors where to unload & park, assistants will unload vehicles while Vendors check-in at Vendor Check-In Tent. Vendors can move their vehicle to a permanent parking spot after check-in.

09/28/2019 (Sat) Heidelbach Ave  
1:00pm - 5:00pm   
Already filled

Cash, Credit Sales & Will Call

Sell Tickets--Must be SWIRCA Employee. Cash/Credit/Will Call Ticket Sales

09/28/2019 (Sat) Main Gate Lawn 
4:00pm - 9:00pm (6)  
4 of 6 slots filled

ID Check / Bracelets

Walk lines checking ID's (birthdate 9/28/1998), put on bracelets. VIP Gate-Check bracelets of those coming in/out make sure glasses are empty before anyone leaves.

09/28/2019 (Sat) Main Gate 1 
4:00pm - 7:00pm (4)  
Already filled
Main Gate 2 
4:00pm - 7:00pm (4)  
Already filled
Spirits First Base Gate 
4:00pm - 7:00pm (4)  
Already filled
VIP North Concourse Gate 
4:00pm - 7:00pm (4)  
Already filled
Main Gate 1 
6:45pm - 9:00pm (4)  
Main Gate 2 
6:45pm - 9:00pm (4)  
VIP North Concourse Gate 
6:45pm - 9:00pm (4)  
2 of 4 slots filled

Ticket Scanner

Direct guest to correct line for ticket purchase or entrance area, scan tickets & check bracelets. No one enters without a ticket or armband. Return phone/scanner to BrewMaster at end of the shift.

09/28/2019 (Sat) Main Gate 1 
4:00pm - 7:00pm (4)  
Already filled
Main Gate 2 
4:00pm - 7:00pm (4)  
Already filled
Spirits First Base Gate 
4:00pm - 7:00pm (4)  
Already filled
Main Gate 1 
6:45pm - 9:00pm (4)  
Main Gate 2 
6:45pm - 9:00pm (4)  

Ticket Scanner VIP

Direct guest to the correct line for ticket purchase or entrance area, scan tickets & check bracelets. No one enters without a ticket or armband. Return phone/scanner to BrewMaster at the end of the shift.

09/28/2019 (Sat) VIP North Concourse Gate 
4:00pm - 7:00pm (2)  
Already filled

Ivy Catering

Assist in the Ivy Catering Booth

09/28/2019 (Sat) 1st Base Gate 
4:00pm - 9:30pm (8)  
Already filled

Glass & Maps

Pass out Glasses & Maps to each guest, verify bracelets, answer questions. Help stack leftover boxes and put to side.

09/28/2019 (Sat) Main Gate Line 1 
4:30pm - 7:00pm (2)  
Already filled
Main Gate Line 2 
4:30pm - 7:00pm (2)  
Already filled
Spirits 1st Base Gate 
4:30pm - 7:00pm (2)  
Already filled
VIP North Concourse 
4:30pm - 7:00pm (2)  
Already filled

Event Maintenance

Use gator to deliver ice & gather trash. Make sure trash is disposed of properly. Clean up spills, assist vendor needs throughout the event, breakdown at end of event

09/28/2019 (Sat) Roaming 
4:30pm - 10:00pm (4)  
Already filled

First Aid

Evansville Fire Dept will be providing any First Aid needed.

09/28/2019 (Sat) Main Gate 
4:30pm - 9:00pm (2)  
Already filled

Half Pot Hawker

Walk the event selling tickets for half pot. Guest do not have to be present to win. Winner will be announced at 8:30pm and on Facebook.

09/28/2019 (Sat) Roaming 
4:30pm - 8:00pm (2)  
Already filled

SWIRCA Table

Sell half pot, SWIRCA swag merchandise, answer questions from guests. Tickets 1 for $1, 3 for $2 or 7 for $5. Winner will be announced at 8:30pm & on Facebook. Winner does not have to be present to win.

09/28/2019 (Sat) Out Field 
4:30pm - 9:00pm (2)  
Already filled

D'yario Table

D'yario Table will be set up at the SWIRCA Table location

09/28/2019 (Sat) Out Field 
4:30pm - 9:00pm (4)  
Already filled

Merchandise Hawker

Walk the entrance lines and festival selling BrewFest shirts, Hats, Pretzel Necklaces, and Lanyards

09/28/2019 (Sat) Roaming 
4:30pm - 9:00pm (2)  
1 of 2 slots filled

Ice Runners

Deliver Ice to Vendors using a gator.

09/28/2019 (Sat) Roaming 
4:30pm - 9:00pm (2)  
Already filled

Spirit Drink Verifier

Verify that guest only have 2 shots per vendor. Mark each guest Bracelet after receiving shot. No sample will leave the spirit area.

09/28/2019 (Sat) Spirits 
4:30pm - 9:00pm (4)  
Already filled

Spirits Server (pourer)

MUST have Liquor License--Will help vendors serve guest drinks. Samples will be 1 oz for spirits & 2 oz of wines & beer.

09/28/2019 (Sat) Spirits 
4:30pm - 9:00pm (10)  

Food Servers

Assist Food Vendors -- Serve samples to guests

09/28/2019 (Sat) Left Field 
4:30pm - 9:00pm (20)  
3 of 20 slots filled

Beer / Wine Server (pourer)

MUST have Liquor License--Will help vendors serve guest drinks. Samples will be 1 oz for spirits & 2 oz of wines & beer.

09/28/2019 (Sat) Out Field 
4:30pm - 9:00pm (50)  
13 of 50 slots filled

VIP - Food Server

Serve food in VIP help keep the tables wiped and clean. Help pick up any trash in the area to keep it looking neat.

09/28/2019 (Sat) VIP 
4:00pm - 9:30pm (2)  
Already filled

VIP Security

Provide Security for VIP. Make sure no one enters with out a VIP wristband

09/28/2019 (Sat) VIP 
4:30pm - 9:00pm (2)  
Already filled

Photographer

Take photos of the event, guests, vendors and volunteers

09/28/2019 (Sat) 3rd Base Gate 
4:30pm - 9:00pm   
Already filled

BrewMaster - Left Field - Aaron Haire & James Downs

Oversee volunteers in your area. Make sure vendors are happy and having a good time. Call for ice or trash pick-up if needed. At end of evening clean and breakdown your area.

09/28/2019 (Sat) Left Field 
12:00pm - 9:30pm (2)  
Already filled

BrewMaster-Right Field - Gina Downs & Amber Ferrari

Oversee volunteers in your area. Make sure vendors are happy and having a good time. Call for ice or trash pick-up if needed. At end of evening clean and breakdown your area.

09/28/2019 (Sat) Right Field 
12:00pm - 9:30pm (2)  
Already filled

BrewMaster-VIP - Rhonda Zuber

Oversee volunteers in your area. Make sure vendors have ice, call for ice or trash pick-up if needed. Only guests with red checkered or solid red wristbands enter your area. At end of evening clean and breakdown your area. Volunteers can leave at 9:00pm

09/28/2019 (Sat) VIP 
2:00pm - 9:30pm   
Already filled

BrewMaster-Spirits - Tim Clark

Oversee volunteers, Check IDs Bracelets, phones/scanners. Call for trash pick-up if needed. At end of evening clean & breakdown tables in your area and stack against the wall for clean up crew to pick up at end of evening.

09/28/2019 (Sat) Spirits 
2:00pm - 9:30pm   
Already filled

BrewMaster-Concourse - Erin Davis

Oversee check-in procedures at gates (VIP and Main). Manage volunteers and check in process (IDs, bracelets, phones/scanners) manage shift transfers. Call for trash pick-up & ice. End of evening clean breakdown tables, stack against wall for clean-up crew

09/28/2019 (Sat) Concourse / Check IDs-Bracelets 
2:00pm - 9:30pm   
Already filled

BrewMaster Volunteer Tent/Area - Kim Morehead

Oversee volunteers in your area. Clean and breakdown your area, stack tables and supplies into 3rd base gate at end of evening. Check IDs birth date is 9/28/1998

09/28/2019 (Sat) 3rd Base Gate 
10:00am - 9:30pm   
Already filled

BrewMaster Will Call - Deb Bivens

Assist guests with will call tickets, wrist bands, oversee volunteers at Will Call Tent. At end of evening break down tables, throw away plastic skirts, table covering & gather trash, have everything ready to load on truck on Sunday.

09/28/2019 (Sat) Main Gate Lawn 
2:00pm - 9:30pm   
Already filled

BrewMaster Ticket Sales - Keith Patterson

Ticket sales-"Day Of" table or Ticket Gate. Oversee cash, credit card and eventbright sales, pick up excess cash from SWIRCA table. End of evening clean, breakdown area, stack tables. Make sure area is clean and ready to load on truck on Sunday.

09/28/2019 (Sat) Main Gate 
2:00pm - 9:30pm   
Already filled

BrewMaster Vendor Tent - Dennis Gunther

Oversee vendors checking-in make sure only vendors with PURPLE wrist bands enter the vendor gate (3rd base) Check ids everyone must be 21 (9-28-1998) to enter and liquor license (if they are a brewery).

09/28/2019 (Sat) 3rd Base Gate New 
12:00pm - 6:00pm   
Already filled

BrewMaster-VIP Check-In Shelly Dunn

Oversee volunteers in your area. Call for trash pick-up if needed. At end of evening clean and breakdown your area.

09/28/2019 (Sat) North Concourse 
2:00pm - 9:30pm   
Already filled

BrewMaster-Ice/Trash - James & Larry

Oversee Ice, Trash, Trash and Maintenance

09/28/2019 (Sat) 3rd Base Gate 
2:00pm - 9:30pm (2)  
Already filled

BrewMaster Floaters - Monica & Rachel

Oversee entire event

09/28/2019 (Sat) Bosse Field 
8:00am - 10:00pm   
Already filled

BrewMaster - Main Gate Melanie Wilkinson (1)

Oversee volunteers in your area. Call for trash pick-up if needed. At end of evening clean and breakdown your area.

09/28/2019 (Sat) Main Gate 
2:00pm - 9:30pm   
Already filled

BrewMaster - Wine Pam Jennings

Oversee volunteers in your area. Call for trash pick-up if needed. At end of evening clean and breakdown your area.

09/28/2019 (Sat) 3rd Base Gate 
2:00pm - 9:30pm   
Already filled

Breakdown after event

disassemble tents, stage, lighting, skirting, tables, pack up supplies & other items that go to SWIRCA in the AM.

09/28/2019 (Sat) Bosse Field 
9:00pm - 10:00pm (30)  
7 of 30 slots filled

SUNDAY Breakdown, Clean up, Load up & Unload @SWIRCA

Load truck, clean bathrooms, clean field of debris & trash. Unload truck at SWIRCA & clean tables, put away supplies.

09/29/2019 (Sun) Bosse Field 
8:00am - 1:00pm   
6 slots filled - more available
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