GA Families and Staff 2019-2020

2020 Children In Bloom Auction

2020 Children in Bloom Auction

Saturday, April 25, 2020

Polish American Cultural Center

The Children in Bloom Auction is GA’s largest fundraiser of the year and we depend on the time, talents and dedication of our families to make this annual event a success! Last year, we exceeded our fundraising goal and we can do it again in 2020! There are various functions before, during and after the auction that will make a big impact. Once you sign up for a volunteer slot, we will be in touch with details that relate to that position so please include your email and phone number.

Thank you for your willingness to help. I look forward to working with each of you and making this year’s auction the best one yet!

Erin Dawkins, Chair

19th Annual Children in Bloom Auction

***Individuals who volunteer and are no call/no shows will be billed $70/hour to their FACTS account.  If you must cancel within a week of an event, please make an effort to find a replacement***

Created by:   Erin Dawkins
Already signed up? You can change your sign up.

Date (mm/dd/yyyy) Location Time (EST) Available Slot
09/01/2019 (Sun.) DATE & TIME TBD  12:00am - 4:00am  

Raffle Ticket Counters (2)

Assist Raffle Ticket Chair with ticket / money counting on various dates leading up to the event. Hours: About 2 hours on 2 different evenings TBD

1 of 2 slots filled
Tracie Munro
  12:00am - 11:59pm  

Acquisitions Chair

Coordinate all facets of acquisitions and oversee acquisitions teams. Report to GAP Board. Hours: Sept-Apr (Fulfills 10 Hour requirement)


Acquisitions Letters and Visitors (4)

Send out donation letters (email, mail, in person), follow up on donation requests with a focus on business sponsorships, live auction items, city baskets and silent auction items. Donation letter, event sponsorship prospects, and supplies provided.

All slots filled
Mindy Mazurek
Debbie Smith
Jennifer Porada
Melissa Kraus

Wine Wall Acquisitions

Assist with collecting 40 bottles of wine for our wine wall. A donation request letter and other materials will be provided. Hours: Sept-Apr (Fulfills 10 Hour requirement)

Michelle Glazer

Auction Invitations

Design, print and deliver invitations to school, church and other parties. Hours: Feb-Mar (Fulfills 10 Hours requirement)

Monica Kulaga

Auction Program

Create and design program for event. Must be proficient in Adobe Acrobat programs. This requires flexibility 7-10 days prior to the event as we are finalizing our items. Hours: April (Fulfills 10 Hours Requirement)

Val Glander

Basket Packaging and Wrapping Chairperson

Coordinate and wrap donated items / packages after they are entered into system. This position will require work throughout the auction process as items are received. Photograph completed baskets, post to social media. Hours: Sept-Apr (Fulfills 10 Hours)

Jan Avery

Classroom Basket Chairperson

Provide timeline and classroom themes to parent volunteers and teachers. Oversee classroom donations and distribute evenly to classroom parent volunteers. Work with Auction Chair to coordinate teacher/class experiences and art projects for silent auction.

Denise Ottenhoff

Event Chairperson

Coordinate all volunteers for event night success. Responsible for planning and executing raffle, silent auction, live auction, manage contracts, coordinate payments and other activities. Hours: Sept-Apr (Fulfills 10 Hour Requirement)

Erin Dawkins

Financial Processing Chairperson

Collect all funds, make bank deposits, collect financial reports from Event Chair. Hours: Sept-Apr (Fulfills 10 hour requirement)

Bryan O'Neill

Name Tags / Bidder Paddles / Welcome Table Packets

Create name tags with bidder numbers for welcome table. Create bidder paddles. Hours: Eve of event (Fulfills 10 Hour requirement)

Dawkins Mitchell

Power Point Presentation

Create power point presentation for sponsors, donors, advertisers, guests. Presentation will include photos, information about raffles and closing times for silent auction. Visual will accompany auctioneer during live auction.

Michael Kardasz

Raffle Ticket Chair

Responsible to plan, organize and run the Auction Raffle Ticket sales. Hours: Sept-Apr (Fulfills 10 Hour Requirement)

Michael Kardasz

Ticket Sales and Table Assignments

Enter ticket sales and work with Event Chair to create table / seating assignments. Hours: Oct-Apr, flexibility week of event until day before (Fulfills 10 hour requirement)

Monica Kulaga

Social Media Coordinator

Work closely with Acquisitions Chair, Basket Chair and Event Chair to coordinate professional messaging on Facebook to recognize donors, sponsors and communicate effective announcements, reminders, etc. on GA Auction Facebook Page. Hours: Sept-Apr

Laura Slowinski
01/24/2020 (Fri.) Church Narthex  9:00am - 1:00pm  

Giving Tree (2)

Set-up giving tree in Narthax for masses on two weekend (Up 1/24;Down 2/7) Create and hang tags with requested items from parish (gift cards, cash donations, wine, etc.) Re-load tree with tags as needed. Collect donations after masses on selected dates.

1 of 2 slots filled
Shawn Bennis
04/24/2020 (Fri.) Meet at GA  5:00pm - 7:00pm  

Vehicle Load Up (2)

Take tables from GA to venue after 5:00 PM

All slots filled
Oren Freel
Kelley Freel
04/25/2020 (Sat.) Polish American Cultural Center  12:00am - 11:55pm  


Design, create and deliver centerpieces to venue the morning of the event (4/25/20). Coordinate with Erin Dawkins on concept and budget. Hours: Week of event and onsite morning of event

Julie Kane
Meet at GA  8:00am - 12:00pm  

Event Set-up (16)

Load baskets, larger and fragile items into vehicle for transport to the American Polish Cultural Center. Once we arrive at the venue, set-up all stations and various decor. Foley students may receive credit for this, as well.

11 of 16 slots filled
Bob Medici (3)
Joyce, Bob and Joe Medici
Kris Maten (3)
Jeff,Kris, Ryan
Christopher Spilker (2)
Jamila Stevens
Heather Hoff (2)
Heather & Tom Hoff
Polish American Cultural Center  5:00pm - 7:00pm  

Welcome Table (2)

Teachers or staff to welcome guests, provide bidder paddles and name badges.

All slots filled
Jennifer Lin
Tahra Parker
5:00pm - 9:30pm  

Master of Ceremonies

Emcee on event night

Todd McNeil
5:00pm - 11:00pm  

Credit Card Registration / Check-Out (7)

Work the check-in / check-out table for cash and credit cards on the evening of event (4/25/20).

All slots filled
Jim Maher
Tamara McNeil
Traci Zainea
Holly Flickinger
Mike Cabrera
Jim Kehl
Bryan Wales
5:30pm - 9:00pm  

Bubbles and Bling Table

Event Night Volunteer; will continue sales through dinner service

Renee Isho
5:30pm - 9:00pm  

Raffle Ticket Sales for Sports Raffle (3)

Event Night Volunteer; will continue sales through dinner service

All slots filled
Bianca Vidican`
Heather Hoff (2)
Heather & Tom Hoff

Heads or Tails Necklace Sales (3)

Event Night Volunteer; will continue sales through dinner service

2 of 3 slots filled
Akoco Grace
Aurora Zinck
5:30pm - 9:00pm  

Wine Wall (2)

Event Night Volunteer; will continue sales through dinner service

All slots filled
Bell Erin and Ernie (2)
First time slot, Arrive by 5:30pm  6:00pm - 7:00pm  

Flower Pot Raffle Ticket Sales

Event Night Volunteer; will continue sales through dinner service

Polish American Cultural Center  6:00pm - 11:00pm  

Live Auction Spotters (2)

Spot live auction bidders throughout room during live auction. Hours: 20-25 minutes during LIVE auction (counts for 1 hour)

1 of 2 slots filled
Sean Sullivan
You know I am good for raising the bid

Paddle Up Recorders (2)

Work closely with Auctioneer to record bidder numbers during Paddle Up Presentation. Hours: 10-15 minutes following LIVE auction (counts for 1 hour)

1 of 2 slots filled
Sean Sullivan
I will try my best again
  7:00pm - 8:00pm  

Flower Pot Raffle Ticket Sales

Event Night Volunteer; will continue sales through dinner service

Polish American Cultural Center  7:30pm - 11:30pm  

Package Distribution

Recruit 12 students from Bishop Foley to arrive at venue and assist guests with package distribution. Layout of room and silent / live auction sections will be provided.

Doug Fontair
  8:00pm - 9:00pm  

Flower Pot Raffle Ticket Sales

Event Night Volunteer; will continue sales through dinner service

Polish American Cultural Center  11:00pm - 12:00am  

Vehicle Load Up (6)

Help load vehicles when evening concludes at 11:00 PM on 4/25/20. Some items may need to be returned to school that evening or the following morning.

3 of 6 slots filled
Ernie Bell
alex ramon
Bryan Wales
couldnt find the other thing on here. just put my name down
05/03/2020 (Sun.)   9:00am - 12:00pm  

Thank You Letters (2)

Assist with mailing and addressing thank you letters, assist in writing thank you notes to sponsors, donors, etc. Mailing supplies, postage will be supplied. Hours: The week following May 2, 2020

All slots filled
Tracie Munro
Tahra Parker
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