Grovenor Fall Fest 2018

Fall Fest 2018 Volunteer Schedule

It is that time of year again! Grovenor Fall fest is approaching quickly and we need great people like you to ensure Grovenor's event is a success. Enjoy the fireworks, BBQ and getting to know your neighbors while we all work to support our community. Please sign up (teens welcome) and share this link with your friends via social media! We look forward to seeing you on September 15th :)

Created by:   Angie Resendes
 

Date (dd/mm/yyyy) Location Time (MDT) Available Slot
14/09/2018 (Fri.) 12205 121 ave  1:00pm - 4:00pm  

Tent Pick up

Pickup truck needed for tent pick up from 12205 121 ave on Friday afternoon (This can be completed anytime between 1-4 pm ~should take a total of 1 hour)

 
Community League Hall  6:00pm - 9:00pm  

Event and food set up

Event and food set up - deliver and store food in fridges for event

 
15/09/2018 (Sat.)   11:00am - 3:00pm  

Event Set up - 1

Event Set up - tents, garbages, tables, chairs, prize tables etc as required

 
11:00am - 3:00pm  

Event Set up - 2

Event Set up - tents, garbages, tables, chairs, prize tables etc as required

 
2:00pm - 5:00pm  

Event Set Up - 3

Event Set up - garbages, tables, chairs, food, bar and other misc duties

 
2:00pm - 6:00pm  

Food Leader

Food Leader - coordinate volunteers, arrangement of food and beverage in hall and support ongoing event requirements

 

Food Setup - 1

Food Setup - layout and organize food and beverage in hall for event

 

Food Setup - 2

Food Setup - layout and organize food and beverage in hall for event

 

Food Setup - 3

Food Setup - layout and organize food and beverage in hall for event

 
4:00pm - 6:00pm  

Popcorn maker - 1

Popcorn - collect ticket and provide popcorn as required. Make popcorn and maintain machine

 

Popcorn maker- 3

Popcorn - collect ticket and provide popcorn as required. Make popcorn and maintain machine

 
4:00pm - 7:00pm  

Food & Drink Ticket Sales

Food/Drink Ticket Sales at door or registration table - responsible for tracking tickets sales & monies received

 
4:00pm - 8:00pm  

50/50 - Sell tickets

50/50 - Sell tickets and keep track of proceeds from same, with end of night reconciliation with 50/50 leader. MUST BE 18 YEARS OF AGE

 

50/50 - Sell tickets

50/50 - Sell tickets and keep track of proceeds from same, with end of night reconciliation with 50/50 leader. MUST BE 18 YEARS OF AGE

 

50/50 - Sell tickets

50/50 - Sell tickets and keep track of proceeds from same, with end of night reconciliation with 50/50 leader. MUST BE 18 YEARS OF AGE

 

50/50 - Sell tickets

50/50 - Sell tickets and keep track of proceeds from same, with end of night reconciliation with 50/50 leader. MUST BE 18 YEARS OF AGE

 

50/50 Leader

50/50 Leader - issue and track all tickets issued for the event and support end of night reconciliation. MUST BE 18 YEARS OF AGE

 
4:00pm - 8:00pm  

BBQ cook - 1

BBQ cook

 
4:00pm - 8:00pm  

BBQ cook - 2

BBQ cook

 
4:00pm - 8:00pm  

BBQ Line - 1

BBQ Line - Collect tickets provide buns and or any other requirement by the BBQ Cooks or BBQ line

 
4:00pm - 8:00pm  

BBQ Line - 2

BBQ Line - Stock and replenish condiments and or any other requirement by the BBQ Cooks

 
4:00pm - 8:00pm  

BBQ Line - 3

BBQ Line - Run burgers/hotdogs between fridge/bbq and or any other requirements by the BBQ Cooks

 

BBQ Line - 4

BBQ Line - relieve a bbq cook as required

 

BBQ Line - 5

BBQ Line - relieve a bbq cook as required

 
4:00pm - 8:00pm  

Outdoor Games Monitor

Set up, instruct, monitor usage and take down

 

Bouncy Castle - supervise 1

Bouncy Castle Monitor - supervise all children utilzing and ensure no damage to equipment

 

Bouncy Castle supervise - 2

Bouncy Castle Monitor - supervise all children utilzing and ensure no damage to equipment

 

Bouncy Castle supervise - 3

Bouncy Castle Monitor - supervise all children utilzing and ensure no damage to equipment

 

Outdoor Games Monitor

Set up, instruct, monitor usage and take down

 

Outdoor Games Monitor

Set up, instruct, monitor usage and take down

 

Food Supervisor 1

Food Monitor - replenish food items inside hall as required, clean up as required

 
4:00pm - 8:00pm  

Food Supervisor - 2

Food Monitor - replenish food items inside hall as required, clean up as required

 
4:00pm - 8:00pm  

Food & Drink Ticket Sales

Food/Drink Ticket Sales at door or registration table - responsible for tracking tickets sales & monies received

 

Memberships - 1

Memberships - sell as required for people attending

 

Memberships - 2

Memberships - sell as required for people attending

 

Outdoor Games Monitor

Set up, instruct, monitor usage and take down

 

Outdoor Games Monitor

Set up, instruct, monitor usage and take down

 
4:00pm - 9:00pm  

Bar Leader

Bar Leader - sell tix and collect tix as required for sale of beverages, reconcile float and sale proceeds at end of shift. MUST BE 18 YEARS OF AGE

 

Bartender

Bartender - sell tix and collect tix as required for sale of beverages. MUST BE 18 YEARS OF AGE

 
6:00pm - 8:30pm  

Popcorn maker- 2

Popcorn - collect ticket and provide popcorn as required. Make popcorn and maintain machine

 

Popcorn maker- 4

Popcorn - collect ticket and provide popcorn as required. Make popcorn and maintain machine

 
16/09/2018 (Sun.) Grovenor Hall & Park  11:00am - 2:00pm  

Takedown/clean up - 2

Takedown/clean up - Sunday

 

Takedown/clean up - 3

Takedown/clean up - Sunday

 

Takedown/clean up -1

Takedown/clean up - Sunday

 


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