Tumbleweed Music Festival

Tumbleweed Music Festival 2018 Volunteers

TUMBLEWEED MUSIC FESTIVAL 2018 VOLUNTEERS ~ WE NEED YOU!  Please take a look at the various jobs and time slots to see where we may need your help. If you don't see the job that you usually volunteer for listed here, or would like to volunteer for something new, contact Ed Heubach. Feel free to sign-up for more than one job, but not in the same time period. Contacts: Ed Heubach, who is the Volunteer Coordinator: 509-591-2866 or Kim O'Keefe 509-942-8360, for MC's or Stagehands. As an option, a volunteer form is also available on the 3rfs.org website and at tumbleweedfest.com.  ~ WE LOVE OUR VOLUNTEERS!   :)

Tumbleweed Festival Volunteer Job Tasks

 

Set up Friday evening

Unload U-Haul truck

Set up info booth (canopy; tables & covers; lights; etc.)

Drive stakes for fence for Saturday concert; layout fencing to be sure adequate length)

Distribute tables and chairs from U-Haul truck as needed (G Carbaugh will advise)

Set up Saturday morning

Set up traffic barriers to park

Finish unloading info booth mat’l from truck (cash box; merchandise; flyers; banners; etc.)

Haul water jugs, cups, and trash bags to each stage

Set up directional signs throughout park

In Community center, set up room signs for workshops, instrument check, etc.

Tear down Saturday evening

Take info booth valuables to U-Haul truck after concert

Collect water jugs/ cups/ trash from stages

Set up Sunday morning

Set up traffic barriers to park

Remove concert fence if not taken down on Saturday night

Unload info booth mat’l from truck (cash box; merchandise; flyers; banners; etc.)

Haul water jugs, cups, and trash bags to each stage

Check signs throughout park and community center to be sure they are still there

Tear down Sunday evening

Remove traffic barriers to park

Load info booth mat’l into truck (cash box; merchandise; flyers; banners; etc.)

Collect water jugs, cups, and trash bags from stages

Collect directional signs throughout park

Info booth

Answer questions from visitors

Check-in, checkout, and sell merchandise (CDs; T-shirts; etc.)

Sell tickets for guitar raffle and Saturday concert

Collect tickets at gate of Saturday concert

Hand out programs and flyers

Meet and greet the artists

Setup and tear down the Info Booth

Master of Ceremonies

Acknowledge and thank sponsors

Introduce performers, Keep the Show on schedule

Give “5 minutes” sign to performers when 40 minutes are up

At end of each performance, lead round of applause

Complete the Set Evaluation

While waiting for next act, read list of sponsors, and publicize other festival activities, e.g., Saturday concert, other stages, and community center workshops, food vendors

Emcee Assistant:

Help the MC during the performances

Count number in audience at start and at end

Distribute audience surveys (and pencils) collect at the end of the performance and place in in the survey box

Help sell festival button, sticker, and guitar picks before and after the performance

Stage hands

Talk to the performers before their set make sure everything is ready for their performance

Help get the performers off stage and the next performers on stage with their instruments, chairs, music stands etc.

If needed work with sound manager to get correct setup of cables and mikes for each performer

Kitchen

Prepare food and drinks

Operate dishwasher

Keep kitchen tidy

Empty trash cans, replace w/ clean trash bag

Hospitality room

Resupply liquids and food when needed

Resupply used utensils/ plates/ cups when needed

Empty trash cans, replace w/ clean trash bag

Haul used utensils/ plates/ cups to kitchen

Workshop monitor

Inform workshop instructors when “5 minutes” remain.

Instrument check room

When performers check in their items, give them a number and attach ticket with number to their gear

Stay in room for security of equipment

When performers return, take their number and return their items

Silent auction monitor

Observe auction items to be sure they do not wander off

If someone wants to make a bid, show them where to deposit the slip (will be a container there for that purpose)

Button/ raffle ticket seller

Get apron, buttons/ tickets, cash, and pole with sign from info booth

Walk around park and stages, selling button or ticket for $5 each.

Created by:   Ed Heubach
 
Already signed up? You can change your sign up.

Available Slot Date (mm/dd/yyyy) Time (PDT)

Set up Friday

08/31/2018 (Fri)
5:00pm - 8:00pm (6)  
3 of 6 slots filled
Tricia Daly-Welle
Zoe Bertsch
Richard Mercer

Tear Down Sunday

09/02/2018 (Sun)
6:30pm - 8:00pm (6)  
3 of 6 slots filled
Tricia Daly-Welle
Pat Welle
Zoe Bertsch

Open Mic Support

Set Up

09/01/2018 (Sat)
9:00am - 11:00am (2)  
All slots filled
Margurite Munoz
Haley Forsyth

Open Mic Support

09/01/2018 (Sat)
11:00am - 2:30pm (3)  
2 of 3 slots filled
Margurite Munoz
Haley Forsyth

Open Mic Support

09/02/2018 (Sun)
12:30pm - 2:30pm (2)  
1 of 2 slots filled
Haley Forsyth

Open Mic Support

09/01/2018 (Sat)
2:30pm - 6:30pm (3)  
2 of 3 slots filled
Haley Forsyth
Christina Zinkgraf

Open Mic Support

Set Up

09/02/2018 (Sun)
9:00am - 11:00am (2)  
1 of 2 slots filled
Haley Forsyth

Open Mic Support

09/02/2018 (Sun)
11:00am - 12:30pm (2)  
1 of 2 slots filled
Haley Forsyth
2:30pm - 6:30pm (2)  
1 of 2 slots filled
Haley Forsyth

Open Mic Support

Tear Down

09/02/2018 (Sun)
6:30pm - 8:00pm   

Information Booth

09/01/2018 (Sat)
8:00am - 12:00pm (6)  
4 of 6 slots filled
Tricia Daly-Welle
Zoe Bertsch
William Darke (2)
12:00pm - 3:00pm (5)  
4 of 5 slots filled
Tricia Daly-Welle
Christina Zinkgraf
John Williamson
Zoe Bertsch
3:00pm - 6:00pm (5)  
3 of 5 slots filled
Tricia Daly-Welle
Zoe Bertsch
Richard Mercer
6:00pm - 7:00pm (5)  
3 of 5 slots filled
Tricia Daly-Welle
Zoe Bertsch
Richard Mercer
7:00pm - 10:00pm (5)  
2 of 5 slots filled
Zoe Bertsch
Richard Mercer

Information Booth

Ticket Takers

09/01/2018 (Sat)
6:15pm - 8:30pm (2)  
All slots filled
Dell Drake
Zoe Bertsch

Information Booth

09/02/2018 (Sun)
9:00am - 12:00pm (6)  
4 of 6 slots filled
Tricia Daly-Welle
Pat Welle
Zoe Bertsch
Richard Mercer
12:00pm - 3:00pm (5)  
3 of 5 slots filled
Tricia Daly-Welle
Zoe Bertsch
Richard Mercer
3:00pm - 6:00pm (5)  
3 of 5 slots filled
Tricia Daly-Welle
Zoe Bertsch
Richard Mercer
6:00pm - 9:00pm (5)  
2 of 5 slots filled
Zoe Bertsch
Richard Mercer

MC North Stage

Call Kim O'keefe, to apply for MC (509-942-8360)

09/01/2018 (Sat)
11:00am - 2:00pm   
Janet Humphrey
4:15pm - 7:00pm   
Perry Campbell
Perry will emcee 2:00-5:45 pm
09/02/2018 (Sun)
11:00am - 1:30pm   
Perry Campbell
1:30pm - 3:30pm   
Janet Humphrey
3:30pm - 6:30pm   
Perry Campbell
Perry will emcee until 4:15. Will need an emcee starting at 4:15-6:30pm.

Asst MC North Stage

09/01/2018 (Sat)
11:00am - 4:15pm   
4:15pm - 7:00pm   
7:00pm - 10:30pm   
09/02/2018 (Sun)
11:00am - 1:30pm   
1:30pm - 3:30pm   
3:30pm - 6:30pm   

North Stage Support

09/01/2018 (Sat)
9:00am - 11:00am (4)  
11:00am - 2:30pm (2)  
2:30pm - 6:30pm (2)  
7:00pm - 10:30pm (2)  
1 of 2 slots filled
Tricia Daly-Welle

North Stage Support

Tear down

09/02/2018 (Sun)
6:30pm - 8:00pm (2)  

River Stage Support

09/01/2018 (Sat)
9:00am - 11:00am (3)  

North Stage Support

09/02/2018 (Sun)
9:00am - 11:00am (2)  
11:00am - 12:30pm (2)  
12:30pm - 2:30pm (2)  
2:30pm - 6:30pm (2)  

MC's River Stage

Call Kim O'keefe, to apply for MC (509-942-8360)

09/01/2018 (Sat)
11:00am - 2:00pm   
Connie Eckard
2:00pm - 6:30pm   
Connie Eckard
09/02/2018 (Sun)
11:00am - 2:00pm   
Connie Eckard
2:00pm - 6:30pm   
Connie Eckard

Asst MC River Stage

Call Kim O'keefe to apply for Asst MC (509-942-8360)

09/01/2018 (Sat)
11:00am - 2:00pm   
2:00pm - 6:30pm   
09/02/2018 (Sun)
11:00am - 2:00pm   
2:00pm - 6:30pm   

River Stage Support

09/01/2018 (Sat)
11:00am - 2:30pm (2)  
2:30pm - 6:30pm (2)  
09/02/2018 (Sun)
9:00am - 11:00am (2)  
11:00am - 2:30pm (2)  
2:30pm - 6:30pm (2)  

River Stage Support

Tear down

09/02/2018 (Sun)
6:30pm - 7:30pm (2)  

MC's South Stage

Call Kim O'keefe, to apply for MC (509-942-8360)

09/01/2018 (Sat)
11:00am - 2:00pm   
Dave Carson
2:00pm - 7:00pm   
VIV ILO E VEITH
Viv will emcee from3:30-7:00pm
09/02/2018 (Sun)
11:00am - 2:00pm   
11:00am - 6:30pm   
Curtis & Loretta Teague/Simonet
Curtis & Loretta will emcee from 2-4 pm
6:30pm - 8:00pm   

Asst MC South Stage

Call Kim O'keefe to apply for Asst MC (509-942-8360)

09/01/2018 (Sat)
11:00am - 2:00pm   
2:00pm - 6:30pm   
09/02/2018 (Sun)
11:00am - 6:30pm   
6:00pm - 9:00pm   

South Stage Support

09/01/2018 (Sat)
9:00am - 11:00am (2)  
11:00am - 2:30pm (2)  
2:30pm - 6:30pm (2)  
6:30pm - 7:30pm (2)  
09/02/2018 (Sun)
9:00am - 11:00am (2)  
11:00am - 2:30pm (2)  
2:30pm - 6:30pm (2)  
6:30pm - 8:30pm (2)  

South Stage Support

Tear down

09/02/2018 (Sun)
8:30pm - 9:30pm (2)  

MC's West Stage

Call Kim O'keefe, to apply for MC (509-942-8360)

09/01/2018 (Sat)
11:00am - 5:00pm   
Mary Ann Gilpatrick
usually do this- Wes Weddell will be the emcee starting at 4:15 -5:00 pm.
5:00pm - 6:30pm   
09/02/2018 (Sun)
11:00am - 2:45pm   
Mary Ann Gilpatrick
usually do this
2:45pm - 6:30pm   

Asst MC West Stage

Call Kim O'keefe to apply for Asst MC (509-942-8360)

09/01/2018 (Sat)
11:00am - 5:00pm   
5:00pm - 6:30pm   

West Stage Support

09/01/2018 (Sat)
9:00am - 11:00am (5)  
11:00am - 2:30pm (5)  
2:30pm - 6:30pm (5)  
6:30pm - 7:30pm (5)  
09/02/2018 (Sun)
9:00am - 11:00am (5)  
11:00am - 2:30pm (5)  
2:30pm - 6:30pm (5)  
6:30pm - 7:30pm (5)  

MC's Allied Arts Stage

Call Kim O'keefe, to apply for MC (509-942-8360)

09/01/2018 (Sat)
11:00am - 2:00pm   
Hal Weiner
Hal will emcee 11:00-12:30.Bill Murlin will be the MC from 12:30-2:30.
2:00pm - 6:30pm   
Kathe Davis
Terry Andre -2:00 -5:10 pm, Kathe Davis starting at 5:10-6:30 pm
09/02/2018 (Sun)
11:00am - 2:00pm   
VIV ILO E VEITH
Tentative, may edit times
2:00pm - 6:30pm   

Asst MC Allied Arts Stage

09/01/2018 (Sat)
11:00am - 2:00pm   
2:00pm - 6:30pm   
09/02/2018 (Sun)
11:00am - 2:00pm   
2:00pm - 6:30pm   

Allied Arts Stage Support

09/01/2018 (Sat)
9:00am - 11:00am (3)  
11:00am - 2:30pm (2)  
2:30pm - 6:30pm (2)  
09/02/2018 (Sun)
9:00am - 11:00am (2)  
11:00am - 2:30pm (2)  
2:30pm - 6:30pm (2)  

Allied Arts Stage Support

Tear Down

09/02/2018 (Sun)
6:30pm - 7:30pm   

MC's Community Center Stage

Call Kim O'keefe, to apply for MC (509-942-8360)

09/01/2018 (Sat)
11:00am - 12:30pm   
John Heaney
12:30pm - 2:00pm   
John Heaney
2:00pm - 6:30pm   
John Heaney
09/02/2018 (Sun)
11:00am - 1:15pm   
Kathryn Nye
1:15pm - 3:30pm   
Kathryn Nye
3:30pm - 6:30pm   
Kathryn Nye

Community Center Stage Support

09/01/2018 (Sat)
9:00am - 11:00am   
11:00am - 2:30pm   
2:30pm - 6:30pm   
09/02/2018 (Sun)
11:00am - 2:30pm   
2:30pm - 6:30pm   

Community Center Stage Support

Contra Dance

09/02/2018 (Sun)
8:00pm - 10:30pm   

Kitchen/Hospitality Crew

Kitchen

09/01/2018 (Sat)
8:00am - 10:00am (4)  
All slots filled
Bob Greaby
Joan Greaby
Cheryle kierulff
cheryle Kierulff
Liz Campbell
10:00am - 11:00am (4)  
All slots filled
Bob Greaby
Joan Greaby
cheryle` Kierulff
Liz Campbell
11:00am - 12:30pm (4)  
12:30pm - 2:00pm (4)  
2:00pm - 3:30pm (4)  
3:30pm - 5:00pm (3)  
5:00pm - 6:30pm (3)  

Kitchen/Hospitality Crew

Dining Room

09/01/2018 (Sat)
8:00am - 10:00am (2)  
1 of 2 slots filled