Auction Committee

Children in Bloom Auction 2019

Calling all 2019 Auction Volunteers! The 2019 Children in Bloom Auction is the school's largest fundraiser of the year and much of it's success depends on our dedicated and enthusiastic volunteers. We need volunteers for various functions before and during the auction. 

We have recently added volunteer slots for ticket sales following Mass during the months of Feburary through March to help promote our early bird ticket pricing. We would also like to ask for more volunteers to help coordinate city-themed auction baskets. Once you sign up, our Acquisitions Chair will reach out with details. 

Thank you for your willingness to help! 

Created by:   Bryan O'Neill
 
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Date (mm/dd/yyyy EST) Location Available Slot
03/03/2019
(Sun. 11:30am - 12:30pm)
Church Narthex 

Ticket seller after mass

Sell tickets to parishioners after 11am mass

 
Rosana Hull
05/18/2019
(Sat. 6:00pm - 11:00pm)
American Polish Cultural Center

Acquisition Runners (3)

This task is performed during the day or evening from October 2018 - May 2019. Volunteers will need to pick up donations from contributors and deliver them to the school.

 
All slots filled
Jan Avery
Rita Fares
Michele Colosi

Acquisitions Chairperson

Coordinate all facets of acquistion & data entry for auction items. Oversee Acquisition group volunteers. Report to GAP Board.

 
Karen Hathaway

Acquisition Letters and Visitors (2)

This task is performed during the day or evening from October 2018 - February 2019. Send out donation letters (mail, email, in person) to solicit donations from local businesses. Coordinate with Acquisitions Chairperson, Karen Hathaway.

 
All slots filled
Kaye Chervenak
Jennifer Porada

Auction Invitations

Design, print and deliver invitations to school, church and other parties.

 
Monica Kulaga

Auction Program

Create program and live auction items listing / descriptions for event.

 

Basket Packaging & Wrapping Chairperson

Coordinate and wrap donated items / packages after they are entered into the system. This position will require work throughout auction process (September – May) and as items are received. Photograph completed baskets, post photos to social media.

 
Jan Avery

Basket Wrapping & Wrapping Helpers (4)

Coordinate with Basket Packaging Chair to put donated items into packages and baskets.

 
All slots filled
Jan Avery
Rita Fares
Andrea Moore
Alexis Conflitti

Centerpieces

Design, create and deliver centerpieces to the venue on the morning of event. Coordinate with event night chair.

 
Julie Kane

Classroom Basket Chairperson

Provide information to classroom volunteers and teachers including deadlines and basket needs. Organize collection of classroom baskets and teacher donations.

 
Denise Ottenhoff

Credit Card Registration and Check Out (5)

Work the check in / check out table for cash and credit cards on the night of event (5/18/19). Coordinate with Event Night Coordinators and IT Chairperson.

 
4 of 5 slots filled
Mike Cabrera
Stuart Munro
Michelle Glazer
Jamila Stevens

Event Night Coordinator

Coordinate all volunteers for event night success Oversees: Welcome table, raffle, flower pot, ticket sales, live auction spotters, bid recorders, raffle winner recorder, silent auction close off, package distribution, load up.

 
Erin Dawkins

Financial Processing Chairperson

Collect all funds, count, document. reconcile, make bank deposits, provide financial report. Order credit card readers. Coordinate Check in and Check out crew. Report to GAP Board.

 
Erin Dawkins

Giving Tree

Set up giving tree in Narthax for Masses on two weekends. Reload tree with tags as needed, collect donations after Masses on a specified date, take tree down after collections. Coordinate with Acquisitions Chairperson.

 
Shawn Bennis

IT Chairperson

Responsible to transport, set up, tear down and trouble shoot all IT equipment needs at Auction.

 
bryan wales

Live Auction Spotters (4)

Night of Auction spot live auction bidders throughout the room during the live auction. During live auction, about 1 hour.

 
2 of 4 slots filled
Laura Slowinski
Sean Sullivan

Master of Ceremonies

Emcee of the evening at event. 5pm - 11pm on 5/18/19.

 
Todd McNeill

Name Tags / Welcome Table Packets

Create name tags with bidder numbers for welcome table. Create bidder packet by putting name tags with bid paddle and program. This will be done a night or two before the auction. Coordinate with Ticket sales Chair.

 
Mitchell Dawkins

Package Distribution

8:00 pm - 11:00 pm on event night (5/18/19). Adult leaders to coordinate package distribution with volunteer Bishop Foley students and Event Night Chair.

 
Doug Fontair

Power Point Presentation for Event

Sponsors, Donors, Advertisers and School Photos, Information. Live Event Description / Visual to accompany auctioneer.

 
Michael Kardasz

Raffle Ticket and Flower Pot Sales (8)

Raffle and flower pot ticket sales during evening of event. Coordinate with Event Night Chair who will pick up sales sheets and money at the end of each raffle to be submitted to Financial Chair, Erin Dawkins.Volunteers will work a one hour time slot.

 
3 of 8 slots filled
Akoco Grace
Alexis Conflitti
Sean Sullivan

Raffle Ticket Chairperson

Responsible to plan, organize and run the Auction Raffle Ticket sales.

 
Michael Kardasz

Raffle Ticket Counters (2)

Assist Raffle Ticket chair with ticket/money count. You will be needed for approximately two hours in the evening on two occasions.

 
All slots filled
Jan Avery
Kristen Pelshaw

Ring Toss Wine Raffle Helpers (3)

Collect money, oversee sheet with bidder numbers, hand out rings, award bottle if won. Helper to walk around the room and get guests to play, sell bottles at a discount at end of night.

 
2 of 3 slots filled
Erin and Ernie Bell (2)
Erin and Ernie Bell

Silent Auction Close Off 1 & 2 (3)

Team of people to pick up bid sheets at the end of the silent auctions and give to Evening Coordinator for submission to Check out team. This will be done twice throughout the evening of event.

 
2 of 3 slots filled
denise ottenhoff
Amanda Ulch

Ticket Sales and Table Assignment Data Entry

Enter all ticket sales into data base and create seating assignments.

 
Monica Kulaga

Vehicle Load Up (8)

Help load up vehicles at the end of the evening of items to be retuned to the school. Coordinate with event night Chair.

 

Venue Chairperson

Coordinate all venue related activities. Contract with venue, floor plan, menu, bar, music, centerpieces, package transport to venue day of event and event set up at venue. Report to GAP Board.

 
Erin Dawkins

Venue Set-Up (12)

Meet at GA at 8am on 5/18/19 to help transport items from school to venue. Set up venue for evening including silent bid tables, live auction area, raffle area, check in/out area, welcome table, centerpieces, bar. Set up complete by 1pm.

 
All slots filled
Jan Avery
Mindy Mazurek (2)
8am to 1pm will bring adult child with me
Joyce Medici (3)
Also bringing my husband and son.
Julie Kane
I can help after centerpieces are done!
Jeff Maten (2)
Tracie Munro
Lumia Binno
Along with my husband
Patrick Moore

Welcome Table (2)

Greet guests, provide name tags and bidder packet. Coordinate with Event Night Chair.

 
All slots filled
denise ottenhoff
Bridget Stolz


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