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Atlantic Indoor Association

North Championships - Colorguard

The Atlantic Indoor Association North Region is excited to be able to host the 2020 Championships at the Hampton Coliseum, but we can't do it without your help.  As many of you know from hosting your own events, it takes a lot of people to run a smooth event.  AIA North is requesting each unit to please have at least 2-3 adult volunteers sign up for a shift or two to work an area of their choosing.  Your shift can absolutely be around your child's performance time slot and we encourage you to do that as we want you to see their performance.  If you sign up for the first shift of the day or the last shift, please know you may be asked to help with last minute setup.  Volunteers will receive free entry to the event and a free championship t-shirt.

AIA would like to thank you in advance for volunteering.  We could not do this without you.  Please refer any questions to Nancy Ro, AIA North Contest Coordinator, at [email protected] or Carly Philp, AIA North President, at [email protected]

Date: 03/28/2020 (Sat.)

Created by:   Nancy Ro
 
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Available Slot Date (mm/dd/yyyy) Location Time (EST)

Body Warm Up Timekeeper

2 individuals per shift to keep body warm up on time and according to provided schedule.

03/28/2020 (Sat) Chesapeake Room inside Coliseum lower level 
8:00am - 1:00pm (2)  
12:30pm - 5:30pm (2)  
5:00pm - 10:00pm (2)  

Equipment Warm Up Timekeeper

2 individuals per shift to keep equipment warm up on time according to provided schedule.

03/28/2020 (Sat) Equipment Warm Up Tent 
8:00am - 1:00pm (2)  
12:30pm - 5:30pm (2)  
5:00pm - 10:00pm (2)  

Prop and Floor Storage

1 individual to instruct unit directors on where to store their props and floor until it is time for them to perform. Assist unit in gathering their props/floors prior to entering on-deck. Help on-deck volunteer as needed.

03/28/2020 (Sat) Lower Level Frontside (see map on website) 
7:30am - 12:30pm   
12:00pm - 5:00pm   
4:30pm - 10:00pm   

Floor Folding

1 individual to direct units on where to go for floor folding and instruct unit on how to exit facility for equipment loading.

03/28/2020 (Sat) Lower Level Backside (see map on website) 
8:30am - 1:30pm   
1:00pm - 6:00pm   
5:30pm - 10:30pm   

Entry Door from Warm Up Tents

1 individual to hold door for unit entering Coliseum from warm up tents

03/28/2020 (Sat) Door Near Warm Up Tents 
8:30am - 1:30pm   
1:00pm - 6:00pm   
5:30pm - 10:30pm   

Entry to Performance Area (On-Deck)

1 individual to ensure unit is "On-Deck" accord to schedule and works with T&P Judge to enter performance area in a timely fashion. Works with prop/floor storage volunteer as needed.

03/28/2020 (Sat) Performance Area Entry 
8:30am - 1:30pm   
1:00pm - 6:00pm   
5:30pm - 10:30pm   

Performance Area Exit

1 individual to direct units on where to go for floor folding. Works with floor folding volunteer as needed.

03/28/2020 (Sat) Performance Area Exit 
8:30am - 1:30pm   
1:00pm - 6:00pm   
5:30pm - 10:30pm   

Unit Check In

3 individuals to check in units and provide event packets to directors

03/28/2020 (Sat) Main Level @ Spectator Entry 
7:00am - 12:00pm (3)  
11:30am - 4:30pm (3)  
1 of 3 slots filled
Ashley Irving
4:00pm - 10:00pm (3)  

Volunteer Check In

3 individuals to go over slot duty and direct individual where job duty is throughout the facility

03/28/2020 (Sat) Main Level @ Spectator Entry 
7:00am - 12:00pm (3)  
11:30am - 4:30pm (3)  
4:00pm - 10:00pm (3)  

Spectator Door Entry

4 individuals to place wristbands on spectators prior to entry in to the performance seating. Check wristbands for re-entry.

03/28/2020 (Sat) Spectator Entry 
8:00am - 1:00pm (4)  
12:30pm - 5:30pm (4)  
1 of 4 slots filled
Myra Baker
5:00pm - 10:00pm (4)  

Ushers

Individual to prohibit entry/exit to/from performance area during a performance and ensure wristbands are worn

03/28/2020 (Sat) Arena Entry Portal 
8:00am - 1:00pm (5)  
12:30pm - 5:30pm (5)  
5:00pm - 10:00pm (5)  

T-Shirt Sales

Individual to sell AIA Champs shirts and pins

03/28/2020 (Sat) Arena Entry Portal 
8:00am - 1:00pm (4)  
12:30pm - 5:30pm (4)  
5:00pm - 10:00pm (4)  

Equipment Loading Doors

Individual to ensure no entry to coliseum unless AIA wristband is present and ensure equipment loading after performance is done quickly.

03/28/2020 (Sat) Lower Level Backside (see map on website) 
8:30am - 1:30pm (2)  
1:00pm - 6:00pm (2)  
5:30pm - 10:30pm (2)  

Equipment Unloading Door

Individual to check for wristbands of performers and staff unloading equipment, props, and floors.

03/28/2020 (Sat) Door Near Warm Up Tents 
7:00am - 1:30pm   
1:00pm - 6:00pm   
5:30pm - 10:30pm   
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