AST Bike Ride & Fun Run

Volunteers Needed - 11th Annual Texas Autism Bike Ride and Fun Run

Thank you for your interest in volunteering at the Texas Autism Society Bike Ride and Fun Run! Most of the volunteer positions are on April 7, 2019, but a few positions are needed before the event. Each volunteer shift will last approximately 4 hours, with some positions requiring shorter/longer hours. Feel free to sign up for multiple shifts!

Created by:   Jacquie Benestante
 

Date (mm/dd/yyyy) Location Time (CST) Available Slot
04/03/2019 (Wed.) TBD - times are flexible and will be directly coordinated with volunteer group.  4:00pm - 7:00pm  

Stuffing Race Packets (10)

Place information and items from our sponsors into race packets for participants. Coordinate with Bike Ride directors to collect swag bags and supplies.

 
04/06/2019 (Sat.) Bike Route - Georgetown HS  10:00am - 1:00pm  

Bike Course Markers (10)

Post signs along the bike course to direct participants. We will provide map of locations as well as pole-driving tool for metal signs. You will need a vehicle large enough to hold 30-40 signs.

 
04/07/2019 (Sun.) Georgetown High School  6:00am - 7:00am  

5K Course Set-up (2)

Walk the course and set-up signs, balloons and rope along the course.

 
Bike Route  6:00am - 8:00am  

Bike Route Set-up (4)

Drive the bike route and make sure all signs are in place. Replace missing signs if needed, deliver and set-up rest stops. You will need a vehicle large enough to fit tables, chairs, bins, and signs.

 
Georgetown High School  6:00am - 9:00am  

Ice and Water Set-up (2)

Pick up ice and fill 20 Gatorade coolers with water and ice and 10 coolers with Gatorade drink mix. Transport to rest stops.

 
6:00am - 10:00am  

Volunteer Check-in (2)

Set-up volunteer table and chairs next to the registration area. Greet volunteers, have them sign-in on volunteer roster, provide t-shirt and direct them to shift position. Monitor no-shows and reallocate volunteers as needed.

 

Packet Pick-up (8)

Greet participants, get them checked-in and have them sign waiver if none is on file. Assign bib number and provide participant packets and t-shirts. Based on fundraising totals, provide them with corresponding incentives - (Jersey/logo t-shirt/etc.)

 

New Participant Registration (2)

Register new participants and collect signed waivers. Collect payment via Square. Give out packets, t-shirts, and event maps.

 
Bike Route  7:00am - 10:30am  

Rest Stop 2 (2)

Set up rest stop - prepare and replenish snacks, assist riders as they come by. Break down rest stop after last rider.

 
Georgetown High School  7:00am - 11:00am  

Parking (2)

Help direct patrons to correct parking lots.

 
Bike Route  7:00am - 2:00pm  

SAG 68 mile Ride (2)

Follow behind 68 mile riders. Pick up any injured, lost, or broken-down riders. Pick up signs and rest stop tables and chairs along the way.

 
7:40am - 12:00pm  

SAG 42 mile Ride (2)

Follow behind 42 mile riders. Pick up any injured, lost, or broken-down riders. Pick up signs and rest stop tables and chairs along the way.

 
7:45am - 11:30am  

Rest Stop 3 (2)

Set up rest stop - prepare and replenish snacks, assist riders as they come by. Break down rest stop after last rider.

 

Rest Stop 5 (2)

Set up rest stop - prepare and replenish snacks, assist riders as they come by. Break down rest stop after last rider.

 
Georgetown High School  8:00am - 10:00am  

Resource Fair Set-up (2)

Help set up tables and chairs for the Resource Fair.

 
Bike Route  8:00am - 11:30am  

SAG 24 mile Ride (2)

Follow behind 24 mile riders. Pick up any injured, lost, or broken-down riders. Pick up signs and rest stop tables and chairs along the way.

 
8:30am - 12:30pm  

Rest Stop 4 (2)

Set up rest stop - prepare and replenish snacks, assist riders as they come by. Break down rest stop after last rider.

 
Georgetown High School  9:00am - 11:00am  

5K Fun Run Monitors (7)

A volunteer will be placed along key areas of the 5K route. Hold traffic, direct runners/walkers along the course.

 
9:00am - 1:00pm  

Food Pick-up and Set-up (3)

Pick up food from multiple locations and bring to Georgetown High School. Set up tables and arrange lunch buffet. Maintain supplies to ensure that all participants receive food (especially riders on longer routes).

 

Bounce House

There will be two bounce houses, one for younger children and one for older children. Monitor activity to ensure safety and fun for all. Be sure to limit amount of kids allowed at a time.

 
Bike Route  12:00pm - 3:00pm  

SAG Bike Course Break-down (4)

Drive the bike route collecting signs, water coolers, discarded cups and any other items left behind at rest stops. Pick up any riders. We will provide a course map of your assigned area. Larger vehicle recommended.

 
Georgetown High School  1:00pm - 3:00pm  

Resource Fair/Event Break-down (3)

Help break down resource fair and all tables and chairs.

 


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