Steering Committee

Gala 2019 Volunteer Opportunities

Thank you so much for supporting Birthday Dreams' 2019 Gala. The event is Saturday, October, 26th.

Please note - all Check-In, Data Entry and Live Auction Recorder volunteers MUST attend training Thursday, October 24th at 6:30pm at the Birthday Dreams office (1084 Kirkland Ave NE, Renton, WA).  If you cannot make it, you will be assigned a different task at the gala.

If you can, please sign-up for more than one task/shift.  We really need help during the live auction!

Please consider helping on the Clean Up Crew.  Most of us are terribly tired after a long day and could really use the help!

Tasks that can be staffed by youth are delineated with a YA (Youth Allowed).  If you are under 18, please put a (Y) next to your name.

For other volunteer opportunities leading up to the event, email [email protected]

Date: 10/26/2019 (Sat.)

Location: 1053 Lake Washington Blvd N, Renton, WA 98056 Check in at volunteer room (Upstairs)

Created by:   Birthday Dreams
 
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Time (PDT) Available Slot
8:00am - 10:00am  

Load In (YA) (6)

Load auction items into truck at office & storage unit and unload at the venue

 
2 of 6 slots filled
Dylan Seeman
Y
Sean Seeman
8:00am - 10:30am  

Silent Auction Setup (YA) (8)

Decorate tables, place auction items, set out bidding forms.

 
1 of 8 slots filled
Melissa Watts
9:00am - 1:00pm  

Misc Setup (YA) (2)

(Set up photo booth, raffle table, signage, sponsor wall, banners, Birthday Dreams table, live auction recording table, prep flowers)

 
10:00am - 12:00pm  

Dessert Dash Drivers

Pick up desserts and flowers from local businesses

 
10:30am - 1:00pm  

Decor Setup (2)

Set up dessert dash in dining room.

 
10:30am - 1:00pm  

Silent Auction Setup (YA) (8)

Decorate tables, place auction items, set out bidding forms.

 
2 of 8 slots filled
Dylan Seeman
Y
Laurel Tomchick
11:00am - 2:00am  

Volunteer Food - Lunch

Organize volunteer food in break room Keep neat and clean.

 
Linda Keeney
This would be my pleasure. And 3rd year.
4:00pm - 6:30pm  

Check In (2)

Check In - Troubleshoot problem registrations

 
1 of 2 slots filled
Loya Brown

Check In (3)

Data entry: Check people in using MaestroPro software. Experience preferred.

 
2 of 3 slots filled
Lyn Seeman
Deanna Stanley

Check In Support (YA) (3)

Support Data Entry Volunteers

 
1 of 3 slots filled
Dylan Seeman
Y

Check In (2)

Instant Bar Collection

 

Volunteer Food - Dinner

Organize volunteer food in break room. Keep neat and clean.

 
4:30pm - 7:30pm  

Photographer

 
4:45pm - 7:30pm  

Raffle Tickets (2)

Mobile Raffle Sales

 

Raffle Tickets (2)

Raffle Table - ticket sales

 
4:45pm - 7:30pm  

Coat Check (YA) (2)

Check in coat at coat room. Organize in numerical order.

 
6:30pm - 9:30pm  

Data Entry (6)

Enter winning bids, organize bid sheets into envelopes

 
3 of 6 slots filled
Lyn Seeman
Deanna Stanley
Loya Brown

Volunteer Food - Dinner

Organize volunteer food in break room. Keep neat and clean.

 
7:30pm - 9:30pm  

Re-Organize Silent Auction (YA) (10)

Organize auction items by winning bidder. Give winners their items.

 
1 of 10 slots filled
Dylan Seeman
Y
7:30pm - 9:30pm  

Recorders (4)

Record winning bidder #, amount bid for LIVE auction

 
2 of 4 slots filled
Janet He
Bowic Tse

Spotters (4)

Work with auctioneer to spot bidder cards during LIVE auction.

 

Live Auction Runners (YA) (6)

Collect winning bidder paperwork from Recorders, get signature from winning bidder and deliver to Data Entry table.

 
4 of 6 slots filled
Janet He
Sign up for Daniel Tse as runner
Alma Royeca (3)
My two daughters (14 & 16) are also volunteering
7:30pm - 9:30pm  

Legacy Table Attendant

Provide services for Legacy Table guests such as taking care of drinks and miscellaneous auction needs

 

AV Techie

 
7:30pm - 10:00pm  

Coat Check (YA) (2)

Check out coats in coat room.

 
9:00pm - 10:30pm  

Cleanup Crew (YA) (20)

Help gather all of the decorations, etc. and load them out to cars.

 
2 of 20 slots filled
Dylan Seeman
Y
Sean Seeman

Dining Room Clean Up (4)

Check in at volunteer room (Upstairs)

 


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