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Woodland Community Church - Student Mininstry

Project B-Town Conference 2021 - Door Holder Opportunities

WHAT IS A PROJECT B-TOWN DOOR HOLDER?  We use the term "Door Holder" instead of the word volunteer. The term is actually borrowed from Psalm 84:10, which speaks of being a doorkeeper in the house of God:

Better is one day in your courts than a thousand elsewhere; I would rather be a doorkeeper in the house of my God than dwell in the tents of the wicked. -Psalm 84:10

Door Holders at our conference will be an essential part of this event! At our first ever Project B-Town Conference all volunteers are considered Door Holders — not just those who literally hold physical doors! From those who are serving in the background to those serving from the stage, we all share the same heartbeat to open the door for our Woodland students to experience Jesus.

Our goal for this special weekend is to help students reconnect with God on a personal level, while having a great time with their peers and leaders.

Our 2-day conference, which includes both middle and high school students, will be held at the church on Friday, February 26th (evening) and Saturday, February 27th (all day). During the 2-day conference, we will have 5 Worship Sessions with guest speakers that include all students, followed by small group Breakout Sessions.  The conference will also include also include concerts from various Christian artists, group games, Silent Disco and a carnival.

If you are able to sign up for multiple slots/volunteer opportunities, we will have a designated area for volunteers to hang out between sessions and activities with light refreshments. NOTE: When signing up for multiple Door Holder opportunities, please make sure that your volunteer slots do not overlap (i.e., sign up for two different positions at the same time).

Door Holder Opportunities:

ZONE VOLUNTEERS 
Greeting students and parents at the doors and welcoming students to the Conference; Guiding students to health check then registration tables, worship center and breakout small groups; Making sure students are not wandering around the church during sessions; At the end of each day, guiding parents and students to checkout tables for dismissal

ARRIVAL HEALTH CHECKERS
Taking temps of students as they arrive on Friday afternoon and Saturday morning; ensuring that students are wearing a mask upon arrival

CHECK IN/CHECK OUT VOLUNTEERS 
Checking in each registered student registered, handing out conference schedules, etc.; Checking out each student with their parent/guardian

BREAKOUT SESSIONS REGISTRATION VOLUNTEERS
Following the 5 Worship Center Sessions, checking in students for each of the breakout groups by leader name for small groups

ACTIVITY SETUP/BREAKDOWN
Clearing the Worship Center for Silent Disco Activity; Resetting the Worship Center following activity

SANITIZING TEAM
Two teams assigned to sanitizing all surfaces in the Treehouse Lobby and Gateway Worship Center Lobby at the end of each day

LUNCH SERVERS
Hand out catered lunch to students and leaders; Reset gym and kitchen after lunch

FINAL CLEAN UP/RESET OF WORSHIP CENTER
Reset chairs in worship center at end of conference

If you have any questions about volunteer opportunities, please contact our Student Mininstry Pastors Sammy Duran ([email protected]) or Connor Long ([email protected]), or contact me directly ([email protected] or 757-327-9348).

Thank you for supporting Project B-Town Conference 2021,

Sally Cestero, Volunteer Coordinator

Created by:   Sally Cestero
 
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Date (mm/dd/yyyy) Location Time (EST) Available Slot
02/26/2021 (Fri.) Treehouse and Main Lobby Entrances/Doors  5:00pm - 6:30pm  

ARRIVAL ZONE VOLUNTEERS (6)

Greeting students and parents at the doors; Welcoming students to the Conference; Guiding students to health check then registration tables, then to worship center

 
All slots filled
Chris Walker
Bridget Spence
Mindie Camus
Amanda Huffman
Kim Schmidt (2)
Treehouse Lobby  5:00pm - 6:30pm  

ARRIVAL HEALTH CHECKERS (4)

Checking temps of students/leaders; checking masks

 
All slots filled
Mary Durden
Sara Ochs
and Karmyn too
Tina Maxwell
Lynne Ryskamp
5:00pm - 6:45pm  

ARRIVAL CHECK-IN VOLUNTEER (16)

Check in students, hand out conference schedules, etc.

 
10 of 16 slots filled
Therese
Kim Stroud
Michelle Vondran
Alice Daniel
James Daniel
Stacy Kolbe (2)
Stacy and ReAnn
Erin Taylor
Kale Taylor too
Tamia Mills
Dana Mills
SESSION 1 - Gateway Worship Center Lobby  6:30pm - 6:45pm  

SESSION ZONE VOLUNTEER (6)

Open worship center doors, guide students to Session, monitor lobby

 
2 of 6 slots filled
Bridget Spence
Rachelle Garr
BREAKOUT SESSION 1 Zone Volunteer Gateway Lobby  8:15pm - 8:30pm  

BREAKOUT SESSION ZONE VOLUNTEER (6)

Open worship center doors for students; guide them to Breakout Session Registration/small groups

 
1 of 6 slots filled
Rachelle Garr
Breezeway between Treehouse and Gateway Lobby  8:15pm - 8:30pm  

BREAKOUT SESSION REGISTRATION VOLUNTEER (20)

Check in students for breakout sessions/small groups

 
9 of 20 slots filled
Bridget Spence
Alice Daniel
James Daniel
Stacy Kolbe (2)
stacy and ReAnn
Rochelle Ward (2)
John Ward
Matthew Rennels (2)
Mary and Me
Worship Center  8:30pm - 8:45pm  

ACTIVITY SETUP (10)

Set up Worship Center for Silent Disco

 
9 of 10 slots filled
Rachelle Garr
Alice Daniel
James Daniel
Stacy Kolbe (2)
Stacy and ReAnn
Rochelle Ward (2)
John Ward
Matthew Rennels (2)
Gateway Lobby  8:45pm - 9:15pm  

SESSION ZONE VOLUNTEER (6)

Open worship center doors, guide students to Session, monitor lobby

 
All slots filled
Alice Daniel
James Daniel
Stacy Kolbe (2)
Stacy and ReAnn
Rochelle Waed (2)
John Ward
Treehouse and Gateway Lobby Entrances  9:45pm - 10:30pm  

DEPARTURE ZONE VOLUNTEERS (6)

Greet parents at the doors; guide parents & students to checkout tables

 
4 of 6 slots filled
Alice Daniel
James Daniel
Matthew Rennels (2)
Mary and Me
Treehouse Lobby  9:45pm - 10:30pm  

DEPARTURE CHECKOUT VOLUNTEER (16)

Check out with parents and students

 
2 of 16 slots filled
Chris Walker
Michelle Vondran
Worship Center  10:15pm - 10:45pm  

ACTIVITY RESET (10)

Silent Disco Tear Down and reset worship center

 
3 of 10 slots filled
Roger Garnes
Matthew Rennels (2)
Mary and Me
Gateway & Treehouse Lobby, Breezeway  10:30pm - 11:00pm  

SANITATION TEAM GATEWAY LOBBY (8)

Wipe down all surfaces

 
1 of 8 slots filled
James Daniel

SANITATION TEAM TREEHOUSE & BREEZEWAY (8)

Wipe down all surfaces

 
02/27/2021 (Sat.) Treehouse & Gateway Lobby Entrances  8:30am - 8:55am  

ARRIVAL ZONE VOLUNTEERS (6)

Greeting students and parents at the doors; Welcoming students to the Conference; Guiding students to health check then registration tables, then to worship center

 
5 of 6 slots filled
Mindie Camus
Laura Campbell
Cindy Clarke
Debora Melo (2)
Treehouse Lobby  8:30am - 9:15am  

ARRIVAL CHECK-IN VOLUNTEER (16)

Check in students, hand out conference schedules, etc.

 
6 of 16 slots filled
Kim Stroud
Alice Daniel
James Daniel
Debbie Graves
Beatriz Sullivan (2)
8:30am - 9:30am  

ARRIVAL HEALTH CHECKERS (4)

Checking temps of students/leaders; checking masks

 
2 of 4 slots filled
Heike Bybee
Rita Nolind
SESSION 2 Gateway Worship Center Lobby  8:55am - 9:30am  

SESSION ZONE VOLUNTEER (6)

Open worship center doors, guide students to Session, monitor lobby

 
3 of 6 slots filled
Chris Walker
Bridget Spence
Cindy Clarke
BREAKOUT SESSION 2 - Breezeway  10:45am - 11:15am  

BREAKOUT SESSION REGISTRATION VOLUNTEER (20)

Check in students for breakout sessions/small groups

 
6 of 20 slots filled
Alice Daniel
James Daniel
Rita Nolind
Paul & Joyce Hemingway (2)
Debbie Graves
BREAKOUT SESSION 2 Gateway Worship Center Lobby  10:45am - 11:15am  

BREAKOUT SESSION ZONE VOLUNTEER (6)

Open worship center doors for students; guide them to Breakout Session Registration/small groups

 
2 of 6 slots filled
Bridget Spence
Mary Durden
LUNCH - Kitchen/Gym  11:15am - 12:25pm  

LUNCH SERVERS (10)

Hand out lunches for students & leaders

 
All slots filled
Mary Durden
Heike Bybee
Laura Roland
Vanessa Garnes
Rita Nolind
Paul Hemingway
Tracy Lightburne (3)
Plus Gracie, Mitch, Charlie
Tina Maxwell
SESSION 3 - Gateway Lobby  12:15pm - 12:40pm  

SESSION ZONE VOLUNTEER (6)

Open worship center doors, guide students to Session, monitor lobby

 
2 of 6 slots filled
Bridget Spence
Amy Hamm
BREAKOUT SESSION 3 - Gateway Lobby  1:45pm - 2:10pm  

BREAKOUT SESSION ZONE VOLUNTEER (6)

Open worship center doors for students; guide them to Breakout Session Registration/small groups

 
2 of 6 slots filled
Linda Box (2)
BREAKOUT SESSION 3 - Breezeway  1:45pm - 2:15pm  

BREAKOUT SESSION REGISTRATION VOLUNTEER (20)

Check in students for breakout sessions/small groups

 
5 of 20 slots filled
Alice Daniel
James Daniel
Rita Nolind
Amy Hamm
Nancy Connors
SESSION 4 - Gateway Lobby  2:15pm - 2:35pm  

SESSION ZONE VOLUNTEER (6)

Open worship center doors, guide students to Session, monitor lobby

 
5 of 6 slots filled
Rita Nolind
Amy Hamm
Nancy Connors
Linda Box (2)
BREAKOUT SESSION 4 - Breezeway  3:45pm - 4:15pm  

BREAKOUT SESSION REGISTRATION VOLUNTEER (20)

Check in students for breakout sessions/small groups

 
6 of 20 slots filled
Rita Nolind
Amy Hamm
Paul Hemingway (2)
Paul & Joyce Hemingway (2)
BREAKOUT SESSION 4 - Gateway Lobby  3:45pm - 4:15pm  

BREAKOUT SESSION ZONE VOLUNTEER (6)

Open worship center doors for students; guide them to Breakout Session Registration/small groups

 
2 of 6 slots filled
Paul & Joyce Hemingway (2)
SESSION 5 - Gateway Lobby  5:45pm - 6:30pm  

SESSION ZONE VOLUNTEER (6)

Open worship center doors, guide students to Session, monitor lobby

 
2 of 6 slots filled
Rita Nolind
Cindy Clarke
CARNIVAL ZONE VOLUNTEERS - location t.b.d.  7:30pm - 9:30pm  

CARNIVAL - GAMES ATTENDANT (10)

Help with games, etc.

 
All slots filled
Alice Daniel
Stacy Kolbe (2)
Stacy and ReAnn
Kim McCauley (3)
I will have Lucy and Luke with me
Lori Sandwall (2)
Lori and Sarah
Roger Garnes (2)
Reina Garnes
DEPARTURE - Treehouse & Gateway Doors  9:45pm - 10:30pm  

DEPARTURE ZONE VOLUNTEERS (6)

Greet parents at the doors; guide parents & students to checkout tables

 
1 of 6 slots filled
Rita Nolind
DEPARTURE - Treehouse Lobby  9:45pm - 10:30pm  

DEPARTURE CHECKOUT VOLUNTEER (16)

Check out with parents and students

 
3 of 16 slots filled
Chris Walker
Alice Daniel
James Daniel
Gateway & Treehouse Lobby, Breezeway  10:30pm - 11:00pm  

SANITATION TEAM GATEWAY LOBBY (8)

Wipe down all surfaces

 
1 of 8 slots filled
James Daniel

SANITATION TEAM TREEHOUSE & BREEZEWAY (8)

Wipe down all surfaces

 
Worship Center  10:30pm - 11:00pm  

RESET WORSHIP CENTER (10)

Reset chairs, prepare worship center for Sunday services

 
1 of 10 slots filled
James Daniel
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