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Atlantic Indoor Association

North Championships - Percussion

The Atlantic Indoor Association North Region is excited to be able to host the 2020 Championships at the Hampton Coliseum, but we can't do it without your help.  As many of you know from hosting your own events, it takes a lot of people to run a smooth event.  AIA North is requesting each unit to please have at least 2-3 adult volunteers sign up for a shift or two to work an area of their choosing.  Your shift can absolutely be around your child's performance time slot and we encourage you to do that as we want you to see their performance.  If you sign up for the first shift of the day or the last shift, please know you may be asked to help with last minute setup.  Volunteers will receive free entry to the event and a free championship t-shirt.

AIA would like to thank you in advance for volunteering.  We could not do this without you.  Please refer any questions to Nancy Ro, AIA North Contest Coordinator, at [email protected] or Carly Philp, AIA North President, at [email protected]

Date: 03/29/2020 (Sun.)

Created by:   Nancy Ro
 
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Available Slot Date (mm/dd/yyyy) Location Time (EST)

Warm Up "A" Timekeeper

2 individuals per shift to keep warm up "A" on time and according to provided schedule.

03/29/2020 (Sun) Warm Up "A" Tent 
8:00am - 1:00pm (2)  
12:30pm - 5:30pm (2)  

Warm Up "B" Timekeeper

2 individuals per shift to keep warm up "B" on time according to provided schedule.

03/29/2020 (Sun) Warm Up "B" Tent 
8:00am - 1:00pm (2)  
12:30pm - 5:30pm (2)  

Prop and Floor Storage

1 individual to instruct unit directors on where to store their props and floor until it is time for them to perform. Assist unit in gathering their props/floors prior to entering on-deck. Help on-deck volunteer as needed.

03/29/2020 (Sun) Lower Level Frontside (see map on website) 
7:30am - 12:30pm   
12:00pm - 5:30pm   

Floor Folding

1 individual to direct units on where to go for floor folding and instruct unit on how to exit facility for equipment loading.

03/29/2020 (Sun) Lower Level Backside (see map on website) 
8:30am - 1:30pm   
1:00pm - 6:00pm   

Entry Door from Warm Up Tents

1 individual to hold door for unit entering Coliseum from warm up tents

03/29/2020 (Sun) Door Near Warm Up Tents 
8:30am - 1:30pm   
1:00pm - 6:00pm   

Entry to Performance Area (On-Deck)

1 individual to ensure unit is "On-Deck" accord to schedule and works with T&P Judge to enter performance area in a timely fashion. Works with prop/floor storage volunteer as needed.

03/29/2020 (Sun) Performance Area Entry 
8:30am - 1:30pm   
1:00pm - 6:00pm   

Performance Area Exit

1 individual to direct units on where to go for floor folding. Works with floor folding volunteer as needed.

03/29/2020 (Sun) Performance Area Exit 
8:30am - 1:30pm   
1:00pm - 6:00pm   

Unit Check In

3 individuals to check in units and provide event packets to directors

03/29/2020 (Sun) Main Level @ Spectator Entry 
7:00am - 12:00pm (3)  
All slots filled
Patty Harris (3)
Randy Patty Payne
11:30am - 4:30pm (3)  
1 of 3 slots filled
Ashley Irving

Volunteer Check In

3 individuals to go over slot duty and direct individual where job duty is throughout the facility

03/29/2020 (Sun) Main Level @ Spectator Entry 
7:00am - 12:00pm (3)  
11:30am - 4:30pm (3)  

Spectator Door Entry

Individuals to place wristbands on spectators prior to entry in to the performance seating. Check wristbands for re-entry.

03/29/2020 (Sun) Spectator Entry 
8:00am - 1:00pm (4)  
12:30pm - 5:30pm (4)  

Ushers

Individual to prohibit entry/exit to/from performance area during a performance and ensure wristbands are worn

03/29/2020 (Sun) Arena Entry Portal 
8:00am - 1:00pm (5)  
12:30pm - 5:30pm (5)  

"Lot" Logistics

2 individuals per shift to ensure units depart for their tent warm up or on deck on time. Instruct units as to their appropriate "Lot" assigned spot.

03/29/2020 (Sun) Coliseum Parking Lot 
7:00am - 12:00pm (6)  
11:30am - 5:00pm (6)  

T-Shirt Sales

Individuals to sell AIA Champs Shirts and Pins

03/29/2020 (Sun) Arena Entry Portal 
8:00am - 1:00pm (3)  
12:30pm - 5:30pm (3)  

Equipment Loading Door

Individual to ensure only individuals with wristbands are permitted in the area and encourages units to load equipment quickly

03/29/2020 (Sun) Lower Level Backside (see map on website) 
8:30am - 1:30pm (2)  
1:00pm - 6:00pm (2)  

Equipment Unloading Door

Individual to direct individuals for unloading equipment, props, and floor. Only permits entry to individuals wearing wristbands

03/29/2020 (Sun) Door Near Warm Up Tents 
8:30am - 1:30pm (2)  
1:00pm - 6:00pm (2)  
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